Legislative Joint Auditing-Counties and Municipalities

Offer coming if we could uh represent where I would you give us a very brief moment of prayer and then we will get to our work the road were here together doing the things that we need to do in county and city government interstate government we ask you that you place your hands on us and have a should do the things that are in your whale watching gardens where she blessed the name of jesus. Amian we are uh at the the chair would entertain a motion to adopt the minutes of the november eighth meeting so move by center gill more than second uh replacement on favor say I oppose thank you we will now move to adam see now mister kells my understanding is you want to move the issue with this postpone until we get to the other issue or is that on that was on good not on that okay so we will it's town of jerkow have do we have representatives from jericho here okay mr john can we file this now between issue the repayment of the turnback this is on the on the the time whether how much we will be willing to accept is that correct is there anyone familiar with this issue in general if not specifically for those the arts that are understand when minus a penalties make a mistake in that they take their how I turn back funds which are separate from general turnback funds and spend them on things other than roads and bridges and they are in violation of of our state accounting laws and if they make that error and it's sometimes an is mistaken sometimes it's where the other change of administration in the new and doesn't know the rules but be there as it might it's against laws and how I money on general funds step so. When audit discovers this they bring it to the city's attention and we through one method or another usually by taking my camp that part of their general turn back funds and put it to repay their account we do that now the problem comes it when they're amount that they are willing and can budge it to pay. Uh does not meet the uh they won't pay it up and we've had cases it won't have I actually serving on this committee calculate the right they were willing to pay it would take two hundred and thirty five years from to pay it back so that's not acceptable and we're dealing with this uh in multiple cases but uh and hopefully within the next year we will come up with something that we can recommend to the general assembly in that regular session too at least have a process to fix it but that's still in discussion and we discussed it with the executive community members have actually talked about it but i'm only saying that to reiterate for those that are in the room don't understand what the issue is but I would you please tell us about the specifics on jerkow mister johnson okay jerk it has not been was not able to be here today we also have a request from the town of dice but in your packet there is a spreadsheet that goes over uhm can details what the committee has done before and what is being requested yes specifically bajair co and dias um you'll be considering dias because they're here today but this is committee in june approved a process where they required cities in the situation the to fill out a questionnaire and before the this committee here to prove to cities for to pay less than ten percent the general revenues back and that was crop for sville and twin growth and the payoff time in number of years was around eight years in around eleven years and away in the end the town of fortime was approved by this committee in september and they approved a payback of two hundred dollars a month and that was about five and a half percent of their general revenues it will take them approximately nine years to pay back. Uh jeer cohen dias or requesting um jerko's requesting fifty dollars a month and it would take them over ninety five years to pay back what they owe which they are almost sixty thousand dollars and dias is here today in their requesting to pay back two percent of the general revenues which is about one hundred eighty nine dollars a month and that would take them seventy years to pay back the almost one hundred and fifty nine thousand dollars and so that's just information for you also behind that spreadsheet or the question is completed by uhm jerk cohen dious it's my understanding mayor kenneth give more and recorder treasure maria rivers are here with the uh tanadias okay my ear and see clerk if you all will come to the table and synergy wallace I believe you're going to uh join them and I haven't forgotten you center level we'll be the first recognized in a moment but uh uh and what let them make are opening remarks and they number recognize you. Sir wireless would you like to introduce sure cohort thirty in the table thank you mister chair members this is mayor can you more. Uh do it a great job he is returned army comma and sort of major works four time at this hours in management typical of what we see with our small towns does is about five hundred people in the proms that he's facing it that we need to figure out. Um we'll go on that we follow for a long term. It talks about. Not call me linked funds and I understand that. The. But the problem that really smart towns have is if. Mister jones and missus jones if they have a part home further street. And if they have a sureline on the city on the city side this backed up. The mirror is going to have to fix that sooner. I've had still your list the plan to see for january of twenty twenty five I think we should relook this long if we say it's now that the funds were for highway bridges that maybe we had more more port in that says infrastructure because we see this over in over and over in in towns are really. Taking money out of one of their pockets in their shifting it to another I was only seen the council for twelve years. That we get caught in the same thing so that's that's the issue that this really small towns have when you don't have a fort house staff or you don't have a four time mayor we have great citizens like sort of major your more that steps up it does it but we probably look that hard with that i'll i'll back up in the job beat him to the mayor give more welcome they they're fire yourself for the record and you have any opening comments I do american affair more like to thank you for giving me the opportunity to come down here have a few comments in you did a very good job of explaining it I would like to address the committee just hopefully a little bit more than that I can understand how dascal in this position it was actually several years prior to me taking over as a mayor. In years past when the state used to send back turnback money sent it back and one check and there was a spreadsheet that came out there was codes multiple codes on there they were not all grouped together so list a site code forty four was for street phones you may have a forty four and and you may have a toy over twenty two to forty four if you have a new person that works for the city or a new recorder treasure that didn't go back and know to add up all those forty four is from that one state check and do a transfer at that time from the turnback money and specifically put it into the street account then that's exactly what got us here we had people on the staff that didn't exactly understand the process from the state they were newly elected officials there weren't very many schools that we could send him to your classes they educate a moment process you've taken measures and corrected that now when it comes back and specifically come back in a fun directly goes to the street account there's no misunderstanding what what has funds for. Just to give the committee a little bit of fact I know we ask for two percent but that's just to help us when we get in times of need so far so far this year's forced turnback money goes the state has actually sent us back eighty thousand three hundred and eighty five dollars and forty four cents of ten percent of that would be eight thousand three hundred and eighty five dollars we've already transferred from the town account so far this year almost eleven thousand dollars so we've exceeded the ten percent or goal is to continue to do that but if you look at last year's audit that we actually got in our town account we actually spent more money than we actually brought in from the town account our sewer systems over forty years old were working diligently to try to get grants are eliminated showed it we were one of the wealthiest towns in arkansas we struggled hard with our people with east arkansas planning development to get that corrected. We submitted it and it was on the wrong form so they rejected it to all these rounds of grants it came back had a like thirty nine percent on a real amount. When we actually got true studies done which the grant window had closed worked seventy six percent on a limit so we're extremely difficult for us to make ends me with the amount of money that we've got an amount of people that we have so what we're asking and i'm at two percent in chairman i'm open to any discussion that the committee could have on those times when we have a really really large bill that we've got to fix something whether be sewer whether they are our equipment that we maintain the town with their potentially are going to be months when we can't horribly meet that and still be within budget on our town account so that's why i'm asking for some lingency not to take it up to seventy five years i'd like to get a paid off from five if I could and if everything goes good that would be great. But during those months when we have those struggles it would be nice to not have to fail on one part of the other I mean they're fighting because i'm not putting appropriate money transferred to a straight account or i'm failing because i'm what my citizens down because I can't maintain my infrastructure like I need to so I hope that gives a little bit more clearly to the committee and without a yield and will say that you're the new you and your city counts are looking at two percent as a floor that you will pay two percent and then more when you can and and and I appreciate your you're hoping to get his done in in several eight years or whatever and that's for that kind of money that's that's that's good that's good but this will be a competitive decision for forward i've definitely appreciate uh what's in the wall is sitting in full disclosure he have had a brief conversation about this before with we need to come up with a long term solution not just for diesel cover anybody else in that situation but where a we solve this problem to the best we can be treat all communities fairly and equitably cause at the last thing I want to do and we've discussed this before it's say you will hear you you can take quarter you want and that's what i'll be here we're going to come down with hammer we're going to treat everybody as fairly as we possibly can depend on the circumstances and my you're being forthcoming with this is is appreciated I believe we we do have a queue in center for love I believe you're the first one in the queue thank you missurin I guess uhm as a as i'll look through our listen to the issues that we have um the first question I want to answers about gerard though before we get to diet because it did it is cherical not did we now pull their charter not that you're wrong probably thinking about all port. Are working on all port but that's a thought it was there there's several element are kind of in this this situation and where we're waiting to see to court the first press that would be on there okay in a second and the second thing is is I want to talk in regards to send president because if if you don't want when you begin to talk about seventy years that's a long time in you know and we don't want to we don't want to get into the habit of actually allowing somebody to take seventy years in other you know to take ten years or it's just a this is a hard situation but monday we need to make sure that we put a lot of thought into before we begin to to to kind of think of a remini I would say in so my question to the mayor is this is either you said that you're your agreement was based on two percent of your revenue and then you see it well we've already paid back more than ten percent the ten percent which is kind of the formula that we've already come up with would it why did you not why did you choose to say the and just take it out at two percent both then we are paying instead of a sale will pay the ten percent unless we fall into in the contingency is that we pay the two percent that's a very good way to look at it and my thinking way is the same way you're saying it our goal is to pay ten percent at a minimum everyone if we have a situation where the. Something arises and we can't. We want to know that we're not breaking the law intentionally or not because we can't comply with a directive that this committee has set forward that we must do then if you pay the ten percent how long would it would you take for you to repay there the outstanding phones i'm not for sure what the current balance is at this point we were showing a little under a hundred and fifty nine thousand I don't know that included the last month or not but I think it's close enough for it so that would at ten percent that would work out a little under seventeen years that correct mr and that's how I obviously that's not good but it speech night here two hundred thirty five is a major argue back in the they can thank you and I think what you stayed in center love is what we all want to reach in the fact that uh my gilmore was straight up with this about their situation and they're he's we can agree to this and will do more than we can and i'm proud of it for say in that but we need to not just look at the situation dash but coming up with a way to handle this as many times as it comes before this committee when auditors come back for their reports thank you and the next representative thank you mister chair mayor have you had any work done with state aids from your streets when we've had our second round of uhm paving that's been done the first one was probably about six years ago and I believe it was just over two hundred thousand dollars and now just over a year ago they came back and did a second iteration from stay on the streets okay. How long we have your own i've been paying have you been using the street fund money for other purposes. Since the article it in the audit directed us to pay back a percentage we haven't used the street money to use any other funds the problem has not been now taking more out of the street fine just being paying back the penalties and rears yeah but you you know one time you were a hundred sixty one thousand dollars in with your budget you didn't do that overnight notion and every same rears of them not transferring money the turn back money into the street account prior to my administration and every audio will say that you are taking those funds out in every out of response or saying we will correct that in here you are of today and you want to say let us pay two percent will pay ten percent what we can and we'll be here two years from now and there be another mayor down there saying I don't know what you talked about I just got elected might that's my problem with that mayor nothing against you and your proposal and understand cannot respond yes please do okay I guess i'm confused by your response because since the legislative audit came down and they auditors and they said it we weren't putting the required amount of money into the straight account we have not they've never got us for that call again taking street money music and appropriately the call has been we have been paying back the extra money when we have it or couldn't and that we still owe that account that we haven't paid the whole hundred and sixty nine thousand back they've never repeated the same call and said it were using street funds on any other project we have it mean the call has been that we haven't paid that money back that when they initially found the big deficit and identified a dollar amount now we o hundred and sixty something thousand and more obligated to pay that back so I just want to be clear for the committee the way I understood your statement is it now we're still using a straight fund for something else that's not no I did not mean there but you did not accumulate a hundred and sixty one thousand. Over a two year period of three year period it make of decades you know okay thank you thank you just just a moment representative uh mister jones over how many years was that was the city out of compliance on the item in the art. It goes back to two thousand three is what we're in every year since not every year but finding goes back that that's when their problem started in two thousand okay mayor when did you become layer my first term that I was elected was in two thousand and sixteen uh did not run for reelection the last one in and I ran for reelection again this time so i'm in my first year of this administration tomorrow okay thank you we just want to try to get that in the record i'll say so hammer neck for sure I want to go back to the comment about the training aspect when you let's just deal with you when you went in and two thousand sixteen you or your staff did you receive training from the municipal league as far as making aware of these kind of situations no could we get would it be possible to get to minister linked to the table okay senator creature would you like to come up the table since you just happen to be in the room today as you always are with this communicate please identify yourself for the record thank you mischairman jack creature legislative liaison or something this believe yeah you want to ask you my questions on him I do the what takes place between the municipal league and newly elected minismal members such as the mayor and other staff as far as offering training on subjects act as the unitiate action and you document that you've reached out to him and just talk about what you do please yeah so i'm sorry we do you know we have two major meetings each year we have a winner conference and a summer convention where every. Municipal officials and vaded we have uh probably four five other regional meetings smaller meetings throughout the year training sessions we have list serves that each city official can subscribe to where we're sending out messages and different types of uh whether it's training or all cans of information so we and now us as of about a year ago we have hard fab we call them feel reps we have one and rate back here former mayor in fact all of them are former city officials and they represent its we have fab districts come up congressional districts but they are constantly going out to cities in their region. And drop an earn and you know what can we do to help you having problems with anything let us you know talk about it so that's kind of what we do we've stepped at up a lot over the last couple of years and but yeah there's nothing mandatory about having to take training we certainly encourage every elected official to the to to get training through us the city band to any of the trainings or could you check on that I could check on it sooner I don't know the mayor would know whether or not they attend uh the either the summer convention or the winter conference okay and I know mayor if I understood center walls right you your employed full time somewhere else in did I understand that correctly union and I can answer a question about the training as well yesterday which played yes from my first time as mayor we went to all the municipally conferences and as far as training goes at that time my current assistant actually sent her to a city that had a very good reputation with the municipally on our own to go to a week long train with them to learn what her job should be and could be. We are also planning on attending the january municipally conferences upcoming okay II understand be difficult being full time employed somewhere and being a mayor the city of your size can be challenging and was this was yourself reported or was it found through the auditing process it was we found it in the auto process but the mayor said it about how it occurred a long time we have went back and took a look at our previous reports and that appears to be the case uhm the mouth been steady since two thousand thirteen um and so they since then they've pretty much been using the street foreign the street turned back money for street purposes okay i'll i'll start now thank you thank you center hammer representative I recognized thank you mister chair so I think my question i'll be for use that so they had artists in two thousand and three that want good and a since then in two thousand and thirteen they quit using time back in that ten years how many audits was done that showed them that they were out of compliance with the law can be checking on their again to you this there are five percent of our clarify and and we'll get the starcher to clarify his when you say out of compliance it means have they paid it back versus have they continued to place that new money in the wrong account and I want to clarify that they're those are two different things we need to clear so I would like to know about that those are yeah though those far particular those the balance win up that was out and so that's and we you know that's consistent what you usually do those smaller towns most the time we do two years ago so that's you know that average is what happened can I have a follow up yes mayor. Thank you sir so you have two employees not count yourself for a town of five hundred that's great and then if i'm if i'm understanding this correctly they take up the majority of the money that the town actually receives. But that's the payroll right to pay for and that's taxes and everything right so you're not left with much money once you have to employees that are getting this money so a a town of five hundred why don't you need to employees I have one outside employee that takes care of all sewer issues at a read rate again our server system was forty years old we own quite a bit of ground that we actually have to maintain during the summer's hard moen waiting all other maintenance on the facilities that we have the inside employee she handles all administrative activities from everybody coming in to pay their water bill to paying all the invoices all the bills and everything that comes in on a database one more question and I promise that the yes ma'am so you have two employees are those employees new to the office and if yes was there not something from the past audits that was in the paperwork that showed where you were at a and how much money that was owed to the state they for the misuse of the money both employees have been with the imposition for the last four years they're working on your five right now one of them just one over five years that was one of the last things I did on my last administration was higher the assistant to the mayor that's currently in place she's very well aware she's the one has been maintaining and making sure that we're paying back money the other employee uh is the outside employee uhm he probably does not understand to the detail because he does not work budgets that I do with her but he is a where that we have turned that money that we had to put back in the street and again nothing again to do or administration or what you're trying to do is just hard to understand how we got from two thousand and three to twenty twenty three and we owe this much money and we've had five audits that showed so thank you in in representati. They owe it to their street find its their money but they can't spend it for their under the law it has to be spare on on roads etcetera so and that's just again a clarification it's not like we're sitting here holding a day we're not there they owe it to this their own other account representative brown thank you mister chair i'm really appreciated senator wallace explaining the um challenges that they smaller community space I do not know what lema stands for so long modered income percentage okay so when you were ranked you were ranked at a much higher income level for your community which made you an eligible for some grants now did that occur during your just a term in office yes when they went back and um officially recorded our element it was much higher to to put it on a and i'm sure i'm not going to break this down is accurately as I should but half of america if you were half of america then you're fifty percent so if you say that we're thirty nine percent our element you're saying basically that we are eleven percent better than half of america on income and how that were run in our counts and how we're doing our budget when the actual data when we did the cost study and got it back in used east arkansas plan in village to come into assistance and capture that we went from roughly thirty nine percent in that area that might not be the exact number up to run seventy six so now you're twenty six percent worse than half of america that's actually where we are so followed when will ubroad for the next grant cycle to now the chip got corrected information as soon as the grant portal's open were already right now is this for actually the g. Where what which program are you there there was a couple of grants that came out when i'm I think last morning I think the other one june or so they were eligible for the uh our biggest problem that we have is cost and it's the most amount of money is our seose water is water okay so but it's that that figured the LA m figure would apply in every grant situation from this point forward right but they were misclassed about him they were they were statistically supposedly richer than they really were at long and short so just two other comments it sounded to me like the way the money is disbursed from the state to the cities all they were it was all on a spreadsheet and it wasn't grouped and I don't know maybe yeah i'll know more about this scenario but that sounds like a very complex way to. Uh cause uhm a small town that may not have the uh talent pool or whatever you want to call it then people trying to do. Detail work I mean or you might not have access to a lot of people to do that for you so just seems like the simpler you make it or the easier you make it really anybody would be preferred rather than having straight money scattered around with the budget codes on a big spreadsheet having less simplified things in the are the are the cities and counties required to keep separate checking accounts for the two turnback amounts they receive or they just have to keep dedicated accounts but they please mister down's answer that from professionals yes the cities and counties are required to have two separate accounts and so that cities do have a straight fund bank account the your other concern a few years ago the state quit sitting out money in one laptop they used to do that they'd send out both the the general and the street turnback in one check and it would that's there's the mayor said that's how they get in trouble they didn't move over the proper amount to the street fund in a lot of a lot of cities were in that same boat two years ago they quit doing that they have a direct deposit into the general fine bank account and once directly into the street from bank account now I would almost think that maybe we should have it set without a direct deposit but actually have a check that santa warrant it is attached to it a sticker that says do not put this in your general fund and that's an oversimplification but I think we could see the situation in the mayor described the codes and things and in representative where that's probably a very good adding at least we're part away in that direction trying to claim that but uh that's just part of the problem we as sarah wallace said we've got to recognize the contingencies that each city. Has to deal with from time retirement i'm appreciated with the mayor just level with that situation well in it from different meetings have attended understand infrastructure and a lot of our small chances really said shape and when the amendment was passed that probably said that this is street fine uh infrastructure probably at the time met street and now it getting suits were water maybe even other utilities are controlled with the city so we we need to take a look at the and I think we all cover that conclusion so thank you for pointing that out her representative dobby thank you mister chair may or looking at this sheet that you turn the earned audit so one page sheet in the quote looking very quickly and it looks like your general revenue I was a hundred and thirty two thousand three hundred and fifty dollars a year and then you're paying back some are something that they are so that's leaving you that ninety four thousand but what concerns me is when you look at what your payroll is your payroll seventy four thousand while over seventy four thousand dollars which is about seventy five percent of your general revenue by reading that correct is that correct your okay for the record I just can't agree with two percent when you're spending service five percent of your seventy five percent of your revenue is going to pay roll can I enter the certainly with my answer okay we had to find a way to keep someone that would stay at the position thirty one thousand dollars may look a lot of money but when you offer them no health insurance you offer them no retirement the only thing that we have to offer them is payroll to be able to keep them in position because we have less than ten employees we don't have to have FMLA and I don't know for them insurance like physical health insurance I can't afford to do that if I give them less money and then pay health insurance for them i'm still paying more than what i'm paying right. Now so you're correct ma'am i'm paying on fifteen dollars now that's what i'm paying them for to run my city i've got an assistant to the mayor that for all practical purposes is there forty hours a week that runs the city for fifteen dollars now and and I understand where you're coming from and and I got it I wish I had more money coming in but I wish I could pay her twenty five for thirty dollars now because she absolutely make sure she took over that this city is not delinquent in anything we haven't recovered the funding that we have to pay yet but we know what's there we're not adding to that death anymore so I understand where you're coming from on the payroll sir taking a consideration that's it if i'm a jonesburl not only do I have a payroll i've got health insurance i've got a four o one k i've got other benefits and I can use it f m l I other things that will help me my employees have none of it they don't have anything so much a male yes I wouldn't disagree with you that based on our income but what is enough to pay an individual that runs that town she is about she is a representative for me when i'm have my fifty hour a week job that i'm at some point sales anybody that calls if you call right now she's the one that's going to answer the phone so what is acceptable to pay them I understand and I appreciate those comments but if I understood your previous testimony you said you had three employees and that's not counting what's your getting paid so we're talking about the treasure in these two other individuals is that correct that's correct myself the treasurer recorder and two full time employees well once again just so the committee knows where i'm coming from we would offer emotion at the private tenth of this fraud so they could come up with a better plan than two percent so when you're looking at other cities and we've held their fit to the fire and they've got less money coming yet with the bed that that's for another discussion that let me add a representative that the mayor I hate to say that our underpromised and overdeliver. Uh we've had communities that would underpo- overpromise an under deliver they'd say we'll pay the ten percent they couldn't quite do it where the mayor saying we can do two absolutely and we're going to try to do more and they have so II don't want to you bring up the whole gist of this problem we're trying to deal with and i'm not so sure there is a single answer but but appreciate the fact that you've defined and will we what we are through with this by anyway so mr chair you know that I agree with you ninety nine point nine percent yes i'm proud of i'm i'm just thinking that instead of a a oral promise down at the end of the table we have something in writing that sales what what we're going to do but with that being said I do appreciate senator wallace and his comments the people of that area or family rip are represented by what I consider a senator of high quality and standards and I appreciate him coming to the end of the table in the first of his of his cities and he always does a great job and I appreciate that it's just that i'm having a little hard time personally reconciling some of the numbers we've been given thank you thank you represent so wallace just a quick comment on salaries I own a small country of thirty five people in that part of the country maybe twenty five miles away and pay in twenty dollars an hour good medical benefits health benefits in I could not hurry by fifteen dollars now okay thank you shatter fighter you in the queue you're recognized all right thank you thank you mister my question is the staff the wind up per slegislation saying the cities had to have a check in account with direct deposit into it. From state checks on the half sentence sales tags and also the turnback fuel turnback. Now I know this that the code says in the mission will counting on that if the city receives straight turn back money as they have to have a bank account that that money goes into uhm there is an exception if and I only know of one city that ever did it where you can get an exception from having a straight from bank but it's a very rare thing the other monies if it's straight related it should generally it generally goes into the street part okay the in also this amount here it reflects the road village if there's road millege in that county yes in our it does reflect uh the property taxes there are restricted for road is well okay you would know more about that uh representative by having been a carry judge now when when that is remained to the end in the case of selling can if you all reminded it to the individual settings they're shared that take three mill road tax how was that and I know it's been a few years since you were judged but what's your recollection about that was it was sent with one check with separated on the check just one check separated on what the purposes the land adams but that's for the various funding things for roads roads for everything for all the turnback okay alright but may I do have one follow up yes or do you all have a direct deposit now for your street finds coming money is coming from the state we do and we also have a a lot out of turn back from the county from the road that comes back yet as well thank you thank you anywhere else have six representative and then sure thank you mister chair I just have a quick question what is your monthly expenses it's not listed on here. I did not bring a monthly I mean II can break out right now what I brought right now is everything year to date through the end of uhm from january the first to the end of november I could go back and and try to break it out but I can tell you to the penny for at on each of our accounts from january where to know if you'd like the reason I was asking is cause I see that you have forty six thousand six something sitting there in reserve so that would be like eight months worth of salaries is there a reason that you have to have that much money in reserves and is our way that that could actually be used to go toward this that's going to be a question acting an answer because then actually what it is that he is our shortly of their set or shortly of the assets also a requirement fund that we're required to keep in case the water tower goes out in case anything big like that goes out and we're limited as for what we can use that for so that's the funding that you say that's the forty specimen thousand dollars is our shortly basset fun okay thank you so you're hammered thank you and it may appreciate being here also appreciate the demander in which you're answering the questions we own us have that luxury in this room with mayors come in and have in this counter dialogue should appreciate your demeanor did the understand you right awhile ago that you have are a benefiting year two percent that you're offering up to day or did I misunderstand that now you understood what it's actually the two percent is what I was suggesting as an option I am open to anything the committee may come up with the requirements ten percent and we're exceeding the ten percent how long have you been exceeding the ten percent so I took back over the mirror the first time and since i've took an over mayor again on january so so how many months have you been exceeding because where i'm going to your friend as asking for two percent but you are approved in history that you're exceeding that by doing ten percent how many months have you been exceeding the two percent. Eleven months this year so far do you see a changes in the forecast of your budget you're revenue income or anything that would you know laying out there that might cause you not to be able to continue the pattern you've developed over the last eleven months at adult representative one my water tires leaking right now at the bottom which and a minimum is going to cost me about five thousand dollars just to patch it they're talking over a hundred thousand dollars to repair it uh my wise water facility that I have which is over forty years old is not a lagoon it's a facility and it is deteriorating rapidly that's what the majority of our available funds go to every single month. If I have a grander motor that goes down your talk eleven thousand dollars one time that's the total amount that i've given so far transferred from a town account back to extra on the street account it's going to take me one grand or motor on one of my three of relief stations it goes out and there that money is walked out at one time is that not party justication while you're reforced asking for the two percent because you're trying to hedge against what you know who's common that's exactly right okay but at two percent you've knowing those things that are looming out there you feel that you could hold the two percent and you're trying to ward off the other until you get dug out from other nate this thing and then you'll take the bounce and start putting away for those other things if you can keep them held back is that they can out your mindset where you're going on this exactly okay right thank you thank you server and in uh appreciate mayor to you open your remarks by telling us you just want to have a little bit of rainy day phoned built in your budget and if you went over the two percent you couldn't have that and you just gave us some examples representative thank you so much appreciate the opportunity I know i'm not a member of the committee but uh I i'm in here actually for moral support mayor gilmore and I go back twenty seven years twenty eight years I don't know a long long time we've been good friends traveled all over the world literally with each other so i'm in here mostly just for moral sport for him in this I didn't want to bring to light a little challenge that comes with small talents often times a small towns they do have people that they hire to to help with uh some of the challenges that was with him over the thanksgiving holiday he had to leave because there was a problem with sewer in one of his little subdivisions he spared animal four hours over their working with it had uh person come out to try to blow out superline. That malfunction he came home covered in well let's just say covered and stuff and it was a big chance but that's what uh that's what you do as a small town mayor you have to get out there and you fight for what uh what she feels ridiculous to take care of the people that are there so this I really wanted to ask him a question I guess we're still not in question and answer conversation so you can ask that question I think yes when you do as your pain back these funds may or give more to yourself essentially to the city and does your using those finds that you're paying back for what purpose we're using those finds to maintain our introductory straight to actually maintain our straight equipment to get to fix potholes like specifically like senator wallace so that we can maintain the if if any of you could come to mississippi county I would directly appreciate it because if you've never driven roads on gumbo then II can explain it to you but she won't understand one of the questions ask me earlier as have we got any state aid have we done anything to the roads short answers yes does exact same road if they pay five years ago have got cracks big enough now I can stick my hand in the ground as made of claim independent on when it's weight or when it's draft it moves it was it'll swall and it'll shrink so those exact roads that we stay date helped us with i'm constantly patching right now the ones that were done a year ago I can take you on those exact road trip down some of them are eight inches bit down from where they were eight years ago and part of the straw and off so the money that i'm using on transfer in over untrying to mandate together to hold our streets together until we can possibly get something more stable than last long and hopefully the interest question perfect thank you thank you representative. Should those repairs not be reflected in the water rates and sure rates instead of taking money out of general revenue for that purpose they are we have a new water system it was putting in and we had to increase our water rates to our people and there's a twenty dollar on every bill now uhm alartment on every single we are going back toward repay in that loan that we got with usda. Currently right now at a bare minimum where we're paying just water sewer and trash picker every people that we've got in the town understanding more income level is is paying an average of seventy dollars a month for water bill so if we start adding more to them a lot of room fixed income that make it nine hundred dollars a month that's what they get to live on for everything so i'm already charging him almost ten percent of their public i'm just for water bill currently but to short attractive questions yes it is and we just did a new right study we're doing a new right study now in the water to make sure that we're far with our with our citizens at a hand so I feel very helpful after january first after the right studies don't were even going to increase more which is going to make it even more difficult for our people to pay bills to to make it but we can't lose money a week we have to at least make our money on polar yes okay be honest we are you know seventy year pay back we're going to have other cities coming in here if we said here with a seventy year pay back you know we might as well not have the law in place i'd like danger that very honestly new setting into honestly there's been no misappropriation of funds in as far as das has not stolen used or done anything with the money we did not have the educated trained people in place when the state over fifteen years gave us money back all over one confirm that didn't break it out we use money from the town every single month on street we use the money that we might have on them on streets if this had been an intentional oversight which II realize the law is what it is and don't matter if it's intentional or unintentional it is what it is it was not put in the correct fund where it tried struggling to maintain is what we're trying to do seventy five years. We're going to have something cash profitably break in seventy five years because my short lived assets not big enough to cover when my treatment the facility which you're going to cost almost half million dollars to replace goes down and i'm not eligible for grants or haven't been to the evening stuff going again. If from me looking at my people if it had been something that we had done to to a deliberate act of something would be great. But we're not told my pay in a statement with him at paying herself back where utilizing the money already as it is more were not holding money back that we owe another entity it's our own books what I would love if we want to get down to if we're starting to be to start a claim slight I would love to be able to say okay we understand how we got here it was not necessarily on anyone delivered act to do that we're here we're not doing any more haven't done it anymore since a state started direct deposit into that account and to not have that hanging over my head of the month to a fixed water bill or do I maintain what the states ask me to pay myself okay and my you were right now setting for a lawsuit illegal extraction tax for one purpose spent it for another and you've got violation of amendment through with the road millage in a valuation of member seventy one with the halfs its sales tax and so the I think the urgency in the region this law was passed there at that time there was thirty one cities like this to get him before there was a lawsuit and get it corrected in a timely manner and again when we look at on paper for seventy years that's not a timely manner and appreciate you come today and you've been very court coming very honest and I appreciate that thank you thank you represent mr jones has some additional information and share of the committee uhm just want to tell you a couple things just that might help you with your decision we did look back in two thousand twenty two the city did pay sixteen thousand three hundred fifty dollars back to the street fund so their balance has decreased to something of uh one hundred forty two thousand five hundred ninety six dollars at the end of two thousand and twenty two um when we look I mean that the code talks about a monthly repayment it does. Uh but when we do this checking now we have a responsibility in that law to check to make sure they're paying back what they're supposed to and we're if if they pay the a little bit less one month a little more the other word probably not writing a finding for there if they pay back what they agreed to over the the course of the the calendar year which is what it on an average base yes now our i'll tell you everyone's while something happens beyond our control somewhere down the road and you know that that situation might change i'm just telling you if they repaid on a yearly basis what they had agreed to we're not going to be writing of finding that they didn't make the exact mouth for one month and so that's just for your information of the hopefully that may help okay and and I appreciate that mister channels were part of is if we've pulled out they owe this themselves and I came up with think about you know if a family has a budget and we're going to put ten percent of uh of our income into a fun for our kids college education or whatever and then kid get sickness to go the doctor so we're gonna need to tap into their little bit instead of pay in that ten percent that much I don't think anybody would say that was uh not taking care of your kids but again this is all the citizens of of in this case dash money and i'm i'm he must be on this committee for a long knows we have much much more agreed just offenders are in this process that uh cannot basically thumb their nose and it's and that's not the case in this case but but again this is some the committee can can do a presume correctly if i'm wrong with house with committee can do one of three things you can either uh postpone consideration or we can hold them to the feet to the fire on the. Ten percent which may be mitigated as he said on it may average ten percent or better based on what they're paying back or we can accept their which is a floor a minimal offer to to pay at least two percent in more as they can and me will pray that they have the resources and not have a emergency that would acquire him to tap in what they would normally be paying back so that's sort of where we are so we're looking at that's decision as committee will make senate love thank you machine is just for clarity now is this committing not looking at a process in which we could come up with were every city could count come to an agreement on what every city should do is that is that now what we're going to be doing well we we've got dash in front of us now share I absolutely agree we need to have something consistent that that we're going to do in every instance but uh uh we're we're dealing with this particular issue right now so so what we not best be served by postponing is so that we were not said a precedent for what the process should look back in the future because I would you like to make that item as a motion in the property i'm not i'm not on this committee so I can't I can hold on a moment I think representative right has something he needs he needs to add enough come back we need to you should think thank you miss chairman mayor lemme ask you this sir how much could you pay our are transfer a year and knowing that you would be okay and can leave through this if it was ten thousand dollars I mean if that was ten thousand dollars it would be about seven percent is that something that you could handle representative right. You're asking me to answer a question I can't give me a you're going to guarantee me the amount of turn back money that i'm going to get I mean if I knew what my income was and I knew that I was going to get set amount each month I could say that I could do that but then I don't know what's going to break or are not go down there i'm going to historically over the last two years i've been able to to do that i've been able to exceed the uh ten percent but if a major jumped in major breaks it's going to something gonna have to not get fulfilled my or this would not be ten percent that this would actually be ten thousand dollars which is a figure of about seven percent as of right now represented it right you have given me you been the state has gave me only straight account so far as far as turnback money I believe just over eight thousand dollars for the year for the calendar twenty twenty third twenty twenty three years of our dedicated to ten thousand dollars that's more than seven percent that's what well presume it is in a hundred and forty one thousand on that in the balance I think there may be a little bit of confusion on the percentage the percentage is percentage of general revenues and that was defined in the last legislative session in in that code twenty seven seventy two or seven which includes everything that goes into the general fun unless it's restricted so that's not just general turnback or it's not the percentage on the street turn back money it's everything else in general that be ten percent of general turnback plus those other things that go into the general and less it's a like a restricted grant or or that kind of thing call up sir team if ten thousand hours you say a failure of ten thousand dollars in how much do they actually owe the the straight find a hundred and forty one. The hern forty two in some changes and this committee has that's what they've approved a few they've approved a few times just a dollar amount per month okay so what percent with that way about seven well i'm just various yeah on what they get in grow was good but also included and II presume that mississippi carry has a county sales tax and that dies gets a portion of that correct mirama we all know what general revenue you can include it is I have dobe a toll she and recking that her for emotion is just if if you want to come at before if we vote on that motion representative brand out recognition but first I need allow dollars to state or motion mr chair I move that we hold this matter over till next month and let the mayor in the city of direct return back to this committee with maybe a plan that would be more immediable to the commercial and possibly a written plan that we hear something in writing as opposed to just an area and I will clarify or my last human motion probably don't think it's necessary that staff will work with them to uh have that documentation in the matter that the committee would want is that okay okay that is a proper motion is there a second. Second by representative brown any discussion here recognized representative well I don't know if this is appropriate discussion but it just sounds to me like the cities in a position where they have to come here to prepay at ten percent level now and that they've got these things hanging over there here and they'll just independent default at some point you've defined a global problem we have with our minister perhaps that if he been in this and we we've got to look at a long term solution and and and as it mentioned center while spanish of others have looked at coming up with something in the next year to do that before the twenty five session but today we got a deal with the snack at least from my same corn I think representative dobbies motion gives us a little better position to deal with this but I think that that's that's the issue we're speaking per month if you will know of several on this committee we've seen this animal before okay any other discussion representing five okay you know the of all of them that are in violation of this this is the second worst they all the most check out most mount money into me if we accept them all in that larger money at two percent then we don't have a right to tell anybody else coming in that they need to pay the floor to which is why we need to pray over for another month I think so and I would I agree that should have way the next month with the different proposal before okay thank you and in limit let me say this and and we I think we cannot agree to this few months back there we don't know we have the answer but we know we need to treat each community equitable and we wouldn't want to substance to die that we wouldn't do the connoy or or my flower one of the towns in my district so. I'm support the motion is there any other discussion for call for a vote mayor would it be acceptable that uhm i'll be able to make a plan and send it before port of order you believe you were first nobody can not even myself since i'm not none of the committee cannot cause we're in the middle a vote yesterday i'm sorry mayor but certainly the staff will work with you on anything you do need to say on that is there any error by right about all in favor say I proposed motion carried now for you lay mayors or something you'd like to say quickly and just like to reiterate something that singer wallace said uhm whatever the committee decided we're going to do our absolute very best to fulfil we're going to follow up whatever the committee decides not only requesting as next mind that we make a decision gaza is not my full time john I have to take a day's vacation spend time with my family to come up here so if you need information by all means please let me know everything you need I will do everything with my power to get you all the details of the data all everything uhm so the you can make an informed educated decision on what you would like to go forward but I would prefer not to keep kicking the candidate road okay thank you for that comment by earning the staff will be in touch with the ubank giving that uh information still feel thank you mister chairman I just want to ask you one question what what would you do if this hundred dollars now tower or to burst how would you pay for it I couldn't I wouldn't be able to provide my family my family my own family my citizens with uh with water I would call adam north carolina partner of emergency management telling me I had a situation I couldn't contain it I need them to help me with portable water until I could figure out something. Okay you know and against broadband and any shape reform we had a part of money we got from the government call our for funds that had a hundred and sixty million dollars center side for water project just like for one you are in in fact we had over billion dollars worth of project to identify nor can so where we are uh facilities that were fifty sixty seven year old just to more jim described and are falling far. And this is a hypothetical question. If it came to giving up some receive many broadband money not to my knowledge now so he enveloped in if you in receive the broad man money would you do the head water or broadband I think we both know the enter that uh I would like to be able provide my my citizens my family basic necessities which is water sewer electric. Priorities yes thank you my thank you I to leave I actually am going with the behalf of search more i'm going to energy council meeting as state and need to go the airport so i'm going to turn to gavel over to chairman ry and he will take over from here thank you for that vote because I think we do need a month to to pray over this one and figure it out and once again are I admire the committee let's look at both the short term issue we got to deal with but a long term issue that my required legislation to to deal with their senator while it's so apply pointed out it's not just roads anymore it's infrastructure and there might be a way to to catch this in a manner that would solve this problem to the extent anything in arkansas dealing with money is ever sort so thank you all at that point committee respectfully requests the charles allow me to take my leave and turn the gavel over to chairman here's nothing would the chair would entertain emotion to make the same uh uh uh accommodation for jerkow for motion by senator gilmore second representative in discussion on favor say I posed okay so we've taken care of those two thank you committee mischairman tyco you be careful you be careful to take this what you want to start but that's okay thank you. Okay brother now okay okay okay now this atm we are now it's a city of yes mister chair we are beginning the review of the reports so we'll begin on page one of the synopsis will begin with the city of out for the years two thousand twenty two twenty one in two thousand twenty there asked to be here to day actually they were we we had the the committee and deferred this report they had a finding that they had not had a water insurer audit and the mayor is battling a severe health issue we received this week in copies of engagement letters for the for the last three years and so staff would recommend following this report okay they emotioned a to file report to have a second second all those favorite sayer say no thank you all right we'll move to the town and goner we the mayor recently passed away so the acting mayor in a recorded treasure was asked to be here she can't be here today because of work responsibility she indicated the staff the january would be better staff would recommend deferring the report note emotionally further for second although the fact they are thank you all right we're moving on the the city goal is next and so this is a the further report as are all these that we're going over at name but we also have the year two thousand twenty two. And the good mayor and council are here so we're going in there the next item on the gender after review the reports so I would like to move the city of google to the end of the review the report so it goes hand in hand with the next item on the agenda that's okay with the committee could have emotioned further today and okay second all those favorite thank you all right all right we've got the city of grady on page fire. And so for the year two thousand twenty two uh an audit agreed from procedure poor was not obtained for the water and seers system is required back home a similar finding was issued a getting back to two thousand eighteen found and cost revenue of two hundred eighty two thousand dollars exceeded thirty percent of the cities total expenses in the procedure by thirty thousand dollars and non complaints occurred this revenue was generated from traffic satan's written arrest made by the seasonal enforcement personnel or from insurer actions related to the enforcement of traffic offences mayor charles nation kinney in place you can help her here to answer questions just a couple things before they begin last month there were some questions uhm the two thousand twenty one report for the city grady was presented in may and we had a speed trap finding in that report as well and it was referred to the prosecuting attorney and are he has requested a state police to look at it and an investigator has been assigned in there were questions about cities in counties authorities to patrol split highways and what we learned is they do have the authority to patrol the how is within their corporate limits that's given by the year or kids are constitution cities and cars do need to obtain authority from state police if they're going a patrol in interstate so those who are a couple of questions the the committee had for staff and the last time so anyway the mayor in the police she for here to answer questions challenged good to see here they can you deliver who you are please can you hunter chief police charles night mayor thank you for being here today this thirty percent you know this is something that exceeds state law. On time what do we usually do in a situation I don't remember this coming up before I know which come up but not here in the last year so this particular finding these tap findings have to be referred to us by the prosecuting terry in the prosecuting attorney doesn't investigation to determine whether it's a speed repronounce we just have to do a calculation where required by law to do that calculation and prosecuting attorney makes further decisions so this was just a report that the committee wanted to hear more I think from which chief he wasn't able to be here last time in so usually these in that being being foul but committee wanted to ask them for the questions maybe a good idea team to let his gentleman tell exactly what happened in what cause this debate from what we say above thirty percent can you let us know. Certain first of all can address it as a sworn after we're shorn up hold allow. Traffic violations speeding is a very serious valation we are farming community we have lost attractors near him throughout the year every year unfortunately we had at least warned more fatality from somebody coming through running eighty or ninety i'm sorry can you hear me now yes I want coming through at a high rate speed in heading attractor account and unfortunately like I said we're sworn up hold allow and I understand there's allowed against the pollness loud but it's hard to let somebody speed through and stop this one and let the next one go you know and then unfortunately I had to go now to five next of keen could allow someone to speed through well let me let me ask you this fellows in miss representative follow with you but the who are these tickets made or they are on the interstate how way or they own a state role or exactly where is this going on there there weren't we have a US highway sixty five which is also argued so highway eleven and then also our city streets are seller i'd like to warn that they're probably questioning the US highway sixty five but it is a us hard way and has far as juice diction every time that we then request this state police to work and actually enter anything on that halfway they have informed me that it comes through the city of brady as they are assisting agency and they would help us in any way that we need it helps but it was our responsibility. So they actually think the desk your responsibility to be in that area yes sir they have actually advised just as far as when we request you know for assistance for next instead of said that they will come assist just that they will assist this in any way why but I just recently a year before last place the let me think he's a sergeant anyway from state police has advised just once again you could mouse your dash for assistance because it would conflict advantage that it was our responsibility thanks sure website you can do you still have a question in thank you may I go right ahead mister jones has as this particular finding bins did I understand it correctly been sent to the state police to investigate it goes to the prosecuting attorney yes yes we know that they've contacted we know that they have a sound and investigate do we have any idea as to how long that might take no man I do not hurt back from them and separate that as that is correct mr chairman I have asked a couple of questions of the police chief yes ma'am go right do you have it it so do you have an in writing with a state police as to where your jurisdiction is and whether or not you can patrol that area that's upside the city limits do you have that in writing from the state police no matter where nothing in writing with two address outside the city limit we do not patrol outside city limits and how many officers do you have for a city of three hundred and five there is myself is the only full time after and I have four part time after we do provide though police twenty four seven and we've actually we have other problems I mean recently here for last week had harmer sad we have last domestic valid cases and stuff. Also we are do not rely on none state police start account anything we actually cover twenty four seven. Thank you use me i'm representative dated you have a question do you recognize me thank you mister chair mr johnson can you give me the definition of a speed trap do you know that definition will that the I get looking back up and say this the law requires us to do this calculation to to you know compare their financing costs versus thirty percent of the expenses the premium to take a look if needed uh at the number of tickets that are below ten miles an hour that the issue we the speed trap is determined by the prosecuting attorney we're not involved in that okay but it would more than likely be an officer set up at one spot in an officer set up at another spite correct or they would be set up to where it goes from fifty five to thirty five yeah the understanding in the law it this has to do with this calculation these two calculations whether the revenue succeed thirty percent expenditures in the previous year or the number tickets issue below ten miles an hour don't think there's anything else the wall the defined any of that other mischairman of the counter question absolutely so from. The time of this finding year today how about that how many tickets have you given and how many of those would be considered speak trap. Let me I couldn't give you precise number tickets but i'm also a radar scrutter a speed trap love is heavy saved any take it you know the taking consideration under ten miles fire and over thirty percent and I said I could not give you a precise mail man on me that but our speed limit does not change is sixty five with them to have way like i'll wait from parked with sixty five so there's no fluctuation in the change of the speed whatsoever okay thank you mister chair is that all the questions that we have represented can go right here sir you're recognized. So i'm working out okay alright thank you is the chair thank you for allowing me to ask this question since i'm a member of this committee I want to go back to what representative of the address this question early of member states and I guess and we're directed at the staffers and I asked the staff to look at the tickets that be written by the city greatly and how many of those tickets were under. Ten miles now who was written and I think they have their information and they aren't a question for the degree so obviously we don't look at every last ticket for a full year but what we did do in that particular year we looked at one month after we did the calculation on the percentage but we looked at april of two thousand twenty two there were total of three hundred eighteen tickets written and two were for less than two miles per hour two in the month of april out of three hundred eighteen at the end of that one I asked the question of chief that I just go right chief could act able to see the greater you've hutchisons in generally i'm going sixty five and maybe do a little bit more than the sixty five might do something almost seventy five and have here to go up the thirty day of going test some of your offices but I hadn't been stopped yet I don't know it's become they saw my tax and put out a road but anyway but but my question is as a rule but if it it since you've been the chief how many tickets have you seen that your officers have written there had been under ten miles an hour yesterday i'd like to address that for sure we have never now more repeat that never read to take it undertaken what is happening is that you write somebody with a cda in the prosecutor has the authority to mentions that generally foreign unwear of we've never written taken out of thirteen we've had people who were cer come and how the head defective equipment and they have showed that they would run the safety three three in the prosecutor would men take it two hundred ten but for since i've been there and I have been there for trouble thirteen years here's there's never been a ticket spine issued by my department less than territorial to what quick questions the regular staff. Because when I talk to the staff about this they gave me the figure that mister jones gave me but they also gave me another figure from another year of the allow of tickets that was written. And it was. All over here that figure in that at all he's trying to find okay joe's josel looking forward but the other quick question is okay in jah we there were four hundred and ninety six tickets written that's for new two thousand and twenty two july twenty one i'm sorry july twenty one there is four hundred ninety six tickets written in two or for less than ten miles for hour from what we saw yet yet my other clear for ten or less years when we go back to the speed traveler is it either or the thirty percent of the tickets or is it both it's it's either if you hit either one of if it's you know the thirty if you're your fees exceed thirty percent of the expenditures and prior or it's fifty I think it's fifty percent of the tickets for less than two miles an hour that's would would trigger what we would have to send to the brasketing attack so when that's triggered then legislative since it's a prosecution attorney and then they have to make a determination and take a look at it yes sir that's yes heave legislative audit date everything they need to do or is a couple of other things that we need to do are we we when we issue this finding and we've done what we had what we need and we said the prosecutor if the prosper asked for more information we might try to dig that out but we've done what we needed to do is the prosecutor to this day to ask for more information he has not my knowledge okay but thank you mister thank you for allowed me answer the caution you're very welcome are there any other questions in serve representing you gubare sure thank you miss share chief could you tell me that this is the second audit in a row and the charles have been exceeded the amount correct yes sir that's great okay it's the prosecution attorney been in touch with you concerning this that is a question i'd had referred it to my mayor they'd been in contact. When my mayor they have not been directly current in contact we may not just would marry night okay do you know that was said you don't know he has not been in contact with me but I know he has been in contact with my mayor okay thank you yes thanks well you're this actually was not to be. Where was where was this actually supposed to go to them because it was a will the committee in november to the further report because they there was there were wanting to ask more questions in so we asked the mayor in the police cheap to come so it's up to the committee on what they would like to do to report commercial limits he's represented where the question to staff if uh if we're not getting any response from the prosecuting attorney don't we have that opportunity to then send it to the attorney general's office for investigation is that correct joe would just tell me that the twenty one report it was a recent in september two thousand and twenty two twenty three and so we turned around and did grady again pretty quickly so we did here from the prosecutor like I will tell you this I got back to my desk last month and I had an email from one of our staff we've been contacted by someone to let him know the prosecutor was taken a look at so I do know that they're considering it and in they haven't had the toil- they have now they have both the twenty one report and the twenty two report in but they haven't had it but just to remark that makes sense they haven't had them how would the committee like to move on this representative to care is there anything you could think of that we may need to do I don't know represent thinking to clearly I think today thinking out loud I would make a motion that we we hold this over one more month for the sell purpose of hearing if the staff can report back to us and not ask them to come and know they're coming and in taking off work and stuff. But for the staff to report back if they've had any communication with the prosecuting attorney and if they have not had communication with prosecuting attorney then I would. Be happy to make a motion next month that we turn it over to the attorney general's office yes ma'am you've heard yes sir is in that and just because I don't remember exactly more your be heard sir I don't think that's bring your neighbor yeah thank you reported that me so I thought that was the good I don't remember exactly but isn't it not isn't it concurrent in the sense of it goes that's what I thought there goes to the attorney gerald then with their I would make a motion that we write okay so yes it goes to both if it goes to the pa is going to be a turn general well I would move that we. Hold this but not ask them to come back they've been here twice I think we understand that the what's happening here is thirty percent of their budget is being derived out of that but we need to hear from or at least know that somebody is looking into it and maybe a call to the prosecutor into the attorney general's office will get that moving and will ask for a report back that my motion is told it to get a report back from staff in january without the necessity of asking these gentlemen to come back okay motion in second all those in favor say are posts I know thank you representative care. Okay now we need to move random down to the likely yes literature like the uh the next report is like you for the years two thousand twenty two two thousand twenty one two thousand twenty beginning or at the middle page fire doing payroll testing we noted the following deficiencies restricted street funds were improperly dispersed for administrative salaries water clerk salaries extra help and law enforcement payroll told sixteen thousand one hundred fifty one dollars for the year's two thousand twenty three two thousand twenty two after transfers and priorities amounts owed to the street phone twenty nine thousand two hundred eighty two dollars would do the street phone to december thirty first. Two thousand twenty two was still more finding was in the previous report restricted court funds were improperly dispersed for law enforcement payroll told thousands sixty one dollars for two thousand twenty two thousand fifty seven dollars for two thousand twenty restricted far department funds were in properly dispersed for administrative salaries and city council player over five hundred seventy eight dollars for two thousand twenty two continue on page six accounting procedure set forth for ministers you're set forth and miss school carrying long the city was a non complaint for these cold codes during the fiscal years two thousand twenty two two thousand twenty one in two thousand and twenty as noted by reconciliations were not properly or timely prepared nor approved by minister ball official employee other than the person preparing the reconciliation pre number of receipts were not issued for all sources of income a similar finding dates back to two thousand and fifteen a listing of all fixed assets on but the city was not maintaining a similar issue dates back to two thousand fourteen the recorder treasurer did not always submit to the council of monthly financial report the general foreign cash dispersed with general for two thousand twenty contained several posting areas the city failed to adopt an electronic funds transfer policy adequate supporting documentation was not maintained for dispersement a similar issue dates back to two thousand fourteen street for an expenditure succeeded budget appropriations in two thousand twenty one bomber sixteen thousand dollars and in two thousand twenty by eighty nine hundred dollars the european expenditure succeeded budget appropriation two thousand twenty one but fifty six thousand dollars and known components with code also the budget from two thousand twenty two was not adopted by ornates or resolution a similar finding was in the previous report continuing on page seven the governing body did not review the prior report in accompanying comments and recommendations at the first regularly scheduled meeting following or see the report as quiet back home a similar finding was in the prior report. The sea is not attained uh not it or great department procedure report the city's water and sewer system as required by code is similar finding was in the previous two reports although schedule one of this report reflects the cash balance of six thousand two hundred seventy two dollars in the general phone for two thousand and twenty two payroll testing revealed that as a december thirty first two thousand twenty two the city of significant amounts to the r s street and far department phone order in sewer phones in the court phone when these outstanding amounts were considered general firm would have a deficit balance of one hundred twenty two thousand dollars a similar funding was in the previous two reports mayor dare and davis is here to answer questions and just the no for the committee last month recorder treasure and district court court carol was here and answer questions but the mayor is it in the time yes sir thank you for being here today could you let us know a few things going on one thing that really concerned me was that our ess where can you all give us kyosynopsis of what's going on as far as detail and how we got here. Yes sir very good afternoon i'm doing the events on the mayor of city like you are the basically was going on with the taxes i've had four recorder trees in my two turnover my second term but I paid four reported trees. As one learned proper one passed away which we can do anything about the then we had a new one. Before she could or just as she would learn in the system she would quit sequet and say there was two meetings she couldn't handle it or got a third one and without any training I think the third one went to we call municipal league for some people when they suggested that we talked to the city of treasure or whatever it hell on the ways to element we sit down with him and may went over some things with us training show us how it should be done as we grasp it then this recorded trigger queen and we on the fourth recorded trees are so a lot of it is just lack of knowledge not knowing about some of the old fans about the I think you say something about some receipts or something of their nature just that no one would do now I have the fourth report of transit sherild carroll which is has pretty much learned a system here recently and has everything on trick we have a we have some areas date from years back but we we get a text service to to work with our rious with us we get there work down about oh I guess about six months ago and now we don't track what I are is they have a plan force on the bag date but for the layers six seven months we've been perfectly current with with areas so the big problem is that we have a population of maybe somewhere close to four hundred people three eighty three ninety and that state turnback money is roughly seven thousand dollars my street phones are two thousand dollars a month lease a monthly figures I have a street supervisor I have to have a class to operator because we have a suice system and the water system and i'm working on for two thousand dollars but. For street supervisor which is nothing oh seven thousand dollars I have two four time employees one water clerk and recorded treasure and I have a part time police officer a policy so is the fines are just limited form for a living phone about three thousand acres that work fourteen hours a day seven days a week so a lot of it still falls on chirocaro to keep going in sometimes we own sign in the bank reconciliations and stuff we cannot do it weekly as opposed to daily because i'm not always there in the daytime due to the phone so we just ask in aspin on mister god i've spent about twenty five thousand dollars a year of my own personal money to put in this city to keep it operational and functional i've been mere going on eight years i've never heard penny in salary from the cd lake view because they we can't afford it we we are clearing up the audit being now and all the reason we had and had the audit is because we couldn't afford it but when we get the letter in its it's it's pretty serious to get out it i'm paying for the item myself so we're we're getting on it is in the process of being done as we speak so we're trying to clear all it is but uh it costs me significant out of my pocket to to do a lot of stuff for the city like view I don't it's okay with me because I born out of born and raised there been held all my life don't plan on going in the way so whatever it takes to make the city function will in the two but there's been a notes in boats of it we should appreciate you bring in here are there any questions of the committee that we may have. Representative you recognize or thank you mister chairman mayor do you have you talked to county about contract in your roadwork with them it's funny that you meant the counter do not have a conversation this morning I wish I could show you some pictures there are some pitches on the phone of my road as the previous mayor stated from I don't remember where it was from that he was talking about it for all conditions and stuff we have dirt road was just in when it rain we can't even trail the roads and again I get two thousand dollars a month in state turn back for streets so a grow or load of grail will call some thousand dollars a one load so the we our keys go to bargains good district and the school days to grow me a little just maybe a week ago state in the when it rains is some kids that they can't pick up because they can't get down the road so what I do some of our form and constantly within the community I go to the on hey can you give me a dollar dollars can you do this can you do that and and they cooperate because it's so big foreign and community and they use the roads as well so we collect some money from them and I think right now we get about six thousand seven thousand dollars so we we're about to get some gravel but good part of all this we pay in there from when we had a population of about a thousand people back in the eighties when we had a school district we had some loans from us d a for sewer water and they were forty year loans and will just finish in the move and they are somewhere in the neighborhood of fifteen hundred dollars a month so those are should be paid in a couple months which were free up three or four thousand dollars of payments to do all the things with. But it's just the the lack of fun but back to the county he acts to determined he had told me back in may or june country with clarity he says our hole their gravel for you if you know you can pay for the county we'll try to help you hall it a lot cheaper well when I called on him six months ago i'm just here from him today on the on their grave or sold any say as well around the first of the year we'll see if we can help you out and so that's where my deal with the county goals we don't we don't get very much cooperation from the county okay alright my and he does not have to cooperate with you i'm saying honestly you're a hundred and twenty two thousand dollars in dead in that's that where you were last time we saw you right right so so if I made the the company that we are working with with areas they are working to set us up something they are actually given a lot of the that the interest instead of they actually given a lot of it removed so they won't be able to tell us what the found our numbers are maybe a month and so the issue would be significantly low well you you talked about losing population right and then your debt is pretty great have you ever considered surrending your charter we haven't less that's my purpose of spending money out of my pocket and still trend it's the old community is we don't want to lose the charter so we're trying to do whatever we can keep it and I and I understand i'd just say at a hundred and twenty two thousand and down and you've been that way for several years the the end of scumming soon thank you. Thank you represent is there any other questions that may need to come up here okay need emotion to file the report if our agreement okay new second. Although the direct air. Yeah. Is there any other questions that need to come up with all the problems to go over the policy we need to get a vote all those in favor of those posts I know those area so where do we go from here came okay next report sure thank you for being here today all right thank you. Would this be allowed latona the next port is later the mayor was embarrassed I don't see him here so staff would recommend following until we can at least hear from his one finding there's repeat is a getting a water and sure that we did talk to the firm they have hired a firm and they paid the farm a small portion of the fee but they haven't received all the records and the recorder treasure at the at the the town will tell you passed away it's our interest saying she passed away in the last few months and so that may be part of the problem with the cpa form getting those records uhm uhm so start for you know it it's up to the committee we don't know if there's a reason to defer this report and ask the mayor to come again or not we feel like we'll will get the ordered eventually if not june thirty twenty twenty fourth coming and that'll be issues we bring for the committee there so it's up to the committee but staff would it would we just assume you guess well most of our representative care that I have second representative day second all those in favor say other poses thank you all right counting county for the year two thousand twenty one our view parallel counts revealed that wages were understated by one hundred nineteen thousand dollars in two thousand twenty one on thirty nine employees whose there be two forms were tested wages for other employees were likely understanding as well about bearing amounts additionally the county may be liable for so security medicare matching on the under reported amounts we recommend the county determined the full amount. Under reported in seat guns from the rs a similar finding was issued in the prior county circuit court genie smith is here to answer questions miss smith is good to see here today if you don't mind give us a little story of what's going on thank you genie smith can county county in circuit clerk this came about well basically due to my ignorance but what it is is there was a we started a new program with our employees that is deducted it's a start really insurance but it's a supplement to the insurance where we hold out the pac payment for the pretext and then they get a rebate back post text well our very first year we did it no one could tell me how to set it up in the system so I did it the way I thought which when we got all in twenty one for twenty. The auditors inform me we were doing it incorrectly and so we fix it while they were there and I thought. That was that had fixed because it was on the we too it just worth night on the waters correctly because of how we were holding so II think the week they'll be corrected it we run now to I did the debit change for the twenty twenty one taxes in twenty twenty two. Add it just like I always don't think everything was correct because I balanced and we were not only in twenty twenty two we didn't get out there for twenty twenty one until this summer so my mistake was that coughed though it compounded again when the twenty twenty two taxes were done in twenty twenty three I did the same made the same mistakes so now that we have gotten audited and I have been told what i'm doing wrong I have gone back in fix will fix it as soon as I get I have not been able to get a hold of anyone that the areas every time I call I spend two hours on hold in I end up hanging up so i'm hoping to make a get in for it but if I do not get in a touch with them before the dick to do the twenty twenty three day b t I am planning on farling I mean the day two forms for the years are twenty one and twenty two there for the what it is there should not be any taxability on the county only the mistakes it's on the day between for the employees it was just a there that already encounters should have been on a box twelve d and it was that being put there they'll my error so may I can ask you a question how much do you thank you there are yes do you have any idea that county doesn't know the irish anything journal now that when they did I made a daily choose get to the employees and they refile their head and they do any talk to their cpa's or whatever and have to refound me that returns they may end up all in more to the rious. Well what's what will the committee get a question mister chair I appreciate your latitude for being mean that being on the committee got a question or maybe a recommendation go ahead with interstation ma'am I would recommend that you reach that to congressman western office for the irs if you're sitting there waiting two to four hours on the phone previously uh in a different life I worked for a congressman and that's what our job was to do so I would tell we recommend that you call his office and have them reach out the areas they can reach it a lot quicker than you can okay I will do that out thank you sir thank you for share on it our motion for second all those things they are thank you for being here remain yes mayor okay all right we'll move the money counting for the year two thousand twenty one sheriff uh michael neil was invited to be here doesn't look like he's here uhm this whole be the fourth the firal on this he was originally invited in september so staff would recommend we deferred the report or more town unless the committee as ok you you all have heard our auditor to defer the report can I get a motion for a deferral new second thank you representing the day although in favor sayer okay all right we'll move to the next report city of painberg two thousand twenty two this is the one report we have certified to the bond board this is on page ten with the recorder treasure is overplayed four thousand three and fifty six dollars for salary or repayments in the excess of budget and performance of court court duties without council approval the city sold two vehicles during an auction hill to dispose of seized the assets according to the bills of sale. For the vehicle's auction proceeds total one thousand eight hundred seventy five dollars how released bonds were not deposited into a city count we were unable to turn to determine the cast of these funds this report has been referred to the prosecuting attorney we had no invites because there were no repeat finding staff would recommend filing the report for the emotion of our report second although in favor sir okay moving on to see the reports referred to the prosecuting attorney in the attorney general we have first as an investigator report for the spader goose cape users waters association uh kim williams will prevent present this report miss king jungle thank you mister chair thank you to i'll be brief we were asked by the fifth judicial district prosecutor attorney to go in and look at selected transactions at this water association to its credit the water association is in compliance with getting its annual water on it and as a result of that they found nineteen hundred dollars of misappropriation of funds but the yellow bookkeeper it in burning to use their own credit card she said and the prosecutor wanted us to make sure there were any other charges like that all we did find was an additional six hundred and sixty five dollars that we did we don't know what it was for because there was no documentation. So we have sent his report to the prosecutor and are we just did that last week so we'll see if anything else happens in the phone okay you need motion file as a second. Yes it's going to the proschedule turning there's there's although the vice area in accurate what since we're on spare reviews if you look at page twenty we have the private agreed upon procedures report and so it has one finding this going to the pa daily receipt from december thirteenth two thousand twenty two was processed but poorer of the deposit for one thousand sixty dollars which was for cash and money orders uhm was not deposited into the bank in december two thousand and twenty two after asking more information regarding this discrepancy we have been informed that it was deposited on november sixth two thousand twenty three so obvious this is the private auditor and they there was a shortage and found out it was deposited ten months later it's going to the people but we don't have responses from the association so miss kim will be there at answer questions if she if you have one but we would recommend deferring until we get responses from the water association okay all those fires they are okay okay are that to page thirteen the city of helmet west helen beginning in the middle the page their street planned expenditures exceeded appropriations by two hundred and twenty seven thousand dollars a non compliance with code the american rescue planet foreign budget was not a minute for one point two million dollars of expenditures a similar finding was in the prior poor the city page seven thousand two or ninety two dollars to business owned by an employee for heating cooling services without an authorizing ordinance in conflict with code a similar finding was note in the previous report. Moving to page fifteen two pages over the city paid one thousand twenty five dollars to an organization affiliated with an a and p commission member spouse for supplies and very services without uh an authorizing order and apparent conflict with the code is similar finding was in the previous report the a and p director was reimbursed five thousand nine hundred and eighteen dollars for the following expenses without adequate supporting documentation in conflict with ordinance our constitution article twelve sixty five in AG opinion ninety one fourteen eighteen hundred dollars for meals fifteen hundred dollars from college eleven hundred dollars for miscellaneous office expenses thousand dollars for lodging three hundred ninety nine dollars for utilities forty eight dollars for alcoholic beverages a similar finding was in them previous report continue at the top of page sixteen the district court court was not complaints bar and sort code sixteen ten two or nine and other proper counting procedures do the balances remaining in the bank not identify with receipts issued very case is not your adjudicated in payments on all and playing individual tom accounts for the years two thousand thirteen through two thousand twenty two the balance remaining in the bank was fifteen thousand born and forty six dollars more than the listing receipts issued for cases not here adjudicating and the payments on the unpaid tampa counts assume where finding was issued in the previous two reports treasure their turner district court court charlotte hansbury district court judge jason quarter or hearing answer questions city court sander ramsey was embarrassed but she had two doctors appointments today that was shared hard time getting so she said if mister terr couldn't answer for her she be happy then the common later time but city officials are in the table the answer questions. Thank you for being here today could you give us calling a low rare of what happened here and what we're doing to get straight now with it. I guess basically now the seven thousand dollar whatever I don't know I don't know anything about that as my first time even hearing about it. Yes could you buy yourself the seven thousand dollars I don't know where you think about. Uhm but for the most part allowed the purpose that we have been having particularly with. The street firm ban over budget the artifact we are not well now being amended those are see the council issues to set accounts here conflict with the mayor they don't want to amend the budget. And so there's where the street phone. Expenses exceeded about it and that's where the opportunities weren't amended you had to escalator was one of the items that the mayor purchased with the other fires but the so the council was saying that we didn't approve and so they said since they didn't improve it don't pay for and so we didn't make it a payment. Put me so does those issues are see the council and mayor related. Yes sure. Sure can I ask you a question for on page fifteen these one two three four five six different different rodots do you know anything about a. You say pays fifteen years or it starts out with meals mileage okay okay this we have a separate take an account for the amp commission and to merit election he because we heard to know how much to pay him so heaps he gave us some sort of. Invoice but I don't think it was broken down to this detail and so but I don't know if the other just pulled it or whatever because I think it was kind of canaba end of the year and so in a could enforce the x four more detail and this when they figured out. You know the told details associated with the payment but when we get we had we heard documentation to pay. The documentation we had just wasn't broken down to this detail thanks for any dobby no questions okay what about it to you what are you all were there findings here there's a couple ethics findings there's the the the article twelve section five findings those findings are in and go to the prosking attorney because they they have to ballot uhm and so after the committee satisfied with the questions staff would recommend that the report be filed we have some questions go here representative day thank you mr chair uhm you said you're the treasurer for the city is that right okay but you said that you didn't know anything about the seven hundred and seven thousand two hundred ninety two dollars yeah I don't I don't know what that is. If you can give me some details apple I think it I feel like i'm page thirteen in your packet because I think they handed you the whole packet right. It's for the heating and cooling I don't know anything about it. So will okay live in okay yeah I believe this was a. A. Ban i'm not sure if he was a violent firm and or he was a family and his. This. Father grandfather owned a heating and cooling. Business and so. I'm not sure if he started doing a work before he started or whatever but. That the best a situation and so added realize it at a time but I know to tap thank you mr chair. Okay any other questions in issues we do have a conflict into a conflict ordinary. And it should have been dealt with at the conflict orders but i'm not sure about it thought about it thanks for going did you have a question of the understandable on the the payment every year seven early that was documented the situation there this was an ethics issue because uh they did business with a business owned by an employee and there was an an ordinary specifically dealing with this force they you know dordant should state the extent of the business that they'll do with the employees business and so a weed it wouldn't have that authorizing orders and that's why we had this funny it's an ethics finance and then this was one that will go to the pa allum do let me representative over go out here mail thank you mister chair this is for staff is there anything that keeps us from sending this into a report to the prosecuting attorney I know some is required to be set but seems to be a pattern here that maybe everything used to be looking at but prosecuting attorney well some of these funnies would not be criminal at necessarily things that we wouldn't be required like overspinning the budget is not necessarily go to the pa but most the other findings that I read uh all of them accept the over the overexpending in the street fine and. Uhm the the repeat finding on the district court clerk in district court judge there at the end all the other ones that are read are going to the prosecution turn now whether you see the whole reporter not I guess that would just be up to the committee and be the will of the committee to do but but several the findings are going already. I have a motion beware ahead of representative I moved that we send the entire report and the particular to the prosecuting attorney and to sit in also I would like to in in my motion. The part that's dealing with the district judge in the district court part that that go to uh supreme court on judicial ethics they emotions been made motion second all those if they were say a. Thank you and thank you center for that question okay representative we do or also make a motion of file there yet some move that we found the report ok motives in mind the second all those favorite say thank you for reading your day okay uh the next we have backstreet county. And the uh county judging carries circuit clerk were involved to be here I don't see that they are the do they happen to be here okay if not staff would recommend deferring the report okay you need a motion for the fire i'm sorry if there second representative although service area the next report is the tower banks for the year two thousand twenty two twenty one and twenty the mayor and their quarter treasure invited to address repeat findings and we did get a message from the treasure she couldn't be here because of this sick child and I don't think that the mayor has made it either. So staff would recommend deferring the report motion for new second okay although the five sayer all right the next report is the city of calling or on page eighteen for the years two thousand twenty two twenty one and twenty during two thousand and twenty two the treasure paid herself for extra payments totalling two thousand five hundred and eighty six dollars in excess of her appropriate salary the treasure was unable to provide documentation to support the extra payments therefore the validity of these payments could not be determined uh no visits or embarrassed because of there were no repeat findings this planning is going to the prosecuting attorney staff would recommend following the report motion my need motion of refer foul shoot me second other favorite say all right the next report on the list of the city go for two thousand twenty two again we're moving that to the end of the review of a reports so we'll move to page twenty one in the synopsis prevent and will have vamiring counting so the balance remaining in the district court account of eleven thousand nine hundred sixty one dollars is not identified with receipts issued for cases not yet adjudicate is as we require the code the similar finding was in the previous report district court clark tammy mccam is here to answer questions. Thank you for being here thank you for your can you all identify yourself please. I'm tamimac him the chief click at them your in county next may distribute the account judge chris carnegie and distribute thank you all for being here. Yeah. They're serious sir are there could you all give a scalia a breakdown on what's happened here and what we would like to move from yes sir this balance has been in our account for several years it first the auditors didn't care to we had one auditor he's not here anymore but he added it every year and once he left the next daughter caught it in twenty twenty when I took over and in hindsight I probably should have had an auditor come in when I took over to make sure everything was okay but the balance has grown semi was about seven thousand then and I think it's grown each year I have in my office boxes from every year and I have went through it with a fine tooth come when I have time I have a lot of other clurt duties and we're short staff so I do it when I have time and i'm struggled to find this balance but two months ago the aoc told me that i'd take a report every month in its our payout report and it's the first of june it tells you this is all you're going to pay. So i'm assuming that all the tickets are on here everything's getting paid out correctly well they told me I should run that report again on the fifteenth because sometimes email are etraftic tickets get tied up why never knew that nobody ever told me that over these years so i've started doing that and our balance is now seven thousand four hundred and sixty one dollars and twenty eight c I guess there were short staffed but we are going to be able to get this done I can't guarantee we're going to get down to zero cause I don't know what it's going to hold but are why any changes see to have their money and now that we've discovered why there's a problem. We are going back and we're taking the older report and we're running a new one and we're finding all the differences but so thirty fat page report in you have to figure out who got paid like did it go to arkansas state police did it go the public defender you know so we've got to track all that down and pay it out so it's going to take a while but my goal is to have as much as as we can done in the next year because I don't like the fact that we i'm a perfectionist in this is drove me crazy but i'm glad we finally have an answer I think do we have any questions that may need to come up okay the most of our report okay new second representative although if they were say a thank you mail thank you general for being in here thank you sir. Yeah. Yeah. Yeah. Okay on page twenty one we have the the town the taller jerkow their mayor in record treasurer supposed to be here but they couldn't want us had a metal procedure that one had a work situation staff would recommend the firing the report okay had motion made a second although it's overseas okay uhm staffs kept over one report backstreet counting back on page sixteen and. For year two thousand and twenty two they had one report that's going to the proskin one finding on the prosecuting attorney the county dispersed funds told in two hundred and seventy nine thousand dollars in a parent conflict with the architects our constitution article twelve section firm uh two or seventy five thousand dollars is paid to three vendors on behalf of the mountain home saddle club for rodeo renew equipment without a contract for services and four thousand one hundred dollars was to a local grocery store to purchase get certificates are all employees for christmas this fine is going to the proski attorney it's not a repeat phoning staff would recommend following that report the emotion file. Second although they were saying I didn't hear at the time okay so so alright moving on uh two. This. So yes there was I went I said it was deferred because there's no one here but that was my mistake because there was no one about it because the the report was going to the prosecutor you turn it was not a repeat so I cannot got got lost in some of the stuff so I high so we're moving to page twenty two with the city of leola we have we have one repeat is for the years two thousand twenty two in two thousand twenty one we have one repeat finding they did not obtain a uhm the insummit their water and serve report to us now uhm the mayor was invited but we did receive that report recently so staff would recommend filing the report most of our second although the favorite say that all right on page twenty three bigger water works for the years two thousand and sixteen we had one finding we received a response just in the last couple of days staff would recommend following their report most of our second although version the evening shape water department uh for the years two thousand twenty they have one finding there were no printed adjustment journals the adjustments have to be properly approved and so that was the reason for that we haven't received a response of staff would recommend deferring until we get a response although it's favorite air are moving to the next page with this reports with funding through the responses on pages twenty four three thirty there are seventeen reports with responses are staff would recommend following these reports of you have questions we would be happy to try to insure those questions that uh one report of might be of interest is the city of augusta for the year two thousand seventeen the fundings for that. Uh private audit or their beginning on page twenty four but again and staff are recommend following these reports if you don't have questions most found second representative care of all those in favor. K on pages thirty one to thirty three there are thirty three reports with no funding staff would recommend following those reports although it's very very say all right now we're going to go back in cover the city of the the two reports the one deferred report and the end the two thousand twenty two on page three is the finding the reason is that the goal two thousand twenty one in two thousand twenty report was was deferred at the average is finding a couple meetings in the two the funding there's one of the findings in two thousand twenty two this almost the exact replica so on when I not read this when i'm gonna read the one in two thousand twenty two and so that report it begins on the snaps is on page nineteen and so it's too far the first one the city paid two thousand forty seven dollars for son to the to be displayed outside city holder more or last the death of a city employee in conflict with the public purpose doctrine as interpreted by again that I won fourteen accounting procedure from especies of set forth in arkansas code fourteen fifty nine one or one through one nineteen the city was in nine compliance with these codes and other counting procedures is notable of cash receipts and dispersioners journals were not properly maintained or reconciled to bank bank accounts were not properly reconcile receipt books were not properly mean obtained receipt for not always issued in sequence of order checks did not always have to author signatures or issued sequentially but that check numbers or issue in the general phone invoices and supporting documentation were not provided for all dispersements the fixed asset listing was established not include all required information electronic funds transfers were used but no written policies and procedures. Exist to provide internal controls and documentation for audit in accounting purposes giving consideration to the information system best practices approved by the legislature and on committee similar issues were noted in the prior reports dating back to two thousand and seventeen so uh recorded treasure shila mangram smith is here to answer questions on this report staff I think I would like to make just can I make a statement here before she answers this may answer some of your questions that uh you want from her but so this is the two thousand twenty two report as you know google has been invited to the last three meetings and we're we've been looking at their two thousand twenty three records as well to see how they're doing currently and so staff listen with recorder treasurer siega magna smith and an employee from uh sir port software who they've hard to help with their bank reconciliations to that point and they've we look and they see us their record so we could look at them as for mainly we were looking at their bank reconciliations and the receipts in disparse must channels cause that was the ones that the the miserable calling while really sinner around they don't have those right there's a whole the rest of you can't have correct so they've made progress but those reconciliations in those journals are not correct through the end of october two thousand twenty three so that we went up that's as current as we as they had bank reconciliations when we visited with them last week. So uhm we legislate of audit is notifying the committee that gold is in substantial non complaints with the municipal counting law and staff recommends the beginning of the process outlined in arkansas code fourteen fifty nine one seventeen so what that would that means is upon the approval of this committee and recommendation by staff to begin the process in this code the code directs the legislative joint committees and notify the mayor in the city council in writing that their accounting records do not substantially comply with the missive counting or and that's the code from fourteen fifty nine one oh one three one nineteen and so if you guys if this committee approves it the city will have sixty days after the written notification to get their records and complaints before uh having fifty percent of their turnback put it into escrow now the just so you know but the time we get notification of them that sixty day period will be just beyond the february two thousand twenty four meeting and there there are no meetings in march now scheduled meetings in march april or may so this would. In reality they would have more than sixty days to get their records in law so staff will revise that the condition of these records that the request of the city and staff begins to the we begin to plan the two thousand twenty three engagement in february of next year so uhm we're going to be in the middle of it substantial staff will recommend that these two reports before because this is going to be an item on the gender it's going to be if if you approve beginning this process in fourteen fifty nine one seventy we believe uh they're they're going to have some testimony beyond from my smith and then the mayor and the uh city council member will be the next item on the agenda to talk we believe their imposition more than get into complaints and the next remarks but uh they are a point where we believe staring the process is the right right thing to do and so in the end after you hear from this smith uhm we would I guess we would if you want to go for we'll need a vote on the recommendation from staff and a vote on the filing and so that's more to want to say question chairman can you recognize it reflected tell us why we're not meeting in march there's not a well I guess it has to do with the fiscal session april with this there's none of okay well there's not a meeting on the calendar on the legislative joint audit calendar anyway so in is my understanding that there may be a meeting in may but it would be one I guess called the will the chairs but at the moment the counter does not have meetings in march or shares authorized to call a special meeting. It can they call a special meeting in march seat chairman waters but could the cheers of this committee call and made me in march I would think it would be I would think it would be the overall chairs I would think the good chance legal council is watching the stream so I would think we would have a answer that questions shortly in mi- singer walls may know himself so. Yeah. One further question why are we hearing from the city a gold if we can just make this forward and we'll the two thousand twenty two report we completed the two reasons one is the two thousand twenty one and twenty report has been deferred support to the remarks the two thousand twenty two report was completed recently and it is in the normal schedule of being here and there were was a repeat finding on the the noncompliance issue and that's that's why they want mismath was invited to be here. Okay michelle thank you may have been here today could you maybe give us an upgrade of where you guys are with the reporting the referrals that we can hear today near sir well what I became the record georgia twenty seventeen. Our winning in no experience had never been deserved for had been a little training added go to a couple of meetings but don't attempt they don't we have a death of november one time then yes see on sale and here to paternal so and the checks that you were saying that when signed by two people. Hours trying to write a cheque so I can pay be along each check and out was in a her to send it because I don't want it to be late and adjust actually forget to examine it to say i'm a cheap the people call our apologies to a metal and then when happening in a year sir uh csa is an apple is when you put check sometimes check just run out of the animal computer in. Not only that they do have duplicate kid numbers and I call csa a cold sky in our talk to miss gasherton is aware and was selling about duplicate cheeks in she told me and so did must got he said that a when you get a son a man to check c said that they do start duplicating numbers again and as it will water my supposed to take legislators and he said we're just term debt because that's what happened um haven't taken in thing out of there oh then always documents open i'm going to say that and was my parliament because the step because of what we get see say uh it princess own receipts and when I talk to other people from different counters uh at out stacibana bomb clover barely as she was selling me she was like we're machine this the peanut purpose to have an incident then write it on the journal she said that we don't do anything physically but I do call an expert on help and don't give enough help in the person that helped me she's been beesey as well as she's the recorder trader from star city arkansas and whatever I feel like I can't do something that i'm supposed to work out and acts of us we have most of the same she comes over in a lot of time she can't and I understand it when I can't do something I get upset I get nervous account different people called him is miss julie the floor went and I mean ours is on a phase of forensic because I couldn't pay the taxes I couldn't getting. And I kept trying and kept trying and I kill cowen so finally a one of the paper they had them was the recorder change of performing and she get me louding in and now that she's done that I know how to do it but before the deep. Experiment thank you have a question go right now I read this again thank you thank you mister chair after yeah thanks. I guess is a question initially for staff and then I have a couple follow ups so what we're looking at today is the uh twenty two. Correct in the findings associated with twenty two yes the twenty two is new the twenty one twenty has been deferred really cannot I think somewhat by you know waiting on this current report but we have both actually have both reports before I service being okay so with that which on this report which of these issues outlined and there's a a list of bulleted items down and toward the bottom of that report what which one of those are how many of those are repeat from previous reports meaning continual deficiencies uh if if it's in bullprint that means it's repeat okay so all those are um all those european and that's when we get to the point to recommend beginning this process. We've had this is this has been multiple times it hasn't been just wanted to generally it's been it's been more time okay that's helpful because I guess my next if you don't mind give me a little attitude mister chair could have a few questions. May I thank you for being here today and I appreciate you acknowledging the fact that you know perhaps you don't know how to do certain aspects of this job so I appreciate your honesty and in that so i'm i'm just gonna ask what support have. Have you gotten from other officials within the community and helping you mitigate some of these issues and work to address them and then have you raised these concerns with other officials within the city. I guess already I haven't get very much help with the plan is that I that was seen but uhm whatever the added to told me to do a dated I was supposed to transfer money from the street department. From general and back to the street department and bomb general firm bate to repair upon an uh everything that I was told to do. There are new how to do and with the big exit list I got a lot of the information but I don't know where to do we did like the tractor how much it comes and different stuff and I hate ex-permit the bad apartment in the police department to prevare me with the they need that they hang it in our own against something from the street department. Okay so I guess what i'm what i'm asking is you know there's obviously a mayor in their city council that are involved when it comes to city finances and II i'm just curious and I know we'll probably hear from them in a minute but i'm just curious to what level of oversight is been provided from. Members on the council and and the mayor I mean do they do they look at this do you provide them with reports with the documentation clearly see that there's issues with documentation there's issues with that even being correct when it is provided but i'm also asking I guess to you and we'll get the city council I guess probably in a minute not to get a heavy mister share to ask what level of oversight they're providing because of the in the day I would think that they would have to approve budgets and they would have to appropriate funds and they would have to be ordinances voted on so what what can you speak to that is there what what level of oversight are they providing be at the mayor of the city council to you where the city council told me that I could go to training that the money was there with a sentence for me to go but added note the package is right to check and go to a meeting then just say that we're there have an recorded changes meeting and i'm going uh when I did go out was getting paper and was in some paper from them saying when they was going to have a record of changes in an additional in september. And went to bed me and I had planned to go to some to some more since I bound out that I could go to the meetings but adding more take the money and say well i'm gonna want. Because amway model like it and i'm saying politics to the council to the mayor in to the cpa's having. Okay i'm sure i'll have more questions for the city council but i'm happy to to yield to anyone else any other questions representative camera go remain thank you mister chair can you remind me may I mean is your position elected collected okay thank you is there any other questions. Available. Out of the questions we see okay yes they were I guess the both reports the two thousand twenty one and twenty in the two thousand twenty two reports are uh after the well you want to spin before you make any motions here from other members okay are so so we will come lead over into the next item on the gender I guess mr chair that's that's what I think that seems to be the will of the committee well no I think they wanted to vote weight on that vote until they'd heard mr chair if I may II would say before we take any action on anything related to the city of gold that we hear from other members of the city present thank you why I get out of the seat miss jones kennedy and other thing I was so yesterday that there was going to have some better clean up the computer with all the mistakes and things that I made and then think that they should because I don't know how to out would like to stay down to the end of the this year and then after that I am going to reserve a can't do this with the little training that I have paying it well thank you for being here in your workless round. Thank you mission. Yes mayor here today in serious council your environment to the table. The. For you. Yeah. Thank you for being here today could he identify yourself before we got proceed i'm a dubs buyers among city council have been since uh about march this year it may have had a problem i'm named elected mayor. If now thank you for me thank you for your. Him do you want over two weeks as quick well I think they're they're invited to tell about their progress that they're they're making on getting the records in order and then II guess after that question okay young could you let us know of that where you are as far as where we saw your last time in have much for our wish we've made thank thank you mister and and members of the committee and if if I may I won't start out with a little straight in my day he was in politics back in himself he was county judge for a number of years and he told me there were some that are in say a lot of times he said sometimes son you have to go with your head and hand I think the most everybody knows what that means I come with my head in hand day I think we do we we realize the gravity of the situation in and we take responsibility for it and you know a lot of things could be pointed here there in the place with that that does no use it falls back on the other the mayor in the city council uhm. We've got to take responsibility the whole is is just too deep to dig out of without getting some help and I appreciate what uh miss miss miss uh the council and ballot way all of the council is here today plus a member of our finance committee so that that shows you one thing about the the uh support for the for the council we also have see we have AC p firm that we have employed their services to help us get through this so and they're here today uh but the council is united we've been worked together as my fact the council been working. Several days several days all day at the car it at silly hall try to bring things together has been there's been a there's been a lot of conversations um let me bring you up today about where we are we do have AC PA farmer work with their given their given advance through their advisory developed budget now temporary us temporary not a final budget but we we develop budget that we we will are proposed in in december we met with all the department heads please chief of the fires chief this streets of advisor to find out what they're needs are we did develop a record for the retention policy that was something I recp firm are recommended the mayor is working on upgrading our personnel handbook as well as a great job description and an employee contracts were going fixed assets are miss jones is one of our one of our council members are we've heard something about the bank reconciliation it's her job she's uh she's going to take online responsibility to go back and dig in and and see where the see what needs to be uh changed we not take it in actually use but. Ah I think I can speak on behalf of the council that we are going to hire somebody to uh to do what needs to be done to get our finances back in order with that. That's all I have you have questions will be glad ashing questions i'm sure that mayor has some comments as well are there some are there questions from the committee okay go right here when when you say you're going to hire someone you're gonna hire someone to assist miss mere and in performing her duties as treasurer. At this point what we're looking at is hiring somebody to come in and fix the six fix the problem which may not be to assist miss me at as much as it is to go into the system. And and look at look at all the on the the problems that we have are audit and get those problems fixed a little attitude I mean I look at the report and I mean. Does it really look like there is a system I mean won't question that I see in here one the first findings is there was a budget that was adopted. But a budget could not be presented to auditors while they were there. But it was approved but then it was never provided so could you give some inside on there as to what happened they are ours are just a check lias that say you need to approve a budget so we check that off the list III don't I don't know for sure and I know I know the the problem I don't know what the the the dealt that I know that they are there was a budget proved but when it came time from the auditors to uh they wanted a copy of the budget I can't be the budget could not be. Provided. In earning it seems like you said to get your books in order or get your count straight we really don't know if there they may be in order we just don't know so how can the council attend a meeting every month and get a financial report and have any confidence at the county I read the city level. That the record you're looking at. Are are worth the paper the printed all good question and you've been there since march I have yesterday. So more about it well it what in my instance and i'm speaking for me personally when I came in. Ha. There was a budget I had a hard time coming up fine in the budget it was on different counsel members had different pieces of paper that had different but so when I came on I tried to consolidate everything from for myself personally i'm trying to consolidate everything into a budget then I would go to miss smith. And I would say mismath in and basically what we got every month was a was AAA bank statement and I would I would ask mismear that so you know we have this budget and the items in the in your software need to be tagged to an item in the budget. To this point not been able to get there it's it's been frustrating it is it it is frustrating I don't I may not answer your question i'm sorry if I didn't but it is it's been a frustrating experience thank you representative do you have any other questions. Okay senator gilmore thank you miss chair thank you being here answering and the way you have so were you aware of prior to you coming on the council that they were issues is that did you run out of that reason or now actually I was there was nobody in my ward in that position I think somebody might be run and maybe backed out or whatever but there's nobody in my award in that position okay and so the council subsume on the council talk to me but i'd serve previously done the council several years ago and did a short term as myer so I came back on the council in an open position I have not run for office got so they're being certainly made mister chair will allow to as well obviously clearly a lot of issues here that you're aware of and you said you've been on there since march course you serve previous stant and leadership in the community prior to that. So other so I guess i'm just i'm curious about the process of things getting approved from the city council standpoint when again back to the the point from representative baby I mean you didn't even know what you're looking at so what was that process how how could anyone move to a pro anything um a grand it I get it it wasn't provided but how could anything be approved when there was nothing being presented so you get more that. I don't know how to answer there there is it is that the council came comes together once a month they're presented was with information they're present with the uh with a with the bank statement we have legal council it can advise is a advisers this along. And it's just difficult it's it's been it's been difficult yet so that being said I mean wins and when did you in the clearly been on there since you said march so when did you in the council get together was that immediately when you when you became on there because II mean was this ongoing from the council standpoint of trying to figure work through this process or did that start when you became when you got on the council then III think the council has been aware of of of issues you know before before work anymore. It's just I don't think that anybody realize the severity of the issues. Well I would be quite honest that both my mind considering that things are getting approved nobody knows what they're proof in uh to to some some rise that in a probably uh to uh to simplified it simplicity of a term but i'm just trying to figure out I mean how this behavior has gone on and on and what's what's going to be the process to stop it because quite frankly that's what the checks and balances of a mayor of a treasure of a city council uh there to do is to stop this behavior and granted we're here today and you'll have worked through this process I just don't know that I have the confidence going forward that that's going to stop anything considering that it didn't stop it earlier and and I would not I would concur with your hesitation I yield I might have other questions mister chair represent your kid thank you mister chair let me ask this question as the buyers I see you have a cpa firm here I think I was here uh latest my what's been the role of the cpa firm in terms of helping you guys straighten out your situation what role have they played in some of the things they've done basically they're they're not coming into to fix anything there and in that if if you'd like for them to speak they can but my impression is they're not they're not there to fix the problem they're there to advise us on how to fix a problem in they have they have come up with a list of things for us to do fixed asset found the the and go on through the budget process and then I mean that they're given us like ABCD e that we should do. In order to to work through this process in the way is the city at based on what the cpa farm has recommended they've given you guys of listed things you need to do so on that list we are a wheel net where I think we're current we're current on the list you might could go if the chair would permit could we as the least one want from the CPA firm to come up and address that absolutely surfer or mine could you come to the table identify yourself if I can use the same how you guys do it dear and hamilton and a partner in the cpa for him denmark hamilton and socialists were located here in west middle. Recently did agree to plan procedures with gold the goal was to address the items. That mister jones talked about because they were quite a few so we started with the process as this identified the problem developed procedures why sweet developed the procedures then what we do as we circle back around the procedures are developed and there we do a sort of lack of internal audit for we go back a value way to see if they've done what they said they were going to do and then we're going to write a report that can come to you guys to the city and everybody else that they could see what they've done what step they've taken since the report came out. That's what we so if I may ask I know you are not in the position to give us a report is to where the city at google is at this moment but can you give us some sort of estimation is that the progress with the city is made based on the less yes well i'm going to answer two ways the first one answer it is they haven't done much yet but what i've done i've seen is we went meetings all day yesterday with them and the one thing that I do see about the senior gold is they have a passion in the desire to get it right but they just don't know what to do and so what we're here to do is help them learn what to do so for example the bank reconciliation process had never been done properly csa did the bank reconciliation csa they're button push it well I don't want to say blood places but their job is to reconcile the bank account and not go to individual transactions. So on that bank reconciliation there are a ton of transactions that are not clearly identified and that's what they have to do that's what we have to identify to we can address it so that that cash balance is correct in all the funds are correct in one less one last question is due so. How much time do you think it might take before your firm is able to cannot give us at least a good progress report as to what's happening and how is this happening it's a great question all this is going to be within sixty days our goal is to to really degate in a value of the process the first thing I think we got to do is we got to get the bank reconcile correctly and then the second thing I think we have to do is from the expenditure of expenditure process they're expenditure process doesn't exist for example there's not proper approvals of expenses before cutting the check it doesn't get their proper signing it doesn't get the proper approval nor does it get the proper coding because they're not referring to the budget before they write the expenditure so those are some of the things that I think we have to do to work help them get there and I think we can get him there within the time but it's really got to be honest is dependent on deal just as much it is so you think this can be done within sixty days I think that they can be within the term mister jones you substantial compliance then you comply with this sixty days to do i'll be fixed in that after joy yesterday one supplies and and that's what we were talking about how do we get them to substantial compliance. In in a reasonable amount of time and that's what our goal is yes thank you thank you very much representative by the low year question to and and my question is kind of going to be too part first the question is to stay off and in conducting the articles of of city governments our county governments are the auditor to perform and agency level how much time extra time and effort does it take from an old extend point when you enter an entity such as the city of google where the records ran such. I mean disarray shambles how much extra time on that on it does it take for you to perform a discharge the date is they that you've been there in covered about your position. Okay there's I guess there's too many mark phone area that uh it definitely takes more time and that that depends on the entity uhm independs on sometimes it nothing is easier to move through than if they have some things because we just write the finding and in it and move on or that's what we we should be doing and so we knew going to do the twenty two engagement that. We we cut to the chase because we just finished two thousand twenty one and twenty basically I guess you know I got some experience there we knew what we're looking at so i'm not answering your question specifically that depends on the engagement but it always takes more time when the records are are not in good shape no question about. Representative how order for up sir I mean that's more by concerned sitting here is you know many times since i've been in the legislature we've had other items that legislative on it we wanted to refer to legislative article to help offset some cost and intake care of about the other governmental in these and the capacity for you to perform the audits is not there because of of the work you have and to do already you don't have enough staff there's on the powers so my concern is when you say something like this it's easy and when what I understood you say it's more a curtain past you know what the problems are you cut and pasted in and cut straight to the chase so it does it cast to state more money it takes more time in in man hours to perform those are it's because you haven't looked through all type of different documents so my question back to you as a city council member and a mayor in city council. Is to have your records in this state and in this fashion one like I said for your confidence level in the confidence level of the citizens of your town they can have no confidence in the records of their city council when things are in this in in in this nature and this form but the other side is to know seeing in your position that you're creating extra work for the state and cast the state of arkansas extra money to deal with your problems and things that you should be taking care of so i'd like to know your feelings on that and and how you're going to make this top priority because it really haven't heard that I heard her george say you met yesterday and that's that's kind of II guess good to meet the day before you're going to come before legislative on it and have to address some of these issues in public and on the record but I mean I want to hear a real commitment that these things are going to get taken care of i'm not a mere with the creative but i've been in here several times and it can like. Yeah a lot of family your faces uh that a representative from south arkansas we see the same same city in here with the same issues so I want to hear a commitment I think this what this committee would want to hear that these things are going to be addressed because this guy can't do it for you and in the lady here I mean II kind of sympathetic to her that they she's trying and she wants to perform those duties but I need to hear a little bit more from you guys that that you're going to get this done. We did me yesterday for a lately lengthy time that was not the only meeting that we had with cpa for and we've had we've had we've had several before so we didn't we did make yesterday but that's that's not the first one that we. Uhm the only thing I can tell you representative that that we are as a city council we are committed to doing what we need to do is for hiring somebody to come in two get the records. Or they need to be I understand your concern I need and I can't do anything but say i'm I have my head man you know it's it's a mess and and it's and and and i'm i'm part of it's there because I didn't do what I should have done better. Thanks I think it speaks to the commitment of the council and to the city that in for three months now every one of our council members have been here our mayor's been here are quarter treasures been here there being citizens to be here it goes our commitment to try to get this problem straight now thank you. Ok represent your current I am just curious for things to be in such disarray was all this being posted on a book keeping system a computer as system and in order to get this all straight you're going to have to go in there and change every code for every entry for several years is that what it's going to take to make this makes sense and get everything categorized into the correct area so that you can know whether you've been within budget or not I mean is this a is this are they using a computer. Yes march of twenty twenty they have a computer and and of software system ten point software in in the people working it had been trying to know how to code it various entries in which led your gaussian all that sort of stuff well recorded treasures smith test about earlier that she had not been trying okay. Okay okay thank you yes yes or go correct sir I just I just want to say something real quick to address our question I think it's three things that need to happen I think the first thing is we do they do csa is the software that they use and if software's common among unicipalities but the thing I think the first thing to they have to do as they have to reconcile the bank account correctly csa has the account matching in the system to the bank statement but they're hundreds of transactions that have been reconciled that we got it will like my youngest here see it they have to go and identify what those transactions are it was they do there it will sink up all the accounts and it will sink up the revenue to where those financial statements are accurate to took to what you want to see but I think that's the first step and then the second step I think they have to do as they have to figure out on the frontier before they even could a check it goes to this account based on why the budget based on the fine and cnn get it approved before they do anything and I think if they do that it'll take care of a lot of the things that that you have in to deal with right now so those are just a couple of comments from your sir you are correct in you know it looks like before the year was start next year there should be a revenue stream and then there should be a proper budget prepare there are on is for is expenditure throughout the year and two at a minute yesterday I hope they're helping a little bit since you're give more you will speak to this situation I have a motion oh okay representative discussion about the motion I would move that we adopt staff's recommendation that they send the written notice pursuant to ark and so a code fourteen dash fifty nine dash one seventeen. Mr jones can you remind me did you want to go ahead and file this or defer hold it yes staff would recommend following these reports because we're going to be following a with them we're going to begin the twenty three engagement early in twenty four as well and so we'll will be in in cost at communication with the city second part of my motion to file the report as recommended by staff you've heard emotion that your second okay represent as soon as you get more are those in favor of so we have to go i'm sure I can do it but discounts message needed discussion I have learned mr area came and told me the reason why we can't meet march is because of their joint budget for hearing and by rule we can made at the same time but that that the chairs assuming that the written report are the written notice goes out fairly quickly we would have the sixty days to meet in the end of february before joint budget so that's just what I learned and I was passing that on representative here was that in the form of emotion I have already made my motion that was my discussion so continuing to discussion and I appreciate representative dollar for making the motion happy to second it so real quicks from staff standpoint I know we're filing this at what point because I know there's we refer things to the prosecution attorney in the attorney general it what point does that happen for something like this given of the issues you know the the finding that causing the problem won't be referred to the prosecuting attorney because it has to do with conditions records it's not something that's right criminal in the the the report is going because there is a day they had a finding that valid the constitution right but so it's going for that reason. That happens basically the day we have this many I think it's that afternoon or the next probably the next day now must we send the we send notification to the prosecution attorney okay that that's what I was getting out so continuing this um and I think it was brought up by the the the auditor accountant uh down there who who spoke a second ago that. You know there there is a role here for the city council to play and in reconciling all of this and I hope that the council and I appreciate you being here and I appreciate you making the effort to get this stray but II hope that that is very clear to to each of you and understanding that to reconcile this there has to be action from your part other than just meeting. And to get to the point that we've gotten to there was there were many things that happened that apparently were approved by your body. That yaldino you were approving so I think it takes a more watchful eye not to lecture here but to keep us from indian up here in the future because again you know we've spent multiple months here in the the city of gold and so I think there's an owners here to make sure that when you're having a city council meeting in your voting and clearly you've done that that you know what you're voting on i'm sorry. Okay all right well so to continue the point. I just I don't know that I have a level of comfort i'm i'm a made i'm obviously going to vote on this and we're going to move forward we're going to continue down this path I don't know the last have a level of comfort that that the watchful eye is going to be there going forward and mayor I know you you're my congestions this is also to you too because you have a role to play and i'm still talking i'm still talking so i'm going to tell you along with the city council you need to make sure that you're doing your job just like all of us in here have our jobs to do so with that I think it's time to vote that there's no discussion or testimony from the in the table because we're about to vote is that correct mister chair alright question at the end of this economy when we have a report that gives us like the progress before they're at at the end of the sixty days or at the sixty days yes we will when we meet after the sixty days when this can be we will we will come to you and let you know where they stand and then at that point the committee makes a decision whether in our file the treasure to begin putting that money in terms of that's that's that is the decision of this this committee but yes we will notify at the meeting following this I just wanted to make sure I was clear thank you representative day I believe the central water is here with this today I believe that he will he will definitely go along with the the quicker the better hopefully we can do this and more than march something like that there were favorite yes mail it will work at that we will is there any other questions that may need to come up if not the emotion file is girls period all those in favor say a although suppose thank you all right okay thank you now we have uh. The city at the mayor from the city of gaza and the