ALC-Review

members we have a supplemental agenda that we need to take care of first if The Department career education had a contract in progress they were anticipating switching to a new contract service that tractor client services that. Contract is not going to be ready for a couple months so they need to extend the current contract so that's what the supplemental agenda so I'd like a motion to adopt the supplemental agenda. If motion are all in favor say aye hi all right we'll go ahead and take care that you want to read. Thank you Mr chairman Katy Wallin bureau of legislative research that afternoon members as chairman Bragg just said the supplemental packet item includes a letter from the department of transformation insured services just explaining the reasoning for this emergency review need as well as a copy of the contract as he stated this is with the department of career education Arkansas rehab services with S. H. I. international for their case management system and as he stated this is just to extend the services for case management with rehab services for a few more months until their new case management system is ready. Senator Elliot you're recognized Mister this this looks like exactly what we got last yesterday evening in the mail or whatever yes this is the same thank you okay Okay it'll stand reviewed without objection. And I let me Thank you Mr chairman members the first official item for our review agenda today is a rule review. It's item a one in your packet. This is the requested rule by the Department of transformation and shared services for mandatory procurement training programs and because these rules pertaining to procurement they must first be reviewed by the subcommittee before going to their rule subcommittee and Secretary rouse and his staff are here to explain this rule. If you would state your name and position for the record please. Learn Ballard and interim chief counsel for the department of transformation shared services recognized so thank you for the opportunity bring or rules before you today and we've got a rule that is related to act for nineteen of twenty nineteen and that was regarding some mandatory training that had to be conducted or in and set up by the office of state procurement to help educate individuals who are involved in the procurement process so essentially with the rule sets up is at the critical for training and also how can be documented and how and at four nineteen contemplated some procedure that needs to be established for individuals who did not comply with the training and so that set up in the final part of the rule on how and. If it is reported to the office of state procurement those individuals and may have the rights to be involved in procurement taken away based on their compliance with that training I do want to note that the the training though this rule is coming here to stay for adoption because there's mandatory rulemaking built into the court for nineteen at the offices it procurement has set up that training that was set up pretty soon after the Act is adopted and a tiered. Training set up was created to walk through people people three different types of recurrent training that they needed And I think if no we of course went through the making process we receive no public comment. Senate modifications were made in that respect and. I got some people here to answer questions help me answer questions if if they're needed but I would be open to the question. Seeing no questions is to stand up to. Review. Okay okay. Sorry. You're recognized sorry Mr. I'm hungry okay is actual clarification and the response for the very first one read the rules the. Setting the minimum number of hours and be through policy not formal rulemaking. It's not policy just with in their procurement division and determined by what that's my only my only question Mrs air. And Senator all the best answer that question that I may have to call in some others to help answer I'm so sorry. My answer would be at the right I think that is done by policy making by the director of procurement and and those minimum hours were established I believe I think I had if you are procuring over two ACT over seventy five thousand there's a two hour training requirement every year an ongoing requirement and if you were under school during items under seventy five thousand is our and again I guess that tiered Education Act that would tear apart explains to me what I was concerned about that's good thank you yeah okay. That's it Mr. Senator Johnson you're recognized thank you Mr I will be very brief I believe in your I'm also here to your left okay okay in your answer I think I just heard the answer my question this is how many hours annually. So it's a based upon the amount of procurement so for those procuring under I think moneys services under an hour it's I'm sorry under seventy five thousand it would be in our annually and then over seventy five it would be two hours okay I'm I'm I'm all for continuing education I just wondered if there was some I guess sliding scale and you're basically telling me there is yes and it's my understanding there's about sixteen hours of education out there for them to work through that and to do that that progressive education. Thank you for clarifying thank you Mr. This is an fifty six let me make okay. You're recognized senator Hammer thank you best I remember this legislation was partly driven out the number of audit findings that were coming through and this was intended to educate people at all they're areas as to what their requirements are just you know high level. In the rules is there any awareness made to the employee a potential liability they may be exposed to either for having not taken the course or for making a mistake having taken the course is that addressed in this at all. Hopefully I can answer that question as senator I think there's a it's bill ten basically that if those hours were not completed and that is made aware add to the office of state procurement that person could lose their ability to participate in that procurement process I think that is done On the agency and to make sure that those certifications are completed I'm not sure that I answered your question I apologize it It partially okay but the deeper question would be does does in the training is employee made aware of any potential liability that they will bear if through the procurement process. They have failed to do something that ends up say in audit funding I see I don't know the specifics of that training material I can certainly find out an answer for that and and get back with you that would be okay if you don't mind I'd like to get back let me know if the child thank you. Thank you Mr. Without objection this will stand review. Thank you. Thank you Mr chairman I can be in your packet or the methods of finance. The first page of this section is a letter from DF a summarizing items for your review today and those projects are detailed on page two of I can be. First ASU mid south is reporting nine hundred and seventy four thousand and regional workforce grants for a truck driving range for their CDL training program next Arkansas tech university request one point six million dollars and facilities repair and renovation reserves for the Ozark campus industrial control system and this is providing overall campus improvements also with Arkansas tech a revised nineteen point nine million dollar project using facilities repair in reserves for architectural services in preparation for a new student recreation center and student union. The last one for Arkansas tech is a revised nine million dollars project and facilities repair and renovation for a remodel of the H. fax system in Jones hall residential facility. Next with Ozark a college a request five hundred thousand using plant fund reserves and RP funding for H. FAQ replacements and upgrades to the Miller education complex for the university of central Arkansas they have twelve point one million dollar project using insurance proceeds and capital reserves for the rebuild of bird a call which suffered extensive fire and smoke damage. You a little rock has a revised nine point seven million dollar project using foundation gifts and cash funds for the renovation of the Trojan pedestrian plaza and library plaza. UAMS has revised seventy six point nine million dollar project in bond proceeds for the establishment of a Northwest Arkansas campus for orthopedics and sports medicine finally on page for the University of Arkansas pine bluff asks for nineteen point four million using federal art of funds to pay for campus wide H. back and touchless renovations and upgrades these are the methods of finance on the agenda today. Saying no question shall objection this item stand review. I don't see on the agenda is construction projects that exceed five million dollars. The item there's one item under review today it is a request for UAMS I mentioned it just a moment ago in the method of finance they plan to build an orthopedic and sports medicine facility at the UAMS northwest Arkansas campus it will include a one hundred eighty five thousand dollars thousand square foot facility with surgery capabilities specialty clinics as well as research and educational capabilities they anticipate the total project cost eighty five million using bond proceeds the procurement method employed for this project was a request for qualifications there were five submittals and representatives from all five submissions were interviewed the contractor chosen was not hold construction and Marlon Blackwell architects or the design professionals that is the construction project for today. You saying no questions without objection this item will send review. Thank you Mr chairman the next item on the agenda or the discretionary grants they are D. one three D. for in your packet. I am the one. Our discretionary grants for the department of health there are two the first is a federal grant with the Baptist health center to extend the service of providing a hotline for breast counselling and support the second grant is federal grant awarded for sexual risk avoidance education which provides education to youth about preventing risky behaviors. I see no questions without objection this item will stand review I then D. two are the DHS grants for review today. They're on page two of packet D.. First as an amendment to extend the federal grant for the administration of the first responders comprehensive addiction and recovery program. Two is to add a federal grant for funding for senior community service employment programs. Grants three through seven are all extensions of a federal grant for faith based treatment initiatives for substance abuse recovery programs around the state and this takes us to page D. four. Grants eight through thirteen in this section are amendments to add funding for the federal emergency food assistance program statewide. That takes us to page six an item D.. Grant number fourteen is an amendment to add federal funding for a grant with the Dollywood foundation to continue literacy and outreach services. Beginning with grant fifteen and going all the way through grant twenty eight these are all new grants using federal funding to increase the availability of quality early care and education and communities with identified service shortages. In child care. This takes us all the way over to page eleven in packet D.. Grand number twenty nine. Is an amendment to a federal grant to extend the statewide results oriented management and accountability trainings for the Arkansas community action network. Great number thirty on the same page beginning here and going all the way to grant number fifty six. These are new federal grants that provide emergency solution for the emergency solutions grant program these provide services to the homeless or near homeless in service areas statewide. That takes us all the way to page twenty. Great number fifty seven is a new federal grant it is established to provide assistance to local communities for the reduction of poverty and the empowerment of low income families through the Arkansas single parent scholarship fund. And the last grant for DHS is a discretionary federal grant with restore hope which helps parents move from crisis to stability with streamlined social services as of the DHS grants for today. A single question for objection this item will stand review. Okay on page twenty two of packet of identity these are two grants for the Arkansas beef council. First is a grant using special revenues to provide programming funding for the agriculture learning center at the four states fair in Texarkana. The second is a grant for the Arkansas cattlemen's association this is for B. for a promotion projects. The single questions without objection this item will stand reviewed. The last section of discretionary grants are identity for they begin on page twenty three of packet D.. These are all grants for with the Department workforce services with the temporary assistance for needy needy families funding the first is a grants to extend funding to save the children for literacy programs in targeted targeted communities. Grant number two is for the Arkansas construction education foundation for apprenticeship programs. Number three is attentive grant two Arkansas Baptist children and family ministries which at three residential facilities for the children of mother in crisis. And they provide after school services tutoring and summer enrichment and the final grant for DWS is to women and children first for for prevention and intervention of domestic violence. Statewide fourteen if eligible population those are the discretionary grants today Mister chairman. Single questions without objection this item will stand review. Thank you Mr chairman the next items review today are going to be the contracts for your review. They're in the packet E. section II of the packet. And the beginning of this section includes a letter from Secretary rouse of the Department of transformation and shared services he states the contract presented for review today have been reviewed by the office of state procurement and they found no violation in any of these with the Arkansas procurement law. So beginning with the construction related contracts there are two for your review today. They're on page two of each packet the first is with north Arkansas college this is an original contract for four hundred eighty thousand dollars this is for planning and architectural services for construction of the new center for robotics in manufacturing innovation. Number two is Veterans Affairs with ecological design group this is an original contract for six hundred ninety six thousand four design services for phase five of the North Little Rock cemetery is the construction related contracts. Single questions without objection this item stand review. I thank you to in your packet or the inter governmental contracts for your review today. Number one. Is the Economic Development Commission this is an original contract. With you have a favorite bill for the World Trade Center of Arkansas. I am too this is DHS division of aging adult and behavioral health services with you a little rock this is for substance abuse training and treatment. Items three through five in the inter governmental contracts are all contracts between UA little rock and the university of Wyoming. And these are all for planning and partnerships related to substance abuse and mental health. Using substance abuse block grant funding these of inter governmental contracts for review today. Representative Cavenaugh you're recognized for a question thank you Mr chair this is actually the one with the contract that we already reviewed if you could just give me some information it is on the deferred name management services it's for their contract words extending the implementation of the new go live date for their system and if someone from the if an agent can give the staff and they can send it out to is what's causing the delay in that okay we'll follow up on thank you. Signal questions without objection this item stand review. Thank you Mr chairman on page six of packet P. under eighty three we have the out of state contracts. Number one with the agricultural agriculture department this is an amendment to an existing contract for mobile data device mobile device data collection services. Number two also with the agriculture department is an amendment to an existing contract for agricultural chemical waste disposal services. Number three with agriculture this is an original contract with strong would forestry ink for harvesting and lifting Services. Number four with the department of Arkansas heritage this is an original contract with Philip Walker for consulting with the capitol zoning district commission. The department of correction is number five this is an amendment to an existing contract for waste disposal equipment and services for the regional unit unit located at Ricky's Arkansas. Item six is also for the department of corrections. This is an original contract for pest control services. Seven do you have any management services with keris off technology this is an amendment to an existing contract for their S. A. P. budget and planning system implementation. Do you have in a management services is number eight with computer aid this is an amendment to an existing contract for five point one million dollars in this is to maintain their D. F. A. I. T. I. T. systems. Number nine with disability determination this is an original contract for ongoing medical consultant fees. Ten is with AT Q. this is an original contract with Deloitte consulting and this is for planning and coordination of public outreach efforts to understand electric vehicle priorities in the state. Eleven also with eighty each you this is an original contract for five hundred thousand dollars and it also with the Lloyd and this is for the weather is ation assistance program. We're now on page nine of packet E.. Number twelve is with the health department this is an original contract with Kerr assault this is to purchase equipment and provide technical assistance for balancing their server load. Number thirteen also with the health department with try young incorporated this is an amendment to an existing contract for extended functionality of their Ryan white part B. program case management system. Fourteen with the health department this is an amendment to an existing contract. For the Department fell to connect with patients automatically using email text messaging and interactive voice response communications with vital interaction number fifteen with DHS. With health tech solutions LLC this is an amendment to an existing contract for support in procuring support for their Medicaid program administration number sixteen with DHS DDS this is an original contract with Samaritan integrative services for psychiatric services for a patient at the. Southeast Arkansas Human development center. On the next page we have DHS medical services this is an amendment to an existing contract with General Dynamics this is for value based analytics and a patient centered medical home portal. Eighteen DHS DMS this is an amendment to an existing contract with guide House and this is to provide a program consultant to assist the Division of Medical Services with their operations number nineteen is DHS this is an original contract with certain servicers and this is to serve a long term care facilities for compliance with the Medicare and Medicaid programs. Moving to page twelve. This is a contract number twenty is a contract with the military department this is an amendment to an existing contract to provide for a position that is the Arkansas National Guard anti terrorism program coordinator position. Number twenty one is the University of Arkansas with the weight this is the three million dollar and maintenance to an existing contract and this is to expand the deployment of their ERP system to include the new online you of a grant them online university as well as UAMS in that ERP system. Twenty two is you have a favorite bill with your on consulting this is an original contract for seven and twenty seven thousand dollars and this is to do a survey of their classification and compensation realignment and analysis project. Number twenty three you a little rock this is international survey associates this is an amendment to an existing contract for the Arkansas prevention needs assessment survey implementation and this is using their substance abuse block grant funds easily out of state contracts for your review Mister chairman. Representative Cavenaugh you're recognized for a question thank you. Thank you I was wrong the last time we're just now review in the contract that I would like to ask the question on so if I can have the if they come out management services. Okay if you would identify yourself in her department and what number was at number seven on page seven. You're recognized for a question thank you I'm over to the right so on this we're asking for additional amendment to a contract because it says that we're extending by nine months the that go live date on this new system why is there a delay in the the development of the system. Hi my name's Clark regular on the chief information officer for the department of finance and administration. Hi. What we are trying to. Do by standing this contract was to work with OPM and the Office budget and make sure that the we coordinate with the on going success factors project. Not. Overly complicate the implementations of both systems at the same time. Okay needed additional time. But it says with the new go live date seven one of two thousand twenty three yes I mean what was the original go live date September thirtieth. Okay we were trying to coordinate to make sure that we didn't adversely impact any speak closer yes ma'am we're trying to. Avoid inadvertently impacting the budget for the biennial this year so because of resource constraints issue. Work with OPM the office budget project team India today okay. I don't understand what you mean by it was a budget constraint I mean either resource a resource construct either they were able to finish the project on time or they're not able to finish it on time. Yes ma'am. We are trying to finish the project without adversely affecting the other ongoing operations that are going on within the office of budget and within the office of personnel management and their SuccessFactors project. Because the budget system was gonna have to interface with the SuccessFactors project we're trying to coordinate the timing of the work that has to be done between the two different projects okay so you're extend in this because it has to coordinate with another program another project yes yes. And that project is not done by this company. No ma'am it's it's the work that's being done within the office of personnel management. And that's scheduled to go live in the. Spring I think. Okay thank you. Thank you. The representative for. Flowers you're recognized thank you Mr chairman I just had a quick question about item eight on page eight. And I just wanted to get a little clarification on that item it looks like it's an amendment to an existing contract but it I don't understand. What the amendment is for and it looks like imminent amounts to almost five million dollars. So my from the FNA of the. That that's for additional contract resources within the office of information services to add to cover the cost of existing. I T. contractors and and add a couple more to the. Over it's over the course of three years that's a total cost of. What you're seeing there. So we enter the contract for one point one. In dollars an hour asking for almost five million more. Melanie Haislip a TFA yes ma'am the original contract I believe was for one year we're asking at this point for an additional three years to make sure that were covered so where that first year was the one point one million the next three years will be covered by the five million that we're requesting here so instead of coming back every year asking for additional this will cover us for that three year period. And in this role click what are these what are the I. T. contractors for what is related. They support the application's development team within ops and information services they also support the heirs integrated revenue system support of that at the tactical level database administration system administration as well as Here's the technical services the infrastructure department of finance and administration cabinet the different servers and PC's in the network that is used by the F. nine these different consultants are hired to support those systems okay thank you so much. Turner Hammer you're recognized Mister could I ask you the fill question please. It would state your name and position for the record please. Rebecca Haley university of Arkansas Fayetteville. Melissa rush university of Arkansas system Senator recognized thank you Mr this is on here on Khan a consulting contract. The the definition is clarification compensation else's can you just record play are they going to do a comparison of the salaries of the of the twenty seven hundred employees to do realignment to bring it in with you know with where we are in today's world or what's that about yes Sir it really is it's a completely new analysis of the bill a new study that we come in with the North P. to really look at not just the compensation but the classification the committee the communication change management and the training so it's really from start to finish with all these twenty seven hundred positions to come and tell us give us a data analysis of career pathways projects of job families in those types of things some going back to discussion in this morning's meeting about nursing in about you know recruitment of instructors how will this have an effect as far as the tailing by profession like a professor that teaches engineering or a professor teaches nursing and doing alignment so that we get a real number is far as critical need areas and what it takes to get the the staff to teach exactly right so what they'll be looking at all of that doing a geographical Nash national analysis seeing what's out there where those critical areas or how we need to bring in hold on just recruit them but also retain them once we get them to campus show them my career pathway of where they're going to grow at the university what do you expect this to be done and out will be when will it be available it's a it's a police twelve twenty four month process every year to two years out it takes a while it's all the data that has to come in to be analysis. Okay thank you thank Mr thank you thank you. Saying no more questions without objection this item of a review. Thank you Mr chairman the last section of contracts for your review are the in state contracts they begin on page E. fourteen of your packet. Number one is a S. U. Jonesborough this is an original contract for five hundred and forty thousand dollars this is to provide assistance in coordination. To establish a B. S. in aviation with the pilot licensure degree in a issue Jonesborough. Contract number two through four or with community correction there All amendments to existing contracts and they are to provide transitional housing for offenders who if either been transferred or paroled. From the department of corrections or community corrections so that's two three four. We're now on page sixteen item five is the department of correction this is an amendment to an existing contract for five hundred fifty two thousand dollars for crop hauling services for the Arkansas department of correction Cummins farm unit number six with the department of corrections this is an amendment to an existing contract one point six million dollars for waste disposal with B. F. and I waste services. Number seven with DFA management services this is an original one point eight million dollar contract with Arkansas information consortium this is for the marijuana licensing system number eight with DFA racing this is an amendment to an existing contract. For on going. Counselled to the racing commission legal counsel with Mitchell Williams. Number nine with ATC this is an amendment to an original contract with Megan Holcomb for three hundred ninety four thousand dollars for digital marketing marketing and communications services. This takes us to page nineteen impacted P. and number ten is a contracting original contract with the department of health with twenty first century janitorial services. This is for janitorial services for their main campus facilities and you may notice that this was done by special procurement and so staff has gone and pulled the justification for why a special procurement was needed and whether or not DTS a saw that it was justified that's provided in the green pages in your packet those letters of justification is explaining why they did a special procurement in this case. Contracts eleven three thirty are all going to be with the Department of Human Services division of aging adult and behavioral health services they're all amendments to existing contracts. And there with entities around the state to provide various substance abuse treatment prevention and education programs. And that takes us to page twenty seven in your ET packet. With contract number thirty one. This is also with DHS division of aging adult and behavioral health this is an amendment to an existing contract for medical detoxification services for six hundred thousand dollars. Item thirty two is with DHS D. C. F. S. this is an original contract for seven hundred thousand dollars with centers for youth and families this is for comprehensive residential treatment services for youth under the age of twenty one. State wide. Thirty three is with DHS DCFS this is an amendment to an existing contract for developmental developmentally developmental disability services for Division of Children and Family Services clients statewide. On page twenty eight we have contracts thirty four and thirty five these are with DHS DCFS they're both original contracts and they're to provide comprehensive residential treatment services for youth under twenty one. Contract number thirty six and thirty seven or both with the nursing board these are both amendments to contracts to provide ongoing private investigations. For the nursing board as needed. On page twenty nine we have a contract number thirty eight this is with teacher retirement with cute Act rock this is an amendment to an existing contract for two hundred fifty thousand dollars this is for ongoing legal counsel over their investments. Number thirty nine this is with the U. of a community college at Batesville with Securitas is an amendment to an existing contract or ongoing security services. Forty is you have a favorite bill with brown's engineers this is an original contract. For the development and deployment of a networking architecture plan for data integration for their utility operations. Number forty one is with you a little rock. With the Arkansas foundation for medical care this is an amendment to an existing contract to produce the archival risk factor data book for you at Little Rock using substance abuse block grant funds. Next. I contracts forty two three sixty six are all with you a little rock these are with various providers around the state for substance abuse treatment education and prevention programs. So this takes us to page forty five in your ePacket. And the last in state contract for your review today is with you a pine bluff it is an amendment to an existing contract with X. it is life this is to develop a pilot project for alcohol drug and tobacco prevention education intervention services for juveniles at the Jack Jones juvenile justice center in pine bluff he's conclude the in state contracts Mr chairman. Senator Chesterfield you're recognized yes thank you Mr chair of since we have all of these contracts by state laws definition could you tell me how many of minority vendors. Right after for to the FNA all right thank you so much. Somebody from the F. nine. If you would state your name and Department says. Element by a chief of staff for DFA's but I think respectfully this is a question for the procurement office of TSS inside I don't know that DFA has the. The minority vendor status okay. Anybody from procurement. You would state your name and position please. Mr aus secretary TSS director of office of state procurement and I missed the question if you could repeat it okay senate joint. Can't hear you. Okay. All right thank you Arkansas has a goal of achieving a certain percentage of minority contracts as defined by state law which would include ethnic minorities women and disabled veterans could you tell me the number of percentage of these contracts that have been awarded to minority vendors as defined by state law. Thank you I don't have those numbers in front of me I know one of the issues we face is the current system that we use for procurement only allows when people check that box to it it's for minorities is for women owned it's for veterans it's for disabled as my understanding so it's hard to sort through those we're trying to get a new system up that allows us to look at those things individually what I can do Senator is I will I'll go back and I'll pull the numbers that we have and get those to you and then we can talk about how we can improve the I thank you so very much thank you if you'll send that information to staff and then we can distributed. Yes thank you. Saying no more questions road junction this section of the review. Thank you Mr chairman the last items for the committee's information today are the reports in section F.. I am at one these are contracts that were submitted to the committee's review that had no material change. I am F. C. U. R. executed contracts that were below the dollar amount threshold for review today and I M. S. three or the critical emergency procurements that occurred in the last month there was one for just for your information today and those of the reports for your review this month. This item will stand reviewed. And that concludes the meeting no other agenda items. This. Thank you for your commitment.