Legislative Joint Auditing-Counties and Municipalities

Emotion to adopt the minutes of january eleventh meeting representatively moves to adapt the mentors are second representative underwood in the discussion how in favor say I opposed thank you we're now a call up under and see you'll see the discussion of act several nine uh repayment turnback funds and we have hangs in your cow in I would ask if people from haines are here if you will come to the end of the table and now we will uh uh say macro are you here to be with them okay thank you of course you can and I will before we start our I want to get mister challenge is going to speak to initial applied both haines and chair mister challenge is going to discuss that the issue in in broadly and then i'll ask german from his introduced themselves and go ahead thank you mister chair uhm both haines in europe could not only have the request to pay less than ten percent of general revenues back to the street fine but they also have reports in today's meeting and so we would like to address the ten percent issue and the their reports at the same time so what i'll do is i'll briefly summarize the uh the request on the ten percent and we'll go over their findings and then the committee can act on both of those they will do that for jericho before we get into the other reports by in your packet you have a spreadsheet which we prepared before which has previously approved request to pay less than ten percent back to the street phone you'll see haines their request is to pay one hundred dollars per month which is approximately four point three percent their general revenues. And they owe eighteen thousand forty eight dollars and a o the r s over twenty thousand dollars and so will that's that's the summary of their request and now let's go to their report on page ten of the synopsis and they have two repeat findings of the schedule one of our report shows a balance of forty one hundred dollars it was brought to our attention that as at the end of two thousand twenty two the general and significant amount to the street find and see the internal revenue service when these amounts were considered the general fund had a deficit balance of over thirty four thousand dollars similar funding was in the previous four reports restricted foreigns of eighteen thousand forty eight dollars note in previous years or not transferred from the general fund to the street on a non complaints with code in the city council past a resolution to pay ten percent of general revenues to the street fund each year and to the balance as painful however only three percent was paying two thousand twenty two to reduce the balance of the street firm a similar finding was noted in the previous six reports and adding back to two thirteen mayor thomas is here to answer questions regarding these two issues mayor thomas welcome a since you just been introduced would you please just introduce yourself for the record my date of mayor also thomas senior from haze arkansas okay thank you where in represent you've got a good man beside you some make sure you keep in middle okay mayor you heard what mister jones had had described a and we we've been wrestling with that for hain's exclusively but for other renews penalties as well this problem for some time. As your state when you'd like to make an allowance allow membership the committee to uh skinny questions they might have yes sir we're going to try to do all we can to pay it back you know you know. We made a mistake and we used them know what we'll be doing at that day yes sure is with the maximum yes yeah it seems thank you very it would appreciate my mouth our understanding situation with the rest but you know we have a statutory obligation on when the spanish come up we have to deal with and we have uh a certain amount of discretion on the pay back but we don't have total discretion in my uh our committee membership have cannot slept my hand down when I was trying to be mister naska sometime don't look at me like that representative it's always these people that are running for election that's him today that would be ever but uh appreciate your situation and appreciate your effort but I do know there be members of the committee they'll probably ask you some questions yes belt on this findings and and on this larger issue of the paywave the fact that you're in revenue is significantly lower even then uh chairco if we've got to but we still have to reach some kind of conclusion on it so what questions that we have for the mayor representative may or we appreciate you being here today thank you how much populations you lose in the last since so like i'm maybe hundred k so he'd last better than half the population of it right now we can wait fifty and now you're not going to be able to use people turn back money for general funds did you see and II understand you struggle we can look at numbers here and see it's going to be very diff. Forgot to do this yes sir but for the future do you think you can maintain as a city with this kind of population revenue last you'll have on turn back money and also this that you lose from fuel back money being full turnback that you been using in general revenue well in the future we are planning to see if we can get some kind of been this is something can be in but as of now which is down to the population of one fifteen seven of those it passed away and left hey so now the expression airport is lack of singing circus in place and we have no band is no net in that is we're just there as a now so we we are struggling we are trying to do something we can brand in population out houses of something like that you know okay well my wife we appreciate it and I have a motion at the proper time okay thank you sir other questions from my thomas. Oh mister jones should we allow representative motion now or should we complete these other things before we we we move on related to the the reports I think it be found to hear is motion now we want to assume in this emotion is going to be on the pay back of the street fund would also need just to file the report too or the further they don't want for that one of the communities here you're motion is in order to irrecognize representing okay my motion is to accept the the proposal here made by the city of pains and to pile the report. Decides to do a motion to part motion they are okay in the questions on the motion in discussion on the motion is your second. Second senate hammer and representative underwood second emotion any discussion i'll in favor say I opposed mayor we accept your proposal in and we're wishing you the best to work it out now we need to talk about the year uh report in our defer neogator you heard it first time but anything else we need to add mister chairman no sir I think we can move on to the townshire co thank you for coming a little rock my we appreciate you being here it makes us feel like we at least are respecting the process and we know it's difficult to have that percentage of population loss and and keep doing your job so thank you for trying to serve a fox as best you can and difficult situation and thank you representative machoroid for that you know much and we need anyone who's from jerkow if they're here yeah come to the end of the table alright jerko has a a new request to to repay the street fund for your member last month the committee voted to have jerko come back and to be ready to answer some questions better finances goes new proposal is that they repay one hundred dollars and two hundred dollars alternating each month so that be a total of eighteen hundred dollars for the year to do that for three years and then after that they would increase the repayment to three hundred dollars per month or thirty six hundred dollars a year and the repayment on the app it would take eighteen years to repay that amount and so they're fundings are on page three of the synopsis. Then we'll go over those now of those schedule one of our shows a balance of almost twenty seven thousand dollars in the general phone is brought to our attention that as of the end of two thousand twenty two the job allowed the significant significant amount to the street when this amount was considered the general financial deficit balance of over thirty two thousand dollars the similar finding was in the previous two reports property taxes restricted for street purposes of three hundred eighty five dollars were not transferred from the georgia to the street fund is required by code also restricted funds of fifty eight thousand nine hundred ninety dollars noted in previous years we're not transferred resulting in fifty nine thousand three hundred seventy five dollars due from the general fund to the street phone in our complaints account the governing body determined fifty dollars a month would be remitted to the street burn amounts for amounts of however this payment schedules not fallen additionally the town has submitted a request to the legislature on audit committee for approval to repay less than ten percent of general revenues annually uh now that finding is not uh they have submitted a new proposal but besides the fifty dollars a month and mayor at a super is here and police chief roy hill is here to answer questions okay mayor chief you please earn use yourself the record added shampered mara unrough here cheap for police for dereka. Okay thank you both are my did you either heard mrperiod jones is explanation of what your proposal is that he some letter correctly okay yeah I would want to pay lag a hundred dollars like if we paid in january on the dollar then in february we'll pay two for the next three years because we got another outstanding beer with pan and we'll be don't pay for that in three years and will be finished before that we could like pay three hundred each month on this bill you have spent what what is that other bill you're having to pay something that all good proud minutes duration here get quit minus don't be in in paid for itself now we have we got to pay a back now okay this there was a judgment or something on that that uh you are having to play the one they had you know it was a judgment that they had got probably maybe proudly maybe so about twenty some years before that I think that judgment probably seventy at eighty some thousand dollars and then we have paid that all week down to right now what we are now I think the ballots on that with problems don't went round you know eight and thousand dollars there okay so thank you chief hill now that my understanding is that after this other is paid back you will then go to paying flat three hundred a month yeah until paid three hundred a month allowance is paid horror. Committee having questions for buyer sheltered or cheap representative dollar thank you mister chair thank you mayor think you're cheaper being here can you tell me how much you're paying back on the judgement per month is that the three hundred dollars yes okay thank you other questions. Okay I guess we don't need to repeat the uh report. This is there this is committee have emotion is a more question of discussions on this. Now is the term replacement if I thank you mister chair mayor let me ask you the same question in the last since there's how how much population did you lose well I guess about. Fit their people here about fifty people it's about ten percent there down okay and say you've been using your fuel turnback money by this report right here as of the last art it correct yes okay who can lose that money in your general revenue has it got impact or payment back have you calculated that and we calculated any would turn back on the weekend now so we didn't calculate it there might dip with the other would take a live with what we did now look at okay emotion as proper time okay now mayor you know this is difficult for all of us especially for your but it's difficult for all of us because we recognized it you revenue pictures not moving in the right direction but to follow up on what come in by in question by representative kind of ford this. Deeply we we paid a three hundred dollars to the other to the other we and now so we can deal with them with the able to pay that plus you know we'll be able to pay it to this week on it pant. With this continued be paying at three hundred dollars out even one that we don't know we can end now even let me clarify the is because it's not clear I think they were by make sure you'd pay like for january you'd pay a hundred dollars baby where you'd pay three hundred and then in march you'd pay a hundred and we'll say it's alternating that's what I understand now with a lack when it frostered a year we pay a hundred dollars and then two hundred dollars is that we got up there so I will extra out the net then out there we get to pay in this other loan of their work but do we and i'll straight every month but it comes out as an eighty eight eighteen hundred a year is that not right reading that correct okay hi representative darby thank you mister chair mayor i'm just curious as to once that three hundred dollars that you're not paying on on this judgment that you have why could you not be paying the three hundred dollars plus the hundred or two hundred dollars situation promising and sunday three hundred dollars you'd be making either four hundred or faff hundred dollars payments which will then cut it down further because you're not you you you're not losing anything because you're already making that three hundred why why not add just add the three hundred to which you're proposing payouts what it would and we pay ok was that there was because as a right now none of myself urgency the council we are elected not to take a payment so when i'm to not be in the mirror at you know the other may to come in may not want to do that so I don't want to put it to where we suggest so burn up that we don't have no money to do. And I would hope in this with our to we got extra money we get paid but I don't want to be seen it you know this is what we got paid a fair for the down in the and we came so it will be easier for us to bed at three hundred in maybe pay extra when we have it. So this would be a better minimum proposal would be a minimum okay. This straight by an hour and so our day get in touch with the arm and be sure that I did spend that money properly cause if this comes back posts again in the then you will start losing turn back on if you don't pay properly we have we have a news would says i've been a mirror i've been only seeing counsel in years and we did in the day which is three for money that wouldn't suppose to so will not mess in with electric fifteen years that we have a miss what is the refund why the but just don't dealt with the story so we have indeed in a day with this week for my birthday. Fifteen. Did you say for fifteen years I have a question then for staff if it's been fifteen years then how come there's an audit finding. It is not driving what the mayor said and with the report says so could you clear that at force please one reason is our policy is when a city owes money to the street fund that funding does not go away until that money's totally paid back so that's what that's one of the reasons that's the case the year as far as fifteen years you know we'd have to look back at all the reports but I think the mayor what the mayor say was correct I think as far as the auditor years there were money mispair there was just except for some I think three hundred eighty five dollars a property tax money may gone in the wrong account but they think they just didn't pay the they didn't pay back all that they had planned to at that moment but the reason again back to we leave these findings in the report as as a. As a you know a repeat finding until it's totally paid back then if they're following what they said they would do we don't ask him to come to this committee but what you're saying is it it stays in the report the fact that they have a deficit that they owe to this in this case the street fire in many cases yes that is correct okay uh are you read for your motion thank you mister chairman i'm moved we accept the proposal that the city of jericho has made concerning their paying their uh street point by proper motion sir second representative around second any discussion representative i'm going to vote no it just seems to me that if they're adding that three hundred dollars they are at least be able to add that hundred dollars that we'd be getting help pay this off and so I think the you know we're that that's what they'd be paying that's what they're out of parking in snow and I think that's what it ought to be when they get to that get that loan out that judgment paid off and just add that three hundred dollars to the current payment so for that reason i'm gonna vote against their proposal other discussion. If not then now we have a motion on the table to accept the proposal from jerkow i'll in favor say I opposed that has had it thank you for coming to lower rock with pre show all in keep work it so hard and we want to help you however we can before we move on to the one and is there emotion to file the report representative fit moves representative brandy second there second favorite say II post thank you okay a more eh call a little bit of the schedule here are certain criteria can you come with the in the table just very briefly a promise to be general with you size folks he's my constitutional nasal I have to be extremely channel with of people this is former senator jack creature who is with the minus plague now and sir I wanted you've said in many of these meetings where this same scenario has played out where it's it's almost always about uh turnback for per of road money that constraint find it when in the general fine when it was. Appreciate you and your staff the minister lake trying to help keep people who are public servants a part time public servants cattle between the ditches no point intended on this but gas it was a good one given how could we couldn't make one that good but since this keeps happening over and over again I know we have turn over the municipal government but you know we have certain uh requirements lack of school boards they have to go set through certain training and all it would be it. Do you personally or do we do thank you minister actually some day have a recommendation of a statutory requirement that we have that when you get new especially a mayor and I mean he can't always council members are a little bit harder to to hear together but when you have a new mayor that the least learn and then there's other things they need to know but this was kind of at the top of the latest considering how many times it keeps coming back to this committee is do you have a dear recommendation or something you could help us on there yes thank you jack creature musically thank you mister chairman have a couple of of thoughts on their as far as the street turned back I think someone maybe mister jones or somebody mentioned that first of all when your past I think is represented fair to be all that required those moneys to be direct deposited that eliminated by far the most of the money being missed being at street money being specified now like mister jones said if it prior to that if it is you know they had fifty thousand dollars in miss bant and they were. You know paying back a hundred dollars a month like mr john said they're going to continue to have it finding so I think I don't think it there's a problem with actual misspending of street money currently but it's paying that money back where it's shown as a repeat family. But as far as the next born on training you're absolutely right you know the school work uhm association they require if you get elected to school board you have to take training within a certain few number of weeks or whatever you're ineligible to serve. And actually at the office we've talked about that a lot that you know in we've actually implemented a training program at the league office here within the last year so but do we need to make it mandatory well I think we need to provide in centers and encourage it but that's a a legislative decision that you all hire thank you so appreciate thank you mister chairman. Image. Yeah. Yeah. Yeah. Check with lot okay pardon me my distinguished majority leader had a question and when he speaks at least okay uh personal sir creature thank you for that and I am not I think we can throw some ideas and then another mean it's political respond if we do but uh uh II don't think we've had any real situations where this has happened now purpose but it's happened by mistake so many times in i'm just trying to find the long term solution to this thing and I i'm grateful that we're trying to uhm did we file the cherical report so okay so where we're complete with it so I guess now we will go to the review reports mister johns start back on page we'll begin on pays one yes of the tanner banks uhm telebanks has a repeat finding in the mayor and recorder treasurer were involved and I heard from both the mayor in the treasure and they're not able to be here for different reasons the mayor's full town job is taken way in the treasure as a a sick family member of staff would recommend deferring this report heard recommendations to emotion and affair I could even tell you said there are representative dollars as motion to the further second second on favor say I post okay the most that is deferred can the next report is the city of wilmer on page four of your synopsis this is for the year two thousand twenty one the following deficiencies were noted when reviewing the city council minutes the governing body did not review the prior poor in accompanying comments in the first meeting following the receipt of the report. In non compliance with the code the minutes were not sound by the mayor for approval a similar finding is in the previous report on september first two thousand twenty one the mayor use personal credit to international contract for over twenty one thousand dollars to purchase a two thousand t and fort the town paid the installments from october two thousand and twenty one through the report date in conflict with arkansas constitution article twelve section fire city council minutes dated october twelfth two thousand twenty one noted approval to a pla for a loan for new truck however loan agreement documents were not provided and advertised account statement was provided that documented the outstanding long term debt this account statement did not adequately sport the debt service payment of two thousand and hundred ten dollars the loan at an interest rate of sixteen point five percent and registration of the vehicle is in the mayor's name the city is not obtained in audit or department procedures and compission report for the city's water and sewer system and not comparison with the code a similar finding was in the previous reports deading back to two thousand and sixteen mayor tony perry is here to answer questions okay mayor of your company in the table and have let me let me up and know what you say I need you clarify this is a a the bar the truck is a twenty two and truck in their pay and sixteen half percent interest in the payments twenty nine hundred and ten dollars a month and my reading that correctly I think I think that was for the year and annual okay yeah that's a big difference okay I can quickly say it puts it well under two hundred three hundred dollars okay my would you please introduce yourself for the record name is county and appearing and the mere remark are concerned not to be computer will not understand between market shortly warned in southeast package now. You are in bradley county is our recall and in june you're in drew carry okay well a news in there somewhere but uh and I definitely know where we almost so okay you you are recognized myer to respond to uh the report okay the first report that i'm going to respond to is the business about the truck yes okay the through the room at trouble anymore working here compared it was following the part at the same the employee for filling that their lively day in danger for you than the chart understand there were different ways to uh charge our line to try to see we could just buy cash chart just to make it we can uh plan for a long for the fleet trucks with at their time it come out. I can't remember where but these characters were like three thousand twelve thousand dollars and we were gonna I sixteen I can't remember we were going to platform a fleet okay while we were waiting on these applications covered here so the fleet truck applications got back to people in three years okay the see the council's council would be in a war how dangerous their truck worth okay so I got to the city council and look down a lot of the comma in parameter we easily get a truck okay our contact does have a mistake they pay me that the down payment shake to car mark so when I get the car light the artist arrived and now we can not find the information in the penalty so that means they say we can provide the we can't find a most part of which with my intentions of getting this chuck out of my name it would never mind the remaining in my name before. Well boost to some are passing second sense of a feeling my name I recently now bank which is debate that we at that time allow option that I spoke with he should know how to do that that was complicated by moved to good to check out in my name instead of moving to a lounge to pay out included the big girl got in my name so. He was going to contact me with my information which which means that they've kept more banana of amanda i'm a channel i'm a baby states in the suburb of a day so something there for me and remind me and I have a time to focus on it and move in about two quickly okay so when I get to result from the added debate I believe could achieve lounge with mark time he did say we can something out but I had to give a day because from my council members a lot of predemption bring at the bring out the paperwork that I have allowed with sign up and david from my council members with in general spoke of a campaign at the baby we need to second here if not now get removed that according in comply for what you are asking me that no longer be in my name I want to understand that I never had possession of that shot I never drive the track is the iron's hands been a serious child I have to that we have also have pictures of that we had prior to good in this and I would like to pass these people to rams they do out three the death situation that we in the church that we have okay I have a question from one committee member sender hammer think of it shared thanks for being here to answer questions and person it speaks a lot that you hear in person so we we appreciate you taken time out your schedule to be here today. I'm just curious how did you handle the insurance on the truck and the liability okay I have the uh other paper that turkey's covered by manipulation insurance but so far from my name I had to pay the sales takes okay but the insurance on it was it was the truck insured in your name personally or will now it's insured under the shooting property okay but you signed a personal note for the truck yet you had insured by the by the city and that was from the original time you took ownership of the truck yes okay all right and mister canada go in a well on the audit report it says that you're looking into an outside company to do your payroll to correct these mistakes and keep better documentation what outside company are you looking toward and what conversations have you had with the manical league as far as getting help okay uhm i've spoken with miss bush uh that we're weapon with now gives you both or that uhm associates at a month of february arkansas and not going to pay for the room and they do not pay roll debit card out our with a maximum accompany out across it they have paperwork for the long to do our rather and it okay so we're not finally got these findings and that contact in him and you say where I can do you add his name is uhm the community name and the key. He had to because I need somebody to reconcile the receipts and I can be added he saying he could reconcile the receipt and do the added so i'm asked well why don't you ever tell me that because again if nobody ever gave them a marcot here because the movement about some left within the theater don't claims say half and since in a community and open up a communication on that became the mayor so therefore I am at community concern and i'm running the programs that we have the kids the process of that and married then what what happened we've done wrong but i'm saying it is though that we've done wrong with a process of making it right because we don't want to be looked at that something illegal something there was no determined right so everything that we have one outstanding through and the precious of making it right but associates if we are now fine at a month of a lot of okay and in how long you've been mayor two thousand and nineteen thank you ma'am thank you thank you mayor center hammer are continue right you're recognized yes I am let me escalate when you bought that vehicle would they not put that vehicle in the name of the city or did you have to put if you are to buy our understand why this is what happened I had talked to comma on the found I talked to the the manager i'm committing I had done several I about several cars making a minute. We can understand i'm leaving room one of my item in when that the day before any of the okay so when I get up there with this check that I really have in my head in freedom room a day dance corporate no day could not find their family for penalty okay some sitting there in this out with to make this so I grew I have four account for members in that card each one of them and they tell me to go here get the truck we need a trouble understand with that my intentions where this should be in my name is loud and the freedom counts as well in my name and me trying to go to that in my name but it was that matter for this remain in my name for this long for other place right ahead may I let me ask you at this point with this vehicle have you shifted that over in black and white documented that that the here is owned by the city there are you have a baby like i've never had a possession of the chair plans on it that the day drive a check but if I consider evidence saying that I have no claim on that truck I would do so but there was never given me given that they were down it the day I got to find yes but but I can do that but what's going on is after tuesday at that city counts in me in. And I get those sign up a day with that we got union bank and i'll be talking to the cheap land on a walking through it and he's going to hit me out because he understands the situation may I it just looks like the may you know that he really do need something from you may be going through the circuit clerk or the county clear our you know to let folks know that you have no more involvement with that vehicle yesterday that's what I thought I am included some manners from the city council where there was specific guidelines to that that tracker should be parked at the removal of is there to have a knowledge click when they got in the chicken when they got out for there would be no unificent youth of the truck regardless of who was driving my appreciate there I think you i'm not electric but I think he realized that going here with that deal with car martin but your name was a mistake yesterday in its it's not a mistake of the hard I know you're trying to do the right thing and get your your town a a truck that you can rang it the water made her taken care of but I can see how we're this is a sticky wicket we got to get this thing figured out and III understand now because once it was it was it was outside there not really realized what was being done that there's a reservation and and stand there has been seen to wait and swear people they have taken a banner that was see the end important under their name but there was never mind in since in I have never had that never dream that and I only rode in about three times. That I do understand so well it's you know yeah and of this. Coach ira do you have a seven quick question while we're doing that representative are you recognized thank you mister chair thank you mayor for being here i'm i'm just curious if you bother tracking the trucks in your is the truck license title I mean not total that is the license in your name or you pay in those speeds to get the truck licensed in whose family are you paying personal parking texts on that truck for me i'm just curious how all that works visit kind of baffling to me that you can get the insurance from somebody on a tractors in your name that i'm just curious can you explain how that works okay it was never any there was never interrupted in the process when I got to check we can't check with the number to management league insurance and they running it on insurance and when I went in put it into the pact on it it was where my name is to integrate there's never really good compare no truth but i'm thinking in their far it got done because had there been a real good any point in our now understand. Okay kocher write yesterday i'm limited there's an hour representative dollar ask your question similar to this in a situational activities when you register that vehicle whose name is now. Yeah. The registration. If the manner but the insurance has been paid by minutes for insurance but now is it for upon his question we're not really thinking about who's paying it but it's being paid on behalf of a vehicle that the city doesn't that you personally leave you legally I mean I you can see how this isn't even more complicated thing than we have first investion so and I have seen matched through the when he said the minutes were this is the coverage through the league okay yes we are many no one that vehicle if that was in the name of the city it's not taxable so I mean if he be attached shifted over and shifted over in a quick manner you know you were next word back taxes even on that yes share our personal taxes it was our ways mantates is from that to have their turkey my name is never mind cancelled even have their theater and take how to actually question because when i'll be inherent earlier and I will have to see the inside explain to you their dead cherk is our with band they see these chat even they will show my name and it may appear that smatch vote i've never heard this in the right and as soon as after next week through the country in that will be me where far union bank in our one channel understand that this will never happen again and the church will no longer be in my name i'll have to they are paying out them with the bank and then I would need to charge if some regard to they have to go along with that so that's where the part of where we have to go to to the counter with the lounge option my. You've been in discussion with the union bank in marcel about basically refinancing the is correct okay and they said he needed a play view said you know they needed every day which from yes people would get a need it in order to even because it has to be under that when i'm telling them that in my name but it's not much the death was tricky about it and that's why I need to appear david because it is where situation there will find in our seventeen so that's what I need and he needs legal papers say that the full count for no staff and that it's just not selling a bad I understand that are we absolutely bought here you asking me recognized yes my senator how would be honored to have you honor us with your expertise anybody recognize well I just really have a question maybe more for stare because II think we all understand that the mayor is trying to be the right thing to take care of our city it's not my district is represented war lost district and it was never been my district but she's trying to do the right thing but I also think a call scenario teal what she's trying to explain it is once the city applies and gets alone from the bank to pay off this day that's a personal bed in the mayor's name so at that point we'll probably trigger other audit for that and constitutional I know so there needs to be some guidance or maybe a little assistance that staff can provide to the mayor into the council so that we're not back here the next audit cycle talking about things that would you not typically be referred to a prosecuting attorney in other things because this is going to to solve this problem. They're gonna be steps they need to take that will trigger other other issues and concerns for audit that will look much more sinister than hey we had to to get a truck for the city so I think if there's a bit can be some guiders or something II think that would would save this committee and the city a lot agree further down the road it's probably a proposal that chairman gets away walked in at this important moment but but I may all the city attorney we don't have a turning because uh where we use an attorney and montessell but we don't have like you would think of serious hairs and the ten day attorney and most. Where does your name well have you a big consultant with him about this matter at all now now I have okay well mister kiner the only thing I was getting understand with him was that he needed some legal documents san diego that bought got the church that the checkers are with the serious property that I never had a possession of chat. Yes well and you turned in in reality we understand what you try and do but if someone looks like inside the you know you bought a cheers personally because he went there and you signed the node in and you bought it to help the city but when that person that called my told you you could take the uh we're just putting your name I mean he was doing this service that's saying that this is a bad truck i'm saying my we should count the union back at that point and said we all finances through the through the say the asim that the council could and again where is my lawyers around here representative dollar representative gaza why could by resolution or would require an ordinance for them to uh authorize the purchase there's from the mayor financing it through the bank okay yes not a god think that we're all we're heading howard we hearing toward a solution you're recognized and I don't think that there's so much going to be a problem with the bike side because if they've got the the park proper documentation from the city acknowledging and and and they're following the rules they will be a problem from the banking side of financial she's going to be a problem when audit comes back in and they say that the city purchased personal property because that's what this would be and that's what it would appear to be suddenly going to have other audit findings they would be treated okay so we need to give some guidance in some assistance here are you being begin with all this I get there thank you representatives like it was true thank you version of baby so the question I have for staff is what what would be the staff's recommendation and maybe it's unfair for john spot but i'm about to so what would be the staff's recommendation at this point so that we can clear this up what would. What should we do as a committee at this point. Calculate the black office. All right back up just just a moment the reason this was an issue is because the city was paying for a truck that was in the mayor's name and so that's why it was an article twelve section five they're paying for personal property the mayor is trying to declare this up now you know there are some legal issues that we may not look at now we're looking at financial transactions so this is cleared up in the city's actually paying for their truck and it will be this the city's truck after this gets cleared up we're not going to have a an issue with with what the mayor is doing we that would the mayor is trying to do the right thing as far as we're concerned as far as audit goes now for his other legal issues you know we're not we're not attorneys and we wouldn't I can't think of any more we would be looking at as far as the committee goes this is a this finding by rule has to go to the proskin attorney uhm they make the decision this is just this is a report that you'll decide to foul or deferred like the other reports in our followup for the question for you sure down sir is it advisable that we file this or that we hold it until we get some more definitive answers it's the next meeting will we will follow up when we do the next report of wilmer we always follow up on our findings there from our state point there's not a reason to defer as far as staff goes well I have a coach to the proper time as to okay thank you. Representative right may as long as that vehicle on that town is in your name to say that on it now my opinion is that has to be twelve for from you to the city that you leave and and then from that point forward you go to the revenue office and get that transferred over the name to the city you should be all well unknown that you got I have to get that done with more vehicles okay let me come on ask almost smart minutes attorneys around here on this we know there's a cost teacher violation could you take public money and spend it to buy any individual vehicle even though it made us the mayor and she's doing it helped tear and yet thank you understand that but here's where we are mister johnson's told us that that uh it can being mindful of the circumstances can conclude this founding up but what have a morning to ask all you brilliant lawyers is that with the cities obligation constitutionally to clean this mess up it by resolution or possibly ordinance but hopefully resolution they could pass to maybe put in the language the the his legislative history we call it but uh that this was done in air in the correct this the city authorizes uh the purchase of this truck from the mayor which is at any time you're doing basis you know caroline inside baseball paying here you have to have a resolution it has to be disclosed to the public that that we're and we're cleaning this up is that a possibility. Represent the look at you of course but I i'm looking for some cover I mean she mentioned that the backward effort davids from every individual council member well the council needs to act collectively which I say would be either resolution in orders amount the rat track represent your right but I would also encourage them to see council from their attorney that she mentioned that temana seller represented by the use exactly right the bank just wants what the bank wants to cover the banks maxide and that's what the banks doing the city needs to go talk to their legal representation and get a legal opinion from them as to exactly how to do it but yes the board only acts collectively they don't act individually and so they they would need to do something like that the same I would defer to whatever they're attorney tells them to do and an opinion from that attorney to get this stuff but why you let me have a microphone I have just one question of staff real quick on their post please ask your question on this first finding on on the finding that talks about this that very last sorry next to lessons this account statement did not adequately support the debt service payment of two thousand nine hundred and ten dollars was that not being adequately uh put the day and because it sounds like what the documentation they gave you and the amount they said was being paid don't make sure so i'm curious as to they have staff kidding its reverend thank you I will or answer the best I can obviously add didn't do the work on it but uhm yes my understanding we can get all the loan documents we received sounds like an american schedule in what she what the city paid didn't match that but we name sometimes that might happen. Uh and will will follow up we always follow up on those debts like that we would test those closely does any answer question revenue okay thank you that I was all concerned about that myself and i'm well we're on that mayor the note is held back harmor is that correct yes sir okay so what we're again i'm seeking a solution our or i'm close to finish one but i'm I keep thinking you need a refinancing and you need the city by legal action to acknowledge their ownership of the truck or their willingness to accept and it's a sale you'd be selling it to them and we we are now you never met back for yourself but you have europe tile for it now and you need to transfer the title to the new owner of the city so i'm you do need to follow uh representative dollars advice and talk to your lawyer in moncello and sigh how do we do this and factor that someone sell bank it's willing to uh do this financing uh meet with their plone officer and or attorney to make sure that proper paperwork whether it's I would think a resolution but now stick to their might require an ordinance to to transfer say to give more so I see the chairman over here for audit mister gazaway who's also an attorney in search of the city attorney for a lot of cities maybe he has something he wants to add to all this albeit it looks reluctantly near the property I will recognize chairman of the list house chairman legislative john quality committee representative gas away can help us get out of this park and far for recognized which chairman thank you mister chairman well first of all I don't know that it's this committee's business to be helping the city get out of any kind of. Situation we're not here to give them legal advice and so my first point is agree with representative of dalby that if the city has an attorney that they regularly consult we are that attorney needs to give them the advice on how they need to get out of this situation we are not here to solve their legal problems they need to solve their own legal problems so that's number one secondly this is just a highly concerning situation that my understanding is the mayor bought a vehicle that the city's paying for but this titled in her name. Just sounds. And I mean the idea that uh well i'm just gonna tell you it just doesn't sound right that that shouldn't have never happened and this is there should have been safeguards all all along the way from them financing company to the city council should have been involved in this and if there were questions about it you know the legal council should have been consulted this should never happen in the first place but it's it's not this my opinion is it's not this committee's responsibility to give legal advice and it's not this commission. Uh right suggested without the finance company allowing and consigning that now maybe they have in this case but you know you've got a lot of people involved in this and I don't think it's just a simple assigned up rebuild sale so i'm highly concerned about it but it's you guys get yourself into this mass and you guys are going to have to get yourself out of it and we're not going to we're not going to solve it for you and I would stop given legal advice that's my recommendation thank you thank you chairman gays away and I thank you give us very good advice senator gilmore well I will always appreciate the legal prowise of my colleague represent gas away so with that we all make mistakes clearly there's been mistakes here in the mayor is working through those trust that she will get that worked out so with that mister chair I make a motion file k propromotion as your second senator flip we will have discussion hold on just a moment certain mayor do you understand what chairman gazaway said about getting your own lawyer to help you get out of this implications and where what he's implying and what I want to understand is I am working on everything several whatever avenues who have to go down a conference in a tiny our greater resolution to whatever I need to take to make sure that is understood that i've never used the bed even though the paperwork may imply that much yes you just tomorrow yes representing gas way did only came in after you had given us that explanation so he did have the benefit of that and we all know that she wored out getting a trip for yourself and have in the city by for we understand what was going on however you get in things legally by the work in that wasn't done into untangle this. I think his advice was very appropriate that it your lawyer the cities lawyer that will help you get out of it in in getting compliance and then want your incompliance then this is not coming up hopefully on any future of it so uh with that I want to I want to recognize center hammer for discussion on the motion they think was share i'm not a post to filing the report because it's going to put it the hands prosecutor who will intern digging to this and determine I just wanted to through questioning question the value of the truck based on what you see on the on the internet and also the sixteenth point five percent rate that was being paid which is half a percent of the legal amount of thing and I think that by getting the send to the hands of the prosecution attorney they can do what maybe we are limited to doing in here the other thing I just want to make sure we were filing the report on just the vehicle not everything else it's in the city of well my second senator here will you clarify your your motion we're we're filing the report on the city of wilmer I get questions about irs we've been on the truck that looks like spending a demolition derby but um i'm on answer questions about aris we've never gotten to that part of the report can we uh can you withdraw your motion or recognize you again it's proper time senator okay started give more with through the motion a center hammer we're now this discussing the report and you can talk about any part of it you want to are estimated any questions you want to thank you miss shared luck director commit to the chair also if I may I think before jack gets out of here with the minister believe if I understand everything on the on the on that truck right now is ensured you said mayor with the municipal league is that correct yes I think it'd be beneficial jack can the table because between now the t. And the seat takes here business is a city going to be exposed to all out built in I want to know for sure that jack knows that that truck is actually insured by the municipally senate creature would you cover the end of the table here and maybe that was said early and I missed it but now you wasn't jack credit so I mean as playing thank you mister chair and and sergeant hairer actually contacted the hour director of that division and he confirmed there we do have that covered for lability and physical damage even though the mayor it is in her name it is a sand to the water to partner according to our records so until such time is because of some time or problems the league suspense or withdrawals their coverage at least for this moment it is taken care of which mayors one more reason you negotiate lawyer tomorrow any any questions of mister criteria so are you withdrawal and jack are you are you withdrawing their insurance now that you know which you found out today in this meeting there are checked with like our director of that department and he said he confirmed it yes we do have an insured and it is in the mayor's name and sign of the water parliament covered for liability and physical damage okay okay as one question about the irish portion of chair that was what I recognized that they should uh mayor I notice the IRS portion of the audit it says authorizing twenty nine thousand three fifty eight the payroll prepare salary was not provided uhm do you currently owe any money to the irs as a city are you current with your irish death. Would you ask the question again yes I do you does the city of any money to the internal reverse new service right now for any are you saying two thousand nine hundred are twenty nine we may or let we're going down to the thing about the uh on the payroll taxes that were ought not on the truck issue we're off the truck into the IRS portion of the finding in the report so so does the city of any money to the irs right now or are you current. Uh I have no idea this with our part of the keeping process is not to my knowledge that we all uh I think it's a well referred amount were staff hazard twenty nine thousand three fifty eight not reported or twenty nine thousand three fifty eight old now that there's not read to say it says of the payroll prepared salary it didn't talk about uh that being a payroll tax amount senator but I could read that mister jones can I am I right on the you are correct these these are a couple different that's not necessarily related to the rs we we've had some kind of uhm documentation that was that salary was okay or we wouldn't have with this finding would have been going to the prosecutor as well so we may have minutes or something like that that indicated that was the salary but why may be it wasn't in the budget there was some kind of documentation issue with the primary repairs prepare salary okay the AR three or not provided would that indicate any liability of the city to the irs free thing because those forms are not provider where they they are they they just weren't probably we just didn't get the the we didn't have the forms that in provide those two is to we if we would have seen documentation like letters of the rs showing the city old money that I would have been a finding in the report okay thank you thank misses schier thank you thank you device teom can I ask you a question terminate twenty nine thousand three fifty eight was that just a tolerant mountain there was a failure of a payroll taxes that were not pulled out yet that didn't have to do with payroll taxes that just had to do with documenting the salary the salaries supposed to be in the budget of the city. And that's that's my guess i'm not looking at the work papers that's my guess what the issue was we had some other way that we knew that salary was had been approved by the council maybe it would just council minutes and it wasn't in the official budget that can think it was a documentation issue that was not a tax issue okay thank you mister galls that's a good question. Sergeant star thank you mister chairman I have two questions one of them about the insurance i'd like to ask to send it about the municipality having the truck insured if it was in an accident and there was a claim paid but the claim be paid to the ceiling a whim or to the mayor the mere when accepted the payment well sir creatures not and said it would be the city cause that's your insured is that correct okay so the mayor didn't have any coverage if something happened to the right and then my second question is for the record do you have anything else in your name to belong to the city there's no idea not okay thank you thank you search though I think we may be ready for senator gilmore's motion as everybody understand where we are especially being admonished by our chairman that we're not supposed to practice law fellow license as a committee uh we all on the same page on there so the question yes may have okay when you say that boost will be cannot ask you an attorney that's yes may I match your prosecutor now this is what we require by law to do because we had these findings now that pros kater has discretion on working with the syria trying to fix all this and i'm confident and hopeful that they will but there is not certain we have a discretionary the law requires us to make that referral and then they'll take we also refer to the attorney general they all have to put their out balls on it so we we we're making that referral as part of of the motion necessarily so i'd like to take you to play in a good thing done and by the time it gets in attending issue where it's been in the other conclude that there's no case let let me i'm not going to guess on there anymore especially at being my advantage bar for committee chair not to do. But but I will tell you this that you still need to go to your city tourney and get this straight in that and he could speak to the prosecutor and probably between the two room there can be some resolution sought on their cell but you've got to do your end of it by going to your your city attorney or this the one that to say to users and then we have to send it uh where we're required by law to send it so there's no other discussion replacement fire size is going to ask for me consideration on the quote well have we even taken them I would he withdrew the motions I have to get allow him to restate his motion and then then you can probably make that much service equipment there be able to consider time going to be on the app down okay I just want to know whatever it is the basket attended if I think it's safe to say that we're all a long way from there but I can't speak to what any prosecutor does but we're not there yet we're and again as I said you should be attorney attorney in marcel in your intelligent he needs to speak the proscure too so they're all the same page I think this can be resolved but but don't show up to any conclusion that we don't think anyone takes here should be criminal in temp but we have to get the bottom of this the first thing we have to do is file this report and that's what singer gilmore's motion I believe is going to be senator gilmore you're recognized budget is chair and and again i'll stay I think we all realize that people make mistakes i'm glad we had a robust discussion here today as to the prosecuting this this is not anything out of the ordinary the stand related specifically to you this is what we are required to do by law if anything of this sort so that being said this is common place that it be sent to the prosecutor so I wouldn't I wouldn't lose too much sleep over th. At this point so with that being said I make a motion that we file thank you motion by say gilmore second and bath said her hammer in discussion on motion on favor say I posed okay I think we do we don't even need your meeting consideration representative I think we're okay on there mayor what we've done is what we're required procedurally to do and but that that gets us out of it function for the time being completed however this doesn't solve your problem you need to get with your your own attorney who in and your banker perhaps and then and tell your attorney that this will be referred to the prosecuting attorney in your area so everyone can get together and hopefully saw this and I think it's solvable but there may be some action like a resolution or something like that required of the city so go talk to those experts and get it done because we we've just disposed of it and you're welcome to head back to south arkansas thank you and drive safely with okay mister jones all right we continue with the previously deferred reports that the next month's western water uses association this had one finding and it was deferred so that we could get a response we received a response in the last day or two we can have a time to get it into the snopsist step staff would recommend following this reward any objection found the report report we file next are continuing into the next report we're on page fire of the town of water seeker for the year two thousand twenty one review of payments to the recorder treasurer view the following improper reimbursements totalling three thousand eight hundred and ninety seven dollars. Two thousand and eight her sixty eight dollars for pair personal fuel purchases and hundred one dollars for under committed or inadequately documented purchases and the validity of these reimbursements could not be determined one hundred twenty eight dollars for other miscellaneous annums uh we have no guess from warmary seeker today because there wasn't a repeat funding this finding this is being a certified of the bond board in set to the proski attorney in the ag staff would recommend following the report with the objection report left leafile k continuing on page seven with window of counting cash receipts exceeded deposits by five thousand one hundred twenty three dollars in the in may commissioner account during the period january first two thousand twenty two through august twenty third two thousand twenty three the chief deputy whose responsible for these funds was castorian of both keys to the kiosk castro additional internal controlled efficiencies included kiosk deposit settlement reports not reconcile the bank deposits receipts not safeguarded in a secure location until deposited and receipts the past the tar not deposited timely again there this was not a repeat planning the reports is being referred to the prosecuting attorney in the age staff would recommend following the report with that objection to report we filed out proceed will continue uh the lake v water insurer department we had two findings that are going to be going to the bomboard the pa in the ag customer deposits posted to the general ledger exceeded amounts to positive for the prefer cash by twenty one thousand six hundred eighty dollars. Receipts posted the customer the counts receivable did not agree with bank deposits the total cash to positive was one hundred eleven five hundred one dollars the total cash receipts posted the council said in billing system was one hundred twenty five thousand one hundred dollars uhm this report is being um. Since the asking internet this was a board was done by a private cpa firm there are no guess because the planning was not a repeat finding staff would recommend following the report. And we did receive a response on these two that's that's the other issue here we just received a response in the last couple of days what was the response see paraphrases five well that they corrected the issues that I have it's the may be in your packet audit response any questions staff on I was owned on like b water. If not without objection to file all right continuing on payg we have evening shaded for the years two thousand twenty two in two thousand twenty one invoices and supporting documentation will not provide for tested dispersements in two thousand twenty two and two thousand twenty one of seventeen hundred fifty four dollars and four hundred one dollars respectively non complaints with the cone in the validity believe these dispersements could not be determined the city was unable to provide documentation for fuel card charges of two thousand two hundred fifty eight dollars in one thousand one hundred fifty nine dollars in two thousand twenty two in two thousand twenty one respectively additionally the city was unable to provide invoices or their credit card for other credit card charges totalling two hundred seventy five dollars in six hundred eight dollars to various vendors in two thousand twenty two two thousand twenty one respectively due to a lack of supporting documentation the validity of these dispersements could not be determined a similar finding was in the previous report uhm this there is a new official official so that's why the current officials warn environment and this is going to the pa in the ag as well staff would recommend following the report. Without objection so would it be file. Okay continuing on page now we have the city of tuckerman for the year two thousand and twenty two review of credit card charges for the period january first their december thirty first two thousand and twenty two revealed the following improper dispersement tolling nine thousand nine hundred twenty five dollars five thousand eight hundred seventy nine dollars an undocumented orientally documented expenditures the the validity of which cannot be determined this included payments for lodging registration fees for training courses utilities meals and miscellaneous purchases also there is two thousand four hundred sixty four dollars for meals enlarging without a documentary business purpose seven hundred and thirteen dollars for food without a document in business purposes purpose in five hundred thirteen dollars for fuel purchase for personal vehicles there are also three hundred fifty six dollars and other misleading six minutes this process this funding in this report is going to the prosecuting attorney in the against as well it was not a repeat finding so we don't have any guess staff where it would recommend following the report for we do that one this is this is over ten thousand dollars of city what kind of budget does tucker when happened I don't know my dear. Home this is this is a lot of document just proportionately it's a lot of money not document but I will yield to the decision of the committee our staff is recommended filing it but this is a little higher but which been let them talk about well joe just told me that the general phone had eight hundred sixty thousand dollars in expenditures in the general phone so maybe ten thousand dollars is not happening I thought it was but it's still an awful lot for the top officials of the city not to document so assume they've been properly notified of what their responsibilities are yes the ok thank you with that objection this reported before all right that is that concludes the review of the reports mister chair. Okay we do have the issue but that was like me yes the city of boxite was invited to come back the the mayor was invited specifically to follow up on some questions regarding the private reports that they had we received communication and email from staff they've had a outbreak of covered in there among their employees and officials and they are not here today and they requested for the next meeting and this I believe there was our there but i've just been told their attorney is here over there outside miss chairman that was we need to invite them in that is up to the committee okay II can't get a feeling committee would like to invite them here that right so that that's correct but okay I have a question for staff appropriate okay well why don't we bring him then first so they can listen to III don't really know what we did as we skipped over the all the reports with the responses because okay if we back here should consider everything we did for that expire on pages ten through seventeen there were twenty eight reports with responses uh if there are no questions staff would recommend filling those reports with that objection that we file okay and on pages eighteen thirty twenty there are forty six reports and no finding staff would recommend following those reports for other reports for objection okay now boxing sir thank you please go there in the table and introduce yourself for the record. Good afternoon my name is chris madison I am the retained civil attorney for the city of a buxit okay mister barrison you recognized I think there might be some questions for well I expect there's some questions I would like to first say uh mayor jones and clark recorder renay how is just caller renewed I believe they send an email saying why they would not be here we had an outbreak of copied in the city hall office and they didn't want to come up here with the opportunity of spreading it uh in fact I was supposed to go pick up a some payment and I just had the mail it to me instead of me going to see all also so that's why i'm here we're glad you're healthy questions for mister madison representative five thank miss chair and we appreciate you being here doing the spadish you know since two thousand seventeen the last water attitude that he had forty five percent of the water that was not accounted for and then in the last thought it back in october it was fifty percent and in what's are about that we usually when you have fifty percent laws and water from linkage you will lose pressures that were quarter below the standards for the state and that does not be the problem so that's warmer questions that I would I was warning the mayor to answer here today are in my standing there too that you are working on the administrative bodies that I believe that's correct so mister savage who was here at the last meeting is the retain cpa to do the artist and he had obviously some health issues that put in behind on doing the general audits are the general fund audit. Those are being completed in the findings on those actually have an update on the findings from the general audit but he is also working on the water auditors I spoke to him actually this morning he's working on those and he does I believe have about five years and if I might say the current mayor and recorder treasurer came into office in twenty nineteen and I know for a fact that when I came in I was hired in the beginning of twenty nineteen one of the challenges we had with our water department was that our school district for example was not paying for special any dinner just tomorrow a certain gilmore has a port of order and and and more just maybe a clarification or maybe a question represent I was just asking staff because I heard you talk about water and that's not what I saw here i'm just trying to figure out about missing something or is this well they've not done audits since the new mayor has come in period the water or sewer are for the city itself okay okay that are my questioning is the last time the there are counted was here mister savage he was unsure whether he was going to do the water account okay in that was my purpose of the questioning II i'm i'm sorry I just I was looking at this and I saw his back bank reconciliations and out I was trying to keep catch up with you right okay okay there's where we're going is that answer your question so okay I thank you for the square finding that that's one follow up or she cancer or we intending to file the what is on the report today or I have no objection to okay I just was curious thank you thank you so you could pray continue with your questioning or I tell you what at this point uh I would just like to i'll have a motion it's proper time okay so hammer. Thank you for being here the safe new you are the legal representation for the city of bob site do you review the private audits that are performed by the auditor I have not as a matter of practice I have reviewed the ones that are here or what related to the general account that were done and produced at the last meeting and because of those findings related to the account in system having that deficit amount in there that would not be cleaned up we're actually this meeting coming up at the end of this month I have a resolution for council authorizing the recorder treasurer to basically clean the account go with the cash balances as a march first so that we have a clean start on the record reconciliation the city has been doing cash reconciliation monthly but the accounting software has had some challenges with that that beyond my technical skill set but we have a resolution for council to adopt that will allow us of march first to clean up the findings from these these articles okay okay and as legal council may be feel comfortable insurance maybe you don't tell you the option to back out but having reviewed the personal audits or the audits that were done by the private auditors and and everything is being robert speed do you as legal council have any concerns regarding any matters that you've saw in the personal audit or the auditors who were done mildly it no and I actually I tend their council meetings every month and have said I was retained in twenty nineteen and each might they have the water income expenses in the costs that are going to along with it I can't speak to why the audits have been done I wasn't made aware they hadn't done the audits until this issue came up and i'm working with them to help resolve that and get it done so II mean i'm there every month and I listen to the repairs that they're talking about the lines they're having to fix every month for water lines in the city it's an old water system. And they're constantly repairing leaks alright thank you are any other questions for mistremendous okay of staff is informed me that that no other action is needed at this point on their so we still got some lucians you can look very inquisitive represent you of a question why and I don't really it's not necessarily a question for the attorney and I appreciate you being here but I have just found it curious when representing fight so the and I just escument would we have any record of the water pressure wasn't lol was it reported was a picked up by the state in to me that is certainly curious that if you've got a fifty percent leakage. But your water system is still passing your net was really my question is if those documents were public records and it's my understanding they are public records in the those documents show the though they report a fifty percent leak they didn't have a fifty percent except an agreed statement of what the records i'm just curious you're recognized representing their there were six different findings back in october and none of them had to do with pressure okay well i'm I won't try to keep us on yeah I mean we've always been admirished by our last year that we'll get a wandering off of our own jews diction so uh it's bad enough to practice law penalises but practice the engineering of that allies that is really bad thing and and almost psychologically we don't need to be doing that here however I think that representative dobby's point is well taken if you've heard of fifty percent leakage in the pressure's property down and there may be some public safety implications and that that and again but if we need to make that inquiry i'm sure the people have been to the property sandricher more well in the you know if I may just share that union for the indulgence into my colleague represent fight it it sounds like there's maybe a host of other issues surrounding the city uh besides what is on the agenda so do I think it well it's worth appears so with their being said it sounds like when I just heard there's no action needed on these items they'll they'll be at this point at this point yes sir but is it possible that we can request the mayor to come to a later committee date I think that would be a proper motion should you ask put that the forum emotion in our next meeting is scheduled unless we have a special meeting to on june thirteenth so surely that could give him. Adequate time to clear is calendar I will turn to my son carry representatives on this committee and see if you all have any objection to that for we move forward as a just that such a suggestion of course would be with that would that be okay with chair hammer and representative to to have this senator changes motion to mention to invite them to come on the thirteenth alamin my motion to the meeting and june is everybody okay with that okay is there a second of that motion center hammer second he discussion the motion is to invite the mayor to come to our june thirteenth meeting and answer some questions about all these things that we are so ill informed thank you before we vote mister merich and you such he needs yes chairman thank you I just want to make sure that when mayors here on the thirteenth we're talking about the water liquids the water pressure and the articles is that that generally the consensus that what we're wanting those of the things that would be within the provider this committee uh sarah gear more response yes I made that motion I would say those things and any other things that might arise at the time thank you to be okay and inform him mister anything that could come up between now and then that would be related to it we could be discussed at that part II just want to make sure that we were prepared to answer the questions of the topics of what we're coming in the staff can certainly communicate in that enrolment and get that information we would if III think the main thing is since the mayor came in office he released the er they released the uh the state auditors and prepare process he was going to higher private audit and he's done none of th. That is not bowled any audit since he's been in offices two thousand and nineteen I think he needs to come in answer some of those questions mr jones has some response represented fire we have received the two thousand nineteen two thousand twenty two thousand twenty one agreed upon procedures and compilation report for the funds of the city besides the water and we haven't received two thousand twenty two yet mister with mr savage gave those two but before this process started he had not found that is correct they must have got everything so thank you for help your help on that mister state we can thank you okay it will and clear where we are for we've on the motion that we're going to invite to may are coming on thirteenth of june and hopefully we'll have all these things answered in or he'll be here to clear everything up okay further discretion on favor the motion say I oppose motion carry mister thank you for coming to tell them iron clerk and everyone city hall help to get well thank you mister chair I don't see anything else to come for the committees or anything i'm not aware of that needs to come for the committee. Now mention for those of questioning this we can have special meetings called by senator wallace a representative gas why between now and june thirteenth that's a possibility but uh that our next schedule may be because we we we do not meet during budget hearing or during fiscal session so that's why we won't be coming back to june exception that circumstances but with all the things going on don't be shocked if we give we do have have to have a special meeting but in I don't know there but just don't go on a cruise or anything because we just don't know yet so anyway if there is no other business come for community we are adjourned.