ALC-Highway Commission Review and Advisory Subcommittee

Good thing everybody looks like we've got a quorum of going to get started with the I don't see Highway Commission review and advisory subcommittee Mr co chair you have anything you'd like to say. Of. If five we'll just get started of. Be on our agenda is a department inspector general we all would like to come up. Discuss our letter. News introduce yourself tell us. Who you are where you're from when you get ready. Hello. Hi I'm Elizabeth Smith I'm the secretary for the department of inspector general. I'm Ricky quite a bomb and the director of the office of internal audit. I'm Maggie Garrett on the deputy director of the office of internal audit. Are you all going to do a presentation or are you going to take questions on the same in the members have looked over the letter read how would you like to do that great well whatever is the preference as chairman and of the committee we're here to answer questions we're happy to tell a little bit about our when you don't you don't have bill to the letter necessary but if you want just give a brief of the four this came from a wine and the that the members about questions I certainly can hear me you know yeah you might move a little closer okay thank you. Thank you so in M.. In compliance with that and two ninety eight and. Twenty nineteen the Department of inspector general office of internal audit is required to perform an annual review an efficiency study of are not. So we have worked with are not with representative Johnson I mean represent sorry McNair and senator Johnson to make sure that we are following the intention of Act two ninety eight one thing that I want to let everyone know is performing an annual review an efficiency study of all activities of are not Would be a large and undertaking to perform a full review every single year of everything that's going on so what we've done is we've taken an approach to make a determination as to which items ought to be reviewed in which order and we've worked closely with The we've utilize the guide House study and we've worked with are not to make some determinations as to how we're going to tackle that we did receive a couple of positions to perform this to perform these works we have detailed information and there's a good overview in the letter about what our plan is got Ricky quota mama ninety here here who can I answer specific questions and provide additional information if you would like. The members have any questions for the panel on the letter it shall receive. Yeah. They know what of general questions will just consider this reviewed rejection. Thank you very much. Hi Adam C. is are a monthly update on efficiency study director tutor appeared like to come up. With whoever else wants to come. Introduce yourself force. Good morning I'm Lori tutor the Director of the Arkansas department of transportation. And the you should have a copy of the fission see study recommendations rules for implementation it's our monthly update dated June sixteenth twenty twenty two. So hopefully you've got that in front of you in at your last meeting we submitted this report and we use green font to illustrate what had changed but because it's printed out black and white we decided to do something different because that was problematic so changes from the last report will be underlined and so that's how will will proceed in the future we're going to start we got I got we were trying to figure out the you know the timing of this report we know we need to do it monthly so what we're going to do is we're just going to submit this report to the chairs into B. L. R. every it the first of every month for you to distribute and then despite whenever we decide to meet this committee decides to meet we'll just submit that monthly at the beginning of the month from this point forward so you'll be getting a new report July first and then every month after that. I would like to introduce Kevin Thorton this is our assistant chief of administration Kevin would use. With. This is Kevin and he has been designated as the point of contact for this efficiency recommendation rules for implementation so not only will the office of internal audit in that group that was just up here that will be his their main point of contact it will also be the point of contact if you all have any specific questions so he's going to be managing all the moving parts and making sure that we're we're moving forward with all the implementation of these recommendations. So just concerning what has changed from the last report that we submitted I'll just give you a brief overview of what's changed and then I'll just I'll open it up to questions. The highway commission approved a minute order allowing us to issue a request for proposals to hire a consultant to develop an interactive informative user friendly online platform of our construction and maintenance activities across state and this will fulfill recommendation number three. At which is published status of construction projects and maintenance activities the estimated cost for this service right now we're estimate is going to be about a million dollars and it will allow those that are using this new system to go in and do filter so for example will be sure to have a filter for every legislative district seeking going and filter for your district and see all the maintenance activities and construction activities either scheduled or ongoing in your area so we're really excited about that because we have a lot of really good information you have to really but it's not in one place and this is going to help us do that on a in an online prep platform it's easy to use I think it's going to make a huge difference in the applicant your questions answered quickly. We have replaced our manual system with an electronic online feeding system for about seventy five percent of our equipment and supply purchases this is part of the implementation for recommendation number five implement efficiencies in procurement and purchasing so we've made some real progress in that regard. And finally we have implemented a career path promotion program for employees to ensure staff can develop in their careers that are not today is a hundred and six career path promotions have been awarded to are not employees really proud of that and this is part of the implementation for recommendation number twelve and thirteen to ensure staff can develop in their careers it at the department and we can improve staff capabilities so those are just the big highlights and other things are more minor in in your report but I'll just open it up now to any questions you might have. Any questions from committee members. Okay I guess everybody's satisfied again okay up with Kevin be in our point of contact and I know I know we can find it but could we get is information of. Yes to Brandon and he consented to the committee members absolutely. We in no question for anyone. Thrifting Wardlaw thank you Mr. So in the budgeting process we're doing quarterly budgets is that correct and. Is there another one due in July for council I believe there is it for appropriations for dispensers. Yes Sir okay thank you. Any other questions. If nothing else will consider this reviewed all thank you thank you very much. That's only are only to a agenda items or anything committee member of anybody's got to come before today. Yeah if nothing else we're done.