ALC - Review (Sliq ASR Test)
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- October 7, 2026
Senator Scott Flippo
Unverified
0:00
Without objection, this item will stand
Chair
Unverified
0:03
as approved. Mr. Chairman, the next item on our agenda happened to be our MOFs, and they start in Item D section. Page 1 is the letter from DFA Office of Accounting submitting the items on today's agenda. Then on page 2, you have the first item for North Arkansas College. This is for science building HVAC reconfiguration. When it was originally put in, it was kind of misdesigned. and so now they are reinstalling a second HVAC unit in order to serve the laboratories
with controlled moisture content and negative pressure and reconfiguring the existing system to service the classrooms and offices better. They're revising it to $770,000, and that's for the increased cost in construction and overall cost. They have student tuition and fees for 65% of the funding and proceeds from property sale for 35%. Next, you have some for UA Fayetteville. The first one, the Mullins Library Renovation. They're moving the physical collection of books and instead creating a collaborative
and an interdisciplinary learning space focused on student and faculty engagement and the physical collection is being moved to a remote storage facility. This is a revised amount of $25 million. dollars. They have 34% university reserves and 66% bond proceeds to pay for this. Number three, UA Fayetteville for the Wingate Art and Design District Buildings. The project will create classrooms. This is revised at 55 million dollars. They have university reserves to cover that.
UA Fayetteville Central Lab Animal Facility proposes to expand the current animal housing located in the Engineer Research Center and into a state-of-the-art biomedical and small animal-based research facility. $1,814,143 is their initial estimated cost. They project it to be somewhere over $2.2 million, and they have university reserves for this project. On page four is
UA Fayetteville for the mechanical system replacement for the HVAC system for the Center for Health Professionals. $3,600,000. They estimate the total projected cost to be around $4 million. They have university reserves for this project. Finally, you have UA Fort Smith for a grant writing center project. This will result in a computer lab area collaborative space for tutoring and classrooms, new flooring, lighting, et cetera, $375,800, and they note that they
have a federal grant to fund that project. Those are the methods of finance on today's
Speaker 5
2:58
agenda. All right, members, anybody have any questions on those? All right, seeing none,
Chair
Unverified
3:03
these items will stand as reviewed. Mr. Chairman, the next item, group of items, E, are our discretionary grants. In the first page, these grants come from the Department of Health. They have three on today's agenda. The first one is an amendment to an existing grant, 100% federally funded for Arkansas Partnership for Colorectal Cancer Screening Project.
The second one there is an amendment, again, 100% federally funded to reduce HIV infections in Arkansas. And the third one is to provide administration and direct client services for low-income HIV-positive persons. Again, an amendment five to that grant. It also is 100% federally funded. On page two of this packet are grants for the Department of Human Services. The first one, with their Division of Aging and Behavioral Health, is an amendment
to an existing contract for peers achieving collaborative treatment, the PACT project. Numbers two through nine are all gonna be amendments, and these are all federally funded, to grants to provide programs and services that improve the quality of life for adults with disabilities. Grant number 10 on page 5 of this packet, this one is for Save the Children Foundation. This one is an original grant, $300,000 for high-quality program services to local children
situated in rural communities with high rates of poverty. This one, the funding source is Other. It's noted that that is being funded with rainy day funds. Number 11 is DHS with Arkansas Flight. This is to reduce recidivism rates of juvenile city code offenders by academic assistance and life skill training for youth in Little Rock. It's federally funded. Those are the DHS grants on today's agenda. And finally, we have on page six of this packet, you have grants from Arkansas Energy Environment,
Environmental Quality. These are their e-waste competitive grants. The agency annually solicits applications from entities in Arkansas for grant funds to be utilized in the collection, transportation, or processing of end-of-life electronic waste. This is per Act 1410 of 2001 and Act 970 of 2005. Funding for the program is generated from a percentage of the sale of surplus electronics assets from the state of Arkansas. Each year, Environmental Quality sends out grant applications, and this year they received from five businesses and solid waste districts.
Yearly funding is based on the funds that they received from previous years and any unspent remaining grant award funds. The available cash amount they had this year was a little over $208,000 to disperse. On the recommendation of the reviewing committee, they're requesting to award $192,000 in two categories, collection, transportation, or processing, are local or statewide recycling and demanufacturing. Then on page 8 is where you see the actual grants that they're awarding, the name of the applicant, the project description, the in-kind contribution that the project is being provided by the local entity, and the amount awarded.
It comes to a total of $192,000, and those are the grants on today's agenda. All right, members,
Speaker 5
6:37
are there any questions or comments? All right, seeing none, these items will
Chair
Unverified
6:44
stand as reviewed. Mr. Chairman, the next group of contracts that we have, or the next items, are our contracts that we have on today's agenda. They begin in item F, and you want me to go ahead and do... We have some contracts on today's agenda that are located in several locations.
So if it's all right with the committee, we're going to go ahead and address those first. These are the net contracts for DHS, and these are the non-emergency transportation contracts for their services for DD clients for day treatment and young kids for day treatment services. And what I want to explain to you is that there are three special procurements that are on today's agenda that are replacing existing contracts.
Currently, DHS has three contracts that were done through a critical emergency in December or at the end of the year last year. Two of those contracts are on today's agenda and are being amended to add additional funds to those contracts before they expire at the end of this year. One of those contracts is not being done at all. It's not on the agenda. And then those three contracts are being replaced with new contracts that we have a special procurement for.
So we're going to start with the first one, which is in Section F on page 8, and it's item number 8. So it's at the bottom of the page there with Southeast Trans. This is one of the special procurements that I mentioned. This is new beginning January 1 of this next year. It is currently utilizing, as I said, a one-year emergency contract to continue the NET-like program pursuant to a settlement agreement negotiated by both parties.
Those contracts expire at the end of the year, and DHS needs a new one-year contract to maintain status quo during completion of a rate study that they're doing, and an invitation for bid process. Current contracts were procured by the critical emergency. They end December of 2019, and this special procurement was authorized to prevent disruption in the services. So we have that one on number 8 on page 8.
And then if you'll skip over to page 19, that one was an out of state contract because the provider's mailing address is out of state we have two that are in state that's contracts number 14 and 15 that's with Area Agency on Aging of Southeast Arkansas and Central Arkansas Development so those are the three replacement contracts beginning January 1 then we have contracts that were done
as critical emergency at the end of last year those contracts are not reviewed a critical emergency contract are done and are reported to this committee however so those are going to be found over in the reports on in section g on pages 2 and 3 we have those two contracts that they're operating under now until the end of the year that were done as critical emergency contracts.
However, that first one on page one of item G, page 14, they're needing to add $3,754,694 to that contract for the services that have been done this year. And on the second one, they are amending that contract to add $7.4 million
to that contract, which ends the end of this year. One other thing I want to point out to you, and I apologize, is the first contract on page 14 in item G also needs to be ratified because they have overspent what was originally reviewed or reported to this committee, and that was $547,000.
So that was reported to the committee. These contracts are paid through a system in DHS, the MMIS system. It doesn't go through ACES. ACES would have caught that it had not been reported to this committee prior to them going over that amount. That didn't happen, so they have sent over a letter asking for ratification of the amount that they have already paid on this contract. So on pages 12 and 14, 12 through 14 in your green packet, which is your packet of letters, you have the ratification request for this particular contract.
The first page on page 12 is from Mr. Armstrong. He received information from DHS on Friday. So his letter he typically provides this committee pointing out any issues with a contract is basically being amended to say that he learned of this on Friday and that they spent $2.4 million more than what they had reported of the 547. And then you also have the letters from DHS going into detail about what they had done and why.
So that contract on page 14 needs to be both ratified for the additional amendment being reported and for the expenses that have already been paid. So I think that takes us through one part of net contracts. I do want to explain to the committee that we're also going to see other net contract amendments on today's agenda for the typical, normal, non-emergency transportation services that DHS provides.
But, Mr. Chairman, we wanted to go ahead and try to take care of
Speaker 15
13:20
those. And so, Mark, if you want to come up here, and I see Director Glepsey, if you would like to join him, we're happy to have you here today. I've got a couple folks in the queue here and
Speaker 16
13:40
shall get seated. And then if you all go ahead and introduce yourselves for the record.
Speaker 19
13:48
Thank you Mr. Chairman, Mark White, Chief of Legislative and Intergovernmental Affairs for
Representative Denise Garner
Unverified
13:57
DHS. Cindy Gillespie, Secretary at DHS. Melissa
Speaker 22
14:01
Stone, Division Director for Developmental Disability Services. Okay, so just real briefly, let
Senator Scott Flippo
Unverified
14:09
me start off with this. So, just to make sure members understand, so, and Director Gillespie, you can answer this, Mark, it doesn't matter. So, with the contract that's needing ratification is, as per my understanding, was that y'all paid that out of your MMIS funds and did it not go to ACES.
however these were transportation services that were provided to these day treatment facilities and so the vendor was giving these rides but there's the glitch in how you so I might be leaving all some stuff here so I just want to make sure for the committee's purposes that we're fully understanding of why we're needing ratification
Speaker 21
14:45
here so yes Mr. Chairman I'll give just briefly and the secretary may want to add some additional facts after that yes these are essentially Medicaid claims, and that's why they're paid through the MMI system and not through
ASIS. And what we discovered was that even those payments were being made through MMI S, we did not have internal controls in place to catch when we exceeded that contract value. And so I do want to be very clear that there are not any overpayments in terms of a vendor receiving more than they should have. These are claims that from every indication we have were filed in good faith by the vendor for services that they actually provided it's simply that we should have come back to amend the contract to increase the contract value and we didn't do that and i because and you
Senator Scott Flippo
Unverified
15:31
know the reason i start off with this is because that was my initial you know thought when i heard about this and this came to my attention is that you know when you say over overpaid was we were paying you know a vendor for services they did not provide so that was not the
case and i want to make sure that was clear for this committee all right so saying that we're going to start off with representative wardlaw i
Representative Jeff Wardlaw
Unverified
15:53
just wanted i didn't see this in the agenda and didn't have time to prepare a letter like i have in the past but i'll be holding out on this vote for membership of the board of the area agency just letting you know okay thank you representative
Speaker 26
16:05
wardlaw all right now we got go to representative dotson representative you are recognized for a
Chair
Unverified
16:13
thank you mr. chair I guess I guess the the question comes down to is I mean I get if it was just a little bit but I forget what the exact amount is over two million dollars two and a half two and a half million dollars you must have a lot of excess funds in your account if you can have a half million dollar
Speaker 39
16:37
accounting error no we don't have a lot of excess money in the account this is as he said a situation where we had a hybrid operation going on these contracts are hybrid it's the way we're referring to them internally is is hybrid contracts normally Medicaid is a claim payment made by a provider provider sends in the claim, and it goes into the MMIS system, and the system pays it.
There are, as you all know, on Medicaid then no limits. We trend, we keep up, but because it is the way Medicaid is structured as an entitlement, we do not have a limit on those payments. So it is a, the MMIS is set up to receive claims, pay claims, and we keep up with them, And we check for fraud and we do a lot of activity around it. But there is no cap, no contractual cap on what you pay in Medicaid.
Then we have this type of a contract where we have actually contracted for a Medicaid service. So there is the legislative authority that sits there. But the payment is made through MMIS. And so, in this case, because it was this hybrid, we should have caught this. We should have had controls in place for this hybrid.
So I do not want to, in any way, leave the impression that we did what we should have done because there was legislative authority that we should not have exceeded as we were going through this. We did not have in place something that recognized the difference in this type of a contract and kept up with whether or not those Medicaid payments going out were actually exceeding the legislative authority. So that's where this one, that's where we had the mistake in this one.
As soon as we found out, we stopped payments to, around this and we have gone back and And have put in place procedures to actually look at the legislative authority at several levels before a payment is made now around one of these and immediately moved to bring this forward for ratification. And we have several internal controls we're putting in place to ensure that for this type of a contract this doesn't happen in the future as well as looking at some system changes
that would allow us with MMIS to be able in this unique hybrid situation to be flagged when the legislative authority has been reached. So it's due to the that nature of this contract. Are you
Speaker 42
19:38
putting those controls in place across your entire department? The controls
Speaker 39
19:42
are only needed around these hybrid contracts because the controls exist as she as she said around ASIS. So with other contracts they're through ACES and so ACES stops the payment when you hit
legislative authority you cannot make them it's this group of hybrid contracts and so we have this one that we are seeking ratification today and also as she mentioned we're seeking amendments to the other DTT day treatment transportation contracts to get us through the rest of this year so they remain within legislative authority and we have a handful of others that are in this hybrid structure and we are doing an audit of those we put some temporary
controls in place we're doing an audit of those and we have in fact asked the inspector general to have her office of internal audit come in as a as a third set of eyes to actually review those controls and make sure that what we're putting in place works for those hybrid contracts
Chair
Unverified
20:49
so are these going forward you don't expect to have this type of a situation ever happen again
Speaker 39
20:57
I want to caveat that with we are conducting an audit of the others right now all right
so I don't want to tell you I don't want to presuppose what that will find but yes I mean our goal is to have controls in place both manually and then in the system so that we do not have a recurrence of this in the future and as I said we're looking at it and we'll also take whatever suggestions internal sounds to me and you can
Senator Scott Flippo
Unverified
21:27
correct me if I'm wrong on this that's that y'all are working currently working on putting some some some measures into place to
prevent you know this from happening but you're not all the
Speaker 39
21:42
way there is that a a correct interpretation we have put measures in place that keep it from happening right now but they're manual mm-hmm so we hope to also be able to alter the software system as well and not so
Speaker 56
21:57
we relying on people when you wouldn't you when you do that if you would
Senator Scott Flippo
Unverified
22:02
send you know send those those steps that you've taken to staff so we can get that out to committee members
yes sir be happy to and to make sure that obviously it'll be noticeable to us if something comes up for ratification that there was a reason you know there's a reason understand things like this are going to happen so you know as you all develop these steps and these these these procedures that are going to be born software related if you can take those and get those back to staff including the the personnel steps you've taken as well would be appreciated and then staff can get that out to members so make sure that we're all aware of the
changes that have taken place to make sure that we're safeguarding against things like this happening moving
Speaker 59
22:43
forward are you good representative Dawson or do you have another I got a few more questions
Speaker 60
22:51
just a final question if I may you're recognized for a final question I'm assuming this two and a half
Speaker 42
22:57
million dollars is in your budget or where's the money coming from to pay for it. Yes, sir. It's in the
Chair
Unverified
23:11
budget. Okay. Thank you. All right. Senator Rice, you were recognized
Senator Terry Rice
Unverified
23:14
for a question, sir. Thank you, Mr. Chair. I've complimented staff
previously multiple times on how clear she makes things, but the volume of what I just heard is not clear to me. is everything
we're talking about net contracts everything
Speaker 21
23:38
this is this is the net like contracts that we put in place at the end of last year to provide transportation specifically for
clients who are in early intervention day treatment and adult development day treatment are these contracts
Senator Terry Rice
Unverified
23:53
bid on these were not bid on
Speaker 21
23:56
at the time there was a court case that was involved and in response to that court ruling we had to move very quickly to make other arrangements we're talking about what we did in there last december yes sir
Senator Terry Rice
Unverified
24:12
okay if you had you waived bidding at the end previously they were bid on correct i'm not exactly sure what
Speaker 21
24:21
you mean we what we decided to do is that we we went with the net
brokers and of course now that had been competitively bid for those net brokers there There was a procurement process last year, and so those brokers were chosen through that procurement process. And so essentially we piggybacked that with this, which is a very similar service, but
Senator Terry Rice
Unverified
24:44
for these folks specifically. Let me interrupt you. Here's my question. If we're waiving the bid process, but on contracts we do bid, and we award those at times, and
we come back and subsidize is the term I used a year ago.
What have we done? and that's to me is that not what we're doing today we're subsidizing what we missed previously i
Speaker 21
25:26
don't know if i would say subsidizing i mean the the intent at the beginning of the year was to provide these services through this this vehicle for this
year until we were able to develop a more comprehensive solution services bid
Senator Terry Rice
Unverified
25:40
or were services procured at a per service rate open-ended or were they can you can you clarify for me here's my deal I said it a year ago rant and raved a little bit about I want a fair process I want people that come into this state or that
are in this state to know that state government's going to give them a fair shot they get it fine they don't fine tell me how the amount of money extra money we're talking about here is fair in the process can you explain that to me if not any and if not we may just need to get together between now and the rest of the week i'm down here the rest of the week it may take all week from what is muddled up right now.
Speaker 79
26:37
Sandra Rice and Melissa Stone. So historically this population has been
Speaker 22
26:43
housed within the net contract and as you probably remember we ran some policy to pull them out of the net contract at the end of last year and then I was sued over it and we entered into a settlement agreement so these contracts are with the three net brokers in the exact same regions because we thought it would
avoid a lot of confusion so you don't have to call a different net provider for your doctor's visit or your insulin than you would to go to your day treatment center so you still call Southeast Trans or AAA or CADC depending on your area so you're always utilizing the same vendor so it's with those three providers the way the contracts are set up is on a per person and then an additional mileage rate we committed to doing a full-blown rate study with milliman our contracted actuary we've been working on that
this past year we have we're very close to having draft rates and when we do get those rates we'll bringing in the providers and we'll be putting out a competitive bid process when so yeah this year so I'm asking for for 2020 so I'm that's why I'm asking for one more year I'm very hopeful that we can do that we will not take us a year but we are asking for one year on these contracts what you're what I'm
Senator Terry Rice
Unverified
28:16
confused about is when you tell me there was not competitive bidding my understanding
there was originally competitive bidding I'm not saying what you did in the end am I wrong there
Speaker 22
28:33
was competitive bidding on the net contracts and the three I guess winners are the same people I mean we need to
Senator Terry Rice
Unverified
28:39
get together because you're mushing all this together and and there was competitive bidding at one
time okay I need some understanding on that mr.
chair so you know we can either do it here and probably
it's gonna be best if if I dedicate some time and we get together on this before Friday hang on Hold
Speaker 88
29:17
on a second, members. You're asking about the
Speaker 92
29:19
original bidding was done on the original net contracts, which
were on the agenda also for amendments today. Hey, Melissa, what's the
Senator Scott Flippo
Unverified
29:25
breakdown for, you know, per rider and then mileage? Do you have that breakdown on what that is? Anybody just give me the ballpark? Senator, I want to
Speaker 22
29:37
pull that number for you, but my recollection is it's $7 per person, and then there's a... Per ride. Per ride. Okay. And then there's a mileage fee
Speaker 79
29:48
that I believe is $1.50 per mile, but I would like to check those numbers.
Senator Scott Flippo
Unverified
29:53
Okay. Why is it $1? That's pretty... I mean, I know they might be transporting somebody in a wheelchair or special needs, but $1.50. um so that seven dollars doesn't matter if they're going two miles or 28 miles round trip that seven dollars is set correct okay so it's that dollar 50. is that in comparison is that like kind of like an average of what the
Speaker 96
30:18
states that we're touching are doing and other states are doing with their net contracts and transportation if we could clarify just to
Speaker 39
30:27
Make sure we all know what we're talking. What she is discussing are not the net contracts. Okay, I'm sorry. All right, these are the day treatment contracts. Yeah, the day treatment. Because net we actually do on a capitated rate. My bad, I should have. Yeah, but we are using the net brokers because of the court action last December. So for these day treatment, right? For this temporary period for day treatment, which, as she said, we do pay on a mileage basis.
These types of services are not necessarily offered in other states, so there aren't a lot of comparisons. Comparisons. Okay. Okay. Thank
Speaker 101
31:07
you. Senator Rice, you proceed, sir. I would say go ahead with
Senator Terry Rice
Unverified
31:17
your questions. I'll have a before review. We've got a couple more
Speaker 104
31:22
questions in here. All right. representative
Chair
Unverified
31:25
gene you were recognized for a question sir thank
Representative Lane Jean
Unverified
31:29
you mr chairman i'm assuming
i didn't see it anywhere this is medicaid is this the traditional 70 30 so the state's on for 30 of it fed 70 okay thank you I'm sorry, what was the, did
Speaker 59
31:52
you get an answer, Representative Gene, I'm sorry. Okay, okay, great, I apologize for that awkward delay.
Chair
Unverified
32:02
All right, Senator Ballinger, you were recognized for a question, sir. Oh, Senator Stubblefield, my apologies. Is your microphone Hang on.
Senator Bob Ballinger
Unverified
32:22
Hold on one second. I don't know if your microphone is Got to hit
Speaker 47
32:29
that green button, sir. Thank you. Secretary Gillespie, there's been a number of
incidents that's happened in the last few years. I know I sat in on one with legislative council where DHS has either
misplaced or lost millions of dollars. Do you have a group of people at DHS whose sole responsibility is to make sure that these internal, and by the way, those incidents were all blamed on internal controls, the lack of internal controls. Do you have a group of people within DHS that sole responsibility is to make sure
that these internal controls are in place and that they're working properly.
Speaker 39
33:12
We did last year launch an office of internal controls because we did not have one. So we have put that office in place and that office is working to, at this stage, is working to address any issues and findings that come out. They work daily with legislative audit as well as with any audits that are performed by any of our federal partners that come in or
anywhere else. So they're working their way through all of those, making sure we have the proper controls in place. We've also brought in contract help to review our activities and we have that underway with the idea of continuing to strengthen those controls. So it is for us a work in progress to go through this agency and get all of those controls in place
Speaker 47
34:08
and monitored. Discounting the contract workers, how many employees at DHS work
just on this one project of making sure these internal controls are working? I
Speaker 39
34:22
will have to get you that number. I wouldn't want to guess,
Speaker 101
34:31
sir. Thank you, Mr. Chairman. All right, thank you. All right,
Chair
Unverified
34:37
members. Is there any more questions, Senator Rice? All right, Senator, you are recognized. Thank you, and Mr. Chair,
Senator Terry Rice
Unverified
34:45
I would just ask that we hold all of these net contracts until Friday when full council meets. In the meantime, I would ask that DHS get with me, and if any other legislators would like some clarity on this and the way the spending is, I would welcome that. Okay.
Senator Scott Flippo
Unverified
35:12
All right, members. Y'all have heard the motion.
Any comments? All right, without objection. We're going to hold this off until Friday. Mark, Director Glepsey, if y'all can get with senator rice and hopefully you know this might be a better conversation because there's going to be very a lot of details and specifics here so if you can uh get with him between now and then you know and walk through these things uh hopefully we'll be in a position to move forward on friday certainly we will do so all right thank y'all very
Chair
Unverified
35:50
much thank you mr chairman uh we're ready to begin uh item f uh page one on the first page
there is the letter from Office of State Procurement Director Armstrong, and in this he notes that there are three contracts that they submitted for review today that do not appear to have been properly solicited or being presented to ALC for review. The first one, and two of these are for Department of Community Corrections or seeking ratification on contracts, and we'll deal with those when we get to those. The third one is one that was being
sent over from the Arkansas Department of Environmental Quality. This particular contract was done as an emergency, and what was submitted was not complete. We've been talking with them about this, and that one is being pulled. Documents were incomplete, and when they're completed, it will be presented on our next agenda so we just will be dealing with two contracts that Mr. Armstrong has pointed out now and the others as he noted appear to be lawfully procured
contracts so beginning with the construction related on page two of the packet the first one is for environmental quality department this is a contract that they have with environmental works to provide design professional services related to underground storage tanks and petroleum storage tanks. Second one is the Department of Parks and Tourism. This is a new contract for design services for the production of plans for the new visitor center to be located at Pinnacle Mountain State Park.
Then you have UA Fayetteville. This is an original contract for replacement of HVAC system in the Health Professions Building. Number four, UA Fayetteville, this is an amendment to the architect contract for completion of Kemple Hall renovation. Number five on the next page, UA Fayetteville, this is an amendment for adjusting their architect's fee for the Wingate Arts and Design Center. And then number six is to adjust the architect's fee
on the Mullins Library renovation projects. We looked at those same projects as being revised MOFs on today's agenda. Number seven is with Wittenberg for UA Fayetteville, and this is for completion of B-Wing renovation and other improvements for Pompfrit Hall. And then on page four, you have UAMS. This is an amendment to an existing architectural services contract for new interior occupational therapy space.
Number nine, University of Central Arkansas, this is a design services amendment for their Carmichael and State Halls. So those are the construction-related contracts on today's agenda. All right, members, are there any questions, comments?
Chair
Unverified
38:49
Representative Jean in the nick of time. You are recognized, sir. Just a question
Representative Lane Jean
Unverified
38:55
on the ones on two, the Parks and Tourism, it says. Is that page two? yes page two and I may have missed this
it just says funding other 100% what's the funding there for some reason our computer has
Chair
Unverified
39:12
stopped it deletes part of it it's amendment 75 for parks and tourism where they get part of their funding
Speaker 5
39:27
thank you alright members not seeing any further questions or comments these items will
Chair
Unverified
39:32
stand as reviewed. Mr. Chairman, our next group of contracts are intergovernmental. These are contracts between agencies that are procured using intergovernmental procurement method.
On page five, we start with the correction department. This is original contract for prison housing agreement between Department of Corrections and Drew and Bradley counties for a little over $8 million. You'll note that's $8 million a year. The total projected, a little over 163 million dollars this particular project has been given statutory authority to contract or this project to last 20 years so that's the that amount over the next 20 years number two
DHS Independence County this is for the Arkansas juvenile detention facility in Independence counting for program and coordination of that. Then you have UALR with ASU Jonesboro. You also have numbers three through six are all going to be UALR with ASU, with Arkansas Tech, Henderson, and SAU, and these are all going to be for entrepreneurial and small business services
to those different areas. Workforce services with UA Fayetteville for evaluation, sample workforce, Innovation and Opportunity Act Title I or Title III participants for their three local workforce development areas. Those are the intergovernmental contracts on today's agenda. All
Speaker 5
41:06
explanation. Are there any questions or comments? Seeing none, these items will stand as reviewed. Mr.
Chair
Unverified
41:13
Chairman, the next group are out-of-state contracts, beginning on
page seven. The first one is community correction with prisoner transport services. This is one of the contracts that Mr. Armstrong pointed out in his letter. So in your green packet of letters, page one, this contract is asking for ratification. This request is for out-of-state prisoner transport services. In April, prisoner transport services contract expired. Bid and production. Procurement was delayed. A new contract with a new vendor will begin January 1,
2020. During the interim period, Arkansas Department of Corrections continued receiving services without an approved contract, community correction. So they are wanting to ratify this contract in relation to that letter. Number two, this will be the replacement contract to begin January 1 2020 for this service it is with a new vendor but it is for inmate transports transport services number three DFA building authority this is for
security guard services and this is an amendment just to add additional funding to this contract for the increase in minimum wage number four building authority for security guard services for six of their locations. Number five, building authority for janitorial services at the Fort Smith facility. Number six is the Department of Education for administering assessment testing to students in K through two. Number seven is education
department. This one is a sole source contract on pages two and through four in your green packet are the justification letters for this contract. This is sole source justification granted for two years by OSP for $61,500 each year. So what we're looking at is for a two-year contract, the amount each for the vouchers to be distributed to participants in the Arkansas Professional Pathway to Educator Licensure Program
in lieu of those individuals making personal payments. only company who provides this service that was the justification for that sole source number eight is southeast trans of this one is the special procurement that we took care of that senator rice is holding number nine this contract is being pulled and will be on the agenda in january dhs is pulling that contract number 10 dhs with 3m this is to continue
online fingerprint elements for criminal background checks for foster parents, adoptive parents, and volunteers. Number 11 is for a comprehensive dental managed care program for Arkansas Medicaid dental benefits. Number 12, this is a contract with Southeast Trans. This is an amendment to an existing contract for NET services. This is not one of the ones that we talked about previously with DHS for their net light, for the DD services, and for those services. So this one
is for the regular non-emergency transportation. Number 13, rite of passage. This is an amendment for operation and management of the Arkansas Juvenile Assessment and Treatment Center. Number 14, Youth Opportunity Investments. This is for online, on-site, excuse me, medical services for the Division of Youth Services for their residential treatment facilities. Number 15, Information Systems.
This was with computer aid. This is for identity management and single sign-on access management. Those are computer services provided by Computer Ag. UA Fayetteville, this is a new contract for cybersecurity assessment with a report to be issued on the cybersecurity framework. UA Fayetteville for investment advisory services. That's an amendment on that contract. Number 18, an amendment to an existing contract for Quest to perform testing of vitamin D for a study they're doing.
UAPB, an original contract for ticketing system and access control solutions to help generate revenue, increase online sales, and fan student engagement and improve operation efficiency and data. UCA on page 13 has a couple of contracts. The first one is for an instructor for the programming language for the Arkansas Coding Academy, and then they also have one for library management system.
Veterans Affairs has a contract, an original contract there for $800,000. This one is done as a special procurement. There's a letter on pages 9 and 10 in your green packet that explains that they're requesting a special procurement to provide LPNs to the North Little Rock Veterans Home. Currently, they report that it is understaffed by nine LPNs, and the current contracts that they have in place have not been successful in finding local LPNs to fill those hours.
This is a national medical services group that has agreed to provide travel LPNs. OSP has recommended a one-year contract authorized by them number 23 workforce services another contract with computer aid for augmentated staff positions for their IT team lead and those are the out-of-state contracts on today's agenda all
Senator Terry Rice
Unverified
47:28
right Senator Rice you recognized for
a question tell me is
number 12 you're saying is not included in what we held through to friday no sir i would request number unless they don't come up and talk about that now we can do that or request it be held with the other ones and we'll discuss that and my reason for that is is if this is an increase uh i want some uh i want to know some previous uh figures and what what we're increasing so
just if they want to be thinking about that we can discuss that too whatever you want to do mr chair
Senator Scott Flippo
Unverified
48:12
okay so mark we can either address this now if you want to hit this offline uh when
we meet okay that preferable okay okay then you're fine so what was that number again Kathy well number 12 so we're just gonna go ahead and hold that where the others mark you don't come up so we can get to this so we're just gonna go ahead and hold that senator rice with the others and then we will meet offline after we finish up here all right
Speaker 124
48:41
senator rice uh while we're on it you want me to mention to you that there
Chair
Unverified
48:53
are two more additional net contracts in state that we haven't gone over that are the same as this providing amendments that's number 16 and number 18
Senator Terry Rice
Unverified
49:02
uh yes i had seen those and i mentioned it Chair, my request is, again, this is just a Friday that we just want to hold those and we have discussions.
I've had other legislators want to sit in so that I can give all those chance. So we will hold
Speaker 136
49:27
16 and 18. Yeah, we're just going to hold them all. All right. Thank you, Senator. Thank you, Senator.
Senator Scott Flippo
Unverified
49:35
all right members are there any other questions comments see none with the exceptions of item number 12 and the upcoming number 16 and 18 these items will stand as reviewed thank you
Chair
Unverified
49:47
mr. chairman we've made it to our in-state contracts on page 14 in our agenda the first one is community correction. This is for transitional housing, comprehensive community-based treatment services. Number two is community correction with wings to recover. This is also a contract that Mr. Armstrong pointed out on his letter that needed to be ratified by this committee. The letter that goes along with it is on page 11. This is for community correction for $103,000,
$13,275. In May, a procurement was issued on an ACES outlying agreement for residential reentry housing, and the contract was not sent to OSP or reported to ALC. It was an oversight discovered during transformation, so they are needing to report this. The one thing I talked with them about, and I want to point out to the committee today, is in entering this into the portal, they entered the wrong amount. The original amount, the original contract was $50,000, which would
be under the threshold for review by this committee. Therefore, but it should have been reported to this committee. That was one of the problems. And then they're adding the amount that will $222,000, which will cover the amount that they've already paid to date, which is the 103,275, which is what we're ratifying, this payment and this contract that didn't get reported properly. So, wanna bring your attention to that.
Number three is DFA Building Authority. This is for wage increase, for minimum wage, just that increase beginning January 1 for janitorial services for the Justice Building. Number four is the same type of thing for DF&A Building Authority for janitorial services for the multi-agency complex here in Little Rock. Number five is janitorial services for capital on East Capitol.
Again, we're just talking about the wage increase beginning January 1, minimum wage. They also have contract number six for janitorial services. Number seven is for the wage increase for janitorial services for the crime lab and natural resources complex. And number eight, minimum wage increase for their cleaning services. Number nine is for the education department. This is an increase in minimum wage effect January 1 janitorial services.
Number 10, Education School for the Blind. They are asking for an increase in their amendment to contract for security guard services to cover minimum wage increase. Number 11, Education School for the Deaf. This is for their increase for security guard services contracts. Number 12, Environmental Quality Department for their cleaning services for their headquarters. Again, we're still talking about the increase in minimum wage to cover those.
Number 13 is DHS on page 19 in your packet. This is for pharmacy services for the Division of Youth Services clients. Number 14 and 15 were part of our net contracts that we've held. number 16 and number 18 will also be number 17 on page 20 is for DHS for service center beneficiary relationship a relations contract with Arkansas Foundation for Medical Care
number 19 is with dental Delta Dental this is for comprehensive dental managed care program Number 20 is Information Systems with Windstream for continued transition from Centrex to a replacement service. Number 21 is Insurance Department for Workers' Compensation Managed Care. Number 22, Natural Resources. This is a project to develop and support risk map.
Public Defender Commission has a couple for amendments for indigent parent council services. Number 25, UA Fayetteville Pest Control Services. Number 26 is for UAPB for their solid waste disposal services. Number 27 is workforce services for their janitorial services. And that completes the in-state contracts on today's agenda.
Senator Scott Flippo
Unverified
54:47
All right, members. You've heard an
Speaker 5
54:50
explanation of these contracts. Are there any questions or comments? All right,
Chair
Unverified
54:58
seeing none, these items will stand as reviewed. Mr. Chairman, the next thing that we have on our agenda is reports. The first group of reports beginning G1 are what we would consider our previously reviewed services contracts that are being renewed with no material change.
so that's g1 g2 beginning on page 14 are the critical emergency procurements that are being reported to us by osp we've dealt with the first two numbers three and four are actually amendments that are adding time only i believe and these were for the nursing homes facilities that were taken into receivership. Then the third group of reports have to do with executed contracts
between the threshold range of $25,000 to $50,000. There were no emergency purchases reported, but you also have DHS's non-emergency transportation contracts report that is your G5 and G6 is the report from DHS on the Optum contract, the DHS assessments. And I believe that's all the items on today's agenda.
Senator Scott Flippo
Unverified
56:27
All right. The members, are there any questions, any comments? All right. So these don't even
Chair
Unverified
56:33
get reviewed. These are just reported, right, Kathy? Yes, sir. Yeah, okay. All right. Is that it? That's it? All right. Seeing no further items on the agenda, we are adjourned. I want to wish everybody a Merry Christmas and a very healthy and happy prosperous new year.
Agenda
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Documents
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Speakers
Senator Scott Flippo
Unverified
Chair
Unverified
Speaker 5
Speaker 15
Speaker 16
Speaker 19
Representative Denise Garner
Unverified
Speaker 22
Speaker 21
Representative Jeff Wardlaw
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Speaker 39
Speaker 42
Speaker 56
Speaker 59
Speaker 60
Senator Terry Rice
Unverified
Speaker 79
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Speaker 101
Speaker 104
Representative Lane Jean
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Senator Bob Ballinger
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Speaker 136