ALC-Occupational Licensing Review Subcommittee
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0:00
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Representative Richard Womack
Unverified
8:30
Thank you. order I'd like to thank everybody for being here this is a this is a new
process that where we are working through and the staff has worked tremendously hard leading up to this to get us something to work with that all the entities that will be reporting will will have a uniform way to use and bring that information to us uh the next order business i'd like to take a look at is is item c on the agenda uh mr pruss uh you recognize this is the he'll be uh explaining to us the uh new system
that all the entities that are going to report bring the the system that they bring their information to this committee through uh he's going to be explaining the the system that
Robert Press
Unverified
9:52
they've set up for us you recognize thank you mr chair committee um my name is robert press i'm
Speaker 8
9:58
an applications programmer with the bureau and so today we will demonstrate the portal that the agencies will use to submit their data for occupational authorization all the occupational entities have been assigned logins with usernames and passwords and they will
be provided a link to this portal and their credentials once this is approved for today's demonstration we will log in as the motor vehicle commission just to see what that looks like when they log in this is the act 600 report screen it has the instructions at the top which contains a link to the act 600 that authorized the committee and the data collection as well as the entity contact information this is the primary contact person for the agency and this is the person
and Maddie will be talking to to can you
Senator Missy Irvin
Unverified
10:48
pull your I'm sorry pull your mic up right to your mouth there you go so we can hear you loud and clear even
Speaker 8
10:56
closer okay thank you and then below is the list of occupational authorizations that we have preloaded based upon the 2017 department of workforce services report in addition to some items that have been collected by committee staff through outreach to individual agencies regarding what might have been new or deleted since then.
On the navigation, if we continue, the next item is the subcommittee rules. It's a PDF of the rules you passed last meeting. That's for reference for the agency just to see that they can see the process that they're going to be required to follow. And then a contact page with the committee staff's contact information and the bureau's contact information should they have any questions. So the meat of the subject is the occupational authorizations if they have something new that we do not have pre listed for them they can obviously add a new one it'll be the
same information that's collected in the edit screen for one that's already listed so we'll look at an edit to see the details of one at the top is the general information regarding the authorization the first item is the section or division of the entity since these are not necessarily at the cabinet level but actually at the agency or entity level if they have things like the plant board has seed divisions and warehouse divisions that they can actually put that in there if they want to group their authorizations by those
subdivisions within their agency the next is the name of the actual occupational authorization or the licensure the next item is the authorization type and that can be a certification a licensure a permit or registration and they will select the one that's appropriate for that one the next is the scope of practice description this just just describes what the licensure is and what the occupation does the next is the statement regarding the required state or federal law that authorizes them to
issue the licensure this will usually contain a code citation either in state or federal code or description describing how they are authorized to issue the licensure the next item is the number of individuals that are regulated by the authorization usually the number of licensures or the certificates and that will be the general information then we come down to the next three sections contains the fees and other documents that need to be collected with the authorization a fee can be anything like a one-time fee for
for exams. It can be the actual renewal. There are a variety of things like notary public licenses and things like that. So they would hit add and type in the fee description. So we can do exam online. They would select the fee type because they're either a fee or a penalty. Most of them will be fees but some do have penalties. The penalty would be something like a late charge or a late renewal fee and then we type in the amount and the
frequency and the frequency can vary from a one-time fee to all the way up to ten years the notary public is a ten-year license so that will describe how often the fees is applied to the licensee so for an exam it's typically a once that gets entered into the system they can delete anything and edit it as they go along this will be important as we pass the six-year cycle so they can this information will be in their portal and they can as things change they can come and change it in their system next section is the related administrative
rules this is where they will upload the appropriate administrative rules that apply to the authorization they can give it a title and they would select a file from their local computer and then add the document and then that will be added to our system if they want to see what was uploaded they can click the link and it will show a obviously a test document but they will show the file that they uploaded and they can edit it if they need to replace the document
associated with that or they can change the description that they've given us they can also delete it and this in a similar manner they can do the evidence documents and this is the items that were specifically referenced in the rules under 3D1F if we look at that there are nine items starting here and so they would select the category that falls in one of those not actually ten
items because one has two parts they would select which one that is appropriate again select a file from their local computer and upload it and likewise they can view that document as well and then once they're done they can hit update occupational authorization actually need to add their information up here and it obviously will not let them continue if they have not provided everything so once they have added it the information will be shown at the
front page the certain types will fill in the fees these are flags to show that they actually have added fees rules or evidence and the last column is the hearing date so once the committee staff has assigned that specific authorization to a hearing it shows the date of that hearing once it's assigned to a hearing it can no longer be deleted that's to ensure that we don't lose that information because the committee is expecting to see it and then once the 15-day period of the month prior has passed they will not be able to edit
the authorization because committee staff will be preparing documents for the next hearing committee staff can't override that for them should an entity need to get back in and edit something before the hearing um committee staff can can open that specific one up for them and then it'll close and then once the hearing is completed the edit function will reopen for them the morning of the next day after the hearing and so once they've completed all their authorizations they can click the submit
report button and that will let committee staff know that they are complete with the report and ready for the
Representative Richard Womack
Unverified
17:25
hearing and that is thank you mr press um there obviously there's been
a ton of work going to that and i think they've done a great job and i appreciate it are there any questions by committee around this report it needs to be noted that if anybody noticed anything that needs that you feel needs to be changed added deleted today it probably needs to happen today
make that make that public so that staff can get the changes made and every entity will be using the same kind of uniform form anybody have any senator garner you're recognized thank you mr
Senator Trent Garner
Unverified
18:09
chair have there hasn't been any kind of rollout anybody using it yet to see if how practical is i mean how's how has anything been done on that any kind of of testing done to it before it's released or anything?
Speaker 24
18:20
Marty Garrity with the Bureau of Legislative Research Center. We have not rolled this out. We needed approval by this entity before we rolled it out. We have sent out emails to all the agencies letting them know that this was coming, that this presentation was going to be made today, you know, explaining the portal, showing the portal to all the agency liaisons so that they're aware that this is happening. that's what I assumed I
Senator Trent Garner
Unverified
18:46
just wondered if y'all did some kind of internal testing or if we do
approve it what the rollout will look like I guess
Speaker 24
18:54
is a better way to frame my question we have done internal testing on this and based on the emails that Maddie has sent out hopefully the agencies are aware today the committee will set the schedule for the following year of when agencies are going to be expected to present their information and so again they were aware that this was going to be happening today. So we have follow-up emails to all the agencies once it's approved today, the schedule.
We'll be sending them out information on when they're expected to submit their information by.
Senator Missy Irvin
Unverified
19:30
Thank you. Thank you, Mr. Chair. I had made a suggestion yesterday about the military licensure and automatic licensure. Can that be added?
Speaker 32
19:40
Yes. We'll need to look at the language, but yes, absolutely. Yep. Thank you.
Senator Missy Irvin
Unverified
19:46
That was the only thing that I had for an
Representative Richard Womack
Unverified
19:50
addition. Thank you. Representative Murdock, you're recognized.
Representative Reginald Murdock
Unverified
19:57
Thank you. Along the lines of what Senator Garner mentioned, just the functionality of the portal, I've had experience where we have done some of these things internally and they go out for utilization and we find grave errors And it's frustrating to the user, to those that has to use it to make sure or to ensure. So I want to ensure that it's going to be able to do what we want it to do as a committee and what you're aiming for it to do so that we can get proper input. So I guess a little bit more along those testing that we've truly tested this.
We know that it works and it will produce and allow the user to use
Speaker 24
20:38
it in a manner that is desired. Absolutely, Representative Murdoch. And one of the things with Act 871, we also created a portal for agencies to submit their information for all the rules review. And we are available to answer any questions they might have. And if there are any huge areas where agencies just, it's not accomplishing what they need or what this committee needs, we can certainly revisit it.
Senator Missy Irvin
Unverified
21:09
just to follow up on what represent i mean what um director garrity said this is they they did a similar process for when they collected the information on the rules review um which was under uh representative dodson's bill um that we went through that last year i believe so a similar situation occurred you created a similar vehicle to gather information so that we had consistent reporting from all the different agencies so they've already been through this kind of once
already is that fair to say it is thank you representative
Representative Johnny Rye
Unverified
21:52
rye you're recognized yes sir thank you mr chairman miss marty on the third page where it mentions motor vehicle commission on the third page will that change anything for dfna is there going to be anything as far as automobile registration and all that sort of thing
Representative Richard Womack
Unverified
22:12
representative we're not to that quite yet
we'll get there in a minute thank you
all right any other questions or comment by members we'll need a motion and a second to uh to adopt using this entity report submission form can i have please got a motion in the second all those in favor say aye all opposed no all right we'll consider that adopted thank you members following our last meeting the Bureau of Legislative Research realized that the list of
occupational entities that had been provided was not comprehensive and there were changes that were brought about through the transformation act that affected that list and so staff began to confirm the accuracy of the licensing directory that had been used by the red tape reduction working group and in conducting that survey several corrections and additions were made to the previous list the bureaus provided us with a corrected listing for group one that's a d1 i think in your pack there and so we will need to vote to adopt this group one since we had voted to adopt the other and
there's been three minor changes i think all right we have a motion we have a second we have a second all those in favor say aye all opposed no all right that will stand adopted uh okay thank you the uh item let's look at item d2 that is the uh timeline for the different groups i guess that actually was changed also for the same reasons so i guess we'll need a motion
to, uh, to swap this one out, you know, update it, I guess. Got a motion in a second. All right. All those in favor say aye. All opposed. All right. That stands adopted. Thank you.
Chair
Unverified
24:15
Uh, representative Cozart, you are recognized to make well in just a second. Now
Representative Bruce Cozart
Unverified
24:24
you're recognized for remarks. Thank you, Mr. Chair, Madam Chair. Um, we had a meeting this last week with NCSL, NGA, which is the National Governor's Association and the Council
of State Governments that we had started a little over two years ago with on working with the Occupational Licensing Research Consortium. We had Senator Cooper and I and then some of the staff from the House and the Governor's Office was at this meeting. and it was a continuation and a finalization of some grant money that was put across the U.S. There was 15 states there talking about the same thing. Richard was at one of the first meetings and Senator Garner also that we went to.
Arkansas is way ahead of the game than most other states. We are really doing a great job. They are amazed at where we're at and they're all trying to get there. there are some states that are right there with us but they were kind of already a little ahead of us when we started so we're doing some we came up with some new ideas at some point madam chair and mr. chairman we would like to make a report on that at one of the meetings in the future when the other people that were there Gary Isom with the Realtors Board was also there and
And Gary's been a very valuable asset. He oversees the OLAG board that actually is all of these groups of licensees. So we would like to do a report probably maybe in either October or November, whenever it is convenient for you all. But we had a great time, and that will be the closeout of that. But we do have – they will still be on board to help us with anything we need for the next – until June of next year. So thank you all.
Chair
Unverified
26:12
Okay, well, thank you for that, Representative Cozart. We look forward to
Representative Richard Womack
Unverified
26:16
that report. Is there any other business that anybody needs to come before this committee today? All right, seeing
Speaker 1
26:21
none, we'll consider this adjourned. Thank you for being here.
Agenda
A. Call to Order
B. Comments by the Co-Chairs: Senator Missy Irvin and Representative Richard Womack
C. Review Occupational Entity Report Submission Form: Mr. Robert Pruss, Applications Programmer, Information Technology Division, Bureau of Legislative Research
D. Discussion of Group 1 Occupational Entities Timeline [Exhibits D1, D2]
E. Other Business
F. Adjournment
Documents
| Title | Type | Pages | Source |
|---|---|---|---|
| Agenda — ALC - OCCUPATIONAL LICENSING REVIEW SUBCOMMITTEE, Sep 19, 2019 | Agenda | 1 | Official source ↗ |
| Exhibit D1 - Group 1 Table | Exhibit | 1 | Official source ↗ |
| Exhibit D2 - Tentative Group 1 Timeline with Entities | Exhibit | 1 | Official source ↗ |
Speakers
Representative Richard Womack
Unverified
Robert Press
Unverified
Speaker 8
Senator Missy Irvin
Unverified
Senator Trent Garner
Unverified
Speaker 24
Speaker 32
Representative Reginald Murdock
Unverified
Representative Johnny Rye
Unverified
Chair
Unverified
Representative Bruce Cozart
Unverified
Speaker 1