ALC-Review

So if your members if you're gonna have questions you know I'd appreciate if you would make sure that you know take the page number the contract number so when that comes up when we finish the end of that section that you could let me know and we can kind of move as quickly as possible here so what I'm asking representative these is he's got a comments all good as usual he is the same thing as brevity's so with that Cathy we're ready to go. Thank you Mr chairman. We're going to start in the packet these are the methods of finance that have been presented for review today and the first one on the first page B. one is the listing from DFA of the items that they've sent over for review on the next page on the chart the first one is a issue Jonesborough and this is for us and damages that took paid place in a number of buildings that during the Christmas break when we had the storm there were some pipes freezing that kind of thing three million two hundred forty three thousand one sixty four forty one now over under the type of funding they know that they have university reserves and insurance proceeds a hundred percent investing with the agency I am trying to determine the the debt exacted termination on the amount that they're going to get back in the insurance program proceeds is not been determined yet but they feel like it'll be enough to cover all of the expenses that are result of that but they also are going to do some other additional work while they're in there so that that first one number two is Arkansas tech university and that's the Tucker Coliseum roof project for replacement of that this is or advise method of finance weather coming back at one million four hundred sixty seven thousand six hundred they have fund reserves for facilities repair and renovations that it will cover a hundred percent of that project National Park college for maintenance of facility construction to re locate a room for housing expansion of the rig relocating a maintenance facility to make room for housing expansion one point five million dollars and they know that they have cash funds for that project University of Arkansas fable number four for the Arkansas union set out this will improve the function and I. Visibility of spaces for a number of students focused user ID six million seven hundred thousand dollars they have university reserves because to cover this and will also see on the next section the alternative delivery contract for this project then we have number five U. AMS and this is for deferred maintenance and projects six point five million dollars they have reserves and revenues to cover that and finally number six south Arkansas university for critical maintenance for improvements to the educational facilities and that'll include parking lots road side walks H. back two million seven hundred fifty thousand dollars and ninety five percent of that is going to be covered by cash funds and then they have a grant from R. dot to cover that five percent and those of the methods of finance on today's agenda. All right members or any questions not seen any of these because these I will stand as reviewed. The next item in under C. is a an alternative to liver can delivery construction project we didn't have one of these on last month's agenda so to tell you about this the legislature does not review the traditional design bid build projects but if the project is over five million dollars they can choose to use the alternative delivery method which requires legislative review and this is where they do negotiations instead of selecting the lowest bidder and farms of we'll make up that we interview the farms and make a selection based on which proposal is best for the project they're doing. For all state agency projects these are going to be reviewed by the Arkansas Building Authority prior prior to being sent over for review so the one we have on C. one is from the university of Arkansas Fayetteville and again it's the Arkansas union interior fit out to an approved the function of the building for students it there they decided to use Clark contractors they received seven proposals they interviewed five of those groups they just have selected huffed projects for their design professional they anticipate this project going through may of twenty twenty five and they have six million seven hundred thousand dollars to cover this project and this is university reserves. That that's the only alternative delivery we have on today's agenda. All right members not see any questions without objection this item will stand is reviewed Mr chairman the next items that we have will be discretionary grants the the first group is from the department of health the first one on day one is an amendment to an existing grant adding funds to build community capacity for under served populations are to facilitate access to health related services number two an amendment to existing grant for the Arkansas cancer coalition for educational screening opportunity number three is an amendment to the of prostate cancer group and this is to continue to reduce the number of deaths due to prostate cancer number four is an amendment to an existing call a grant that they have to reduce the burden of cancer by implementing the Arkansas cancer plan and number five is an amendment to a grant for improving breast and cervical screening practices numbers six through twelve are all going to be funded by other funds which your tobacco funds and these are going to be programs for interventions that prevents tobacco use among youth at promote quitting smoking and other eight and reduce exposure to secondhand smoke so again that takes us through twelve. So then on page five is grant number thirteen it's an amendment adding money to support and strengthen the capacity of the Arkansas immunization action coalition number fourteen is an amendment for bill by our board and social media campaign dealing with HIV testing of the next one number fifteen at the bottom of the page is an amendment for its your choice program all the next one on page sixteen is an amendment to an existing grant for HIV testing numbers seventeen through thirty three which is going to take us to the end of the health department's grants these are all state funded and these are forced a charitable clinics that's to provide back basic primary care dental pharmacy optometry and Babel Health Services for free or at low cost to those persons who are unable to pay for medical care so that takes this those are all the ones for the health department that Texas over to page twelve and these are the ones for DHS on page on the first page of there's numbers one through three are all going to be amendments to grants that they have existing grants for recovery community organization services numbers four and five on the next page are amendments for supportive services for children and family number six is up for statewide results oriented. Management and accountability training for Arkansas community action network that works number seven is to provide programming this is an original one to provide programming that helps parents move from crisis to stability and on to a career number eight is that amendment to an existing grant to recruit and retain retain resource parents and to provide supports to children and families impacted by foster care in Arkansas so that's to the DHS grants then on page fifteen we have grants that have come to us from Arkansas historic preservation of these or their historic preservation grants which are funded by real estate transfer tax funds there are six projects that you'll see there what the project name is where it's located and the amount that will be awarded to each on the next page on page sixteen of these are from higher ed and these are americorps grants and these are hundred percent federally funded and there are eleven grants that they have for americorps members and they do teaching and tutoring and mentoring children and volunteer recruitment programs so those are the grants again from higher ed for americorps programs and that's all the grants on today's agenda. All right we do have a few questions Senator Rice you're recognized for a question Sir. You and if you make an answer this is not the the apartment a okay and number two which is a hundred percent stake grant. Apartment health and number for not to speak on cancer coalition is a hunter federal grant is the department of health the one that's responsible for auditing those. On the federal and the state I'm sure they did but that's going to the agency's ninety answer that Senate okay I guess my from apartment health. Hold on second. Matt are you sure you don't come up here you got it going up. I saw a sit down menu go to better in that. There are four chairs is Kathy this point. Senator you're recognized for a question Sir. Have your weird questions just inquisitive about the state and federal grants on two and four for the same entity and understand different things but the all over I have oversight over auditing those or is it federal do there's a lot. Good afternoon I'm Joe Thompson chief financial officer for the department of health there are two types of audits that we have each year for the federal funds it just depends on the federal source use of this periodically federal audit from the fans but we have a single audit each year from our legislative audit that takes a random sampling of our contracts federal and state so yes we conduct audits as well as finance. It's your responsibility for both yes under finance we just make sure that we are here to all state procurement laws every you know all the federal and state laws so within agency we make sure that we're in compliance before the audit what you're saying on these and I'm saying federal grants is one I hope I hope we're doing state sufficiently but even those are just Random audits yes we also do come we have compliance checks within each of our programs so that we don't column audits is more like site visits reviews before we issue any funding you know any payments or resources I mean of invoices and also we do our own internal kind of compliance we have an internal audit section that we can call in to do special audits we don't do audits for sale all of our I mean I'm talking about after the fight that the money got spent for what it was supposed to be for yes that's what I'm asking thank you thank you Mr. Thank you senator all right Senator Gilmore you're recognized for a question thank you Mr chairman I guess senator Stubblefield. You may I join you you may or may not be able to answer this where where are we in regard to the early detection of prostate cancer this will be under number one on page one. Up where are we in regard to the early detection of prostate cancer and let's say you're supposed to ten years ago. I'm Chris is the lesser the Arkansas department health and will have to gather some of that information to get the comparison for you on those timelines pardon me pardon me I will have to get the comparison of the rates to give you the timelines with the differences would be now versus then. Okay our thank you John. Thank you Sir Stubblefield and then seed eighty Hammer Hammer Senator Hammer thank you of the question's gonna be along the lines of the tobacco settlement money kind of ties back in here this morning this morning if I remember right we we reviewed or approved the carry forward of some tobacco settlement money because it wasn't all used which is that in relation to any of this is being approved here this afternoon review. No Sir center Matt Gilmore court health no Senator the to approval shall have this morning one was for a DHS Medicaid and one was with our health commission any excess funding sometimes the payments bigger per year and if it goes above what they're appropriated so he excess funding goes back into their fund balance these grants are in the Department health budget where they're normal appropriation normal funding that's where things with a different same pot of money but a different issue. And I didn't hear mention this point how much was being carried forward that wasn't spent you know those numbers by give or take a million I can check with the H. S. I don't know off the top of my head with their number was with Medicaid with the make expansion program I think with minority health commission I think they carried forward I was about a million and a half they have a larger fund balance in that but as far as what they cared for this fiscal year which is about was about one point five I think or so okay which may get those for just getting with me thank you thank you Mr I thank you Senator all right. You guys can run for the more questions except for you Matt how can you go to. All right members see no more questions and without objection the items will stand as reviewed. Mr chairman the next group of items on our agenda are from the each packet. And these are contracts and a beginning on eighty one the first thing we have is the letter of from Mr Armstrong director of the office of state procurement noting that no contract that they submitted appear on their face to been procured in violation of Arkansas for your bill all in asking for favorable review so then on the next page page two we're going to start with our construction related contracts and the first one is for Arkansas heritage and this is of Arkansas of this is for up architectural design services this is their on call contract number two heritage again another all on call type of architectural and design services but number three on the next page is for a specific project it's for architectural design services for Martin structures at that historic Arkansas museum primarily using his story tradecraft means and methods numbers four through seventeen these are all going to be for a issue Jonesborough and these are all on call contracts that they're putting in place for a structural services and agricultural services meets use me architectural I'm sorry. number eighteen is DHS and this is of their on call I know this is their architectural services contract with Southeast Arkansas Human development center number nineteen is a home call services contract for national park community college number twenty is an amendment to an existing contract that they have for engine and nearing Services or blood risk areas number twenty one parks and tourism this one is for Mr center located at daisy the visitor center located at pinnacle mountain state park renovations number twenty two on page eight is also parks and tourism this is far projects at delta heritage trail lake Dardanelle amount magazine number twenty three on the next page your projects at lake Katherine umbilical Mountain state parks number twenty four this is parks and tourism and this is for working on a corrective action plan for the water treatment plant at queen Wilhelmina state park adding a little bit more money to that contract number twenty five is parks and tourism with lodging treatments at Petty Jean state park number twenty six is an amendment for a contract that they have four Nassar lodge bar design located at Petty Jean state park number twenty seven parks and tourism for historic Washington and and come out and for some construction cost and number twenty eight again parks and tourism and this is the one of four of the contract for war Memorial Stadium. The next to contract on page eleven is number twenty nine this is essay you and this is on call architectural contract for that agency on the next page state police is on call professional engineering design services for the state police number thirty one U. a faithful for architectural services for the biology greenhouse expansion project number thirty two through thirty five are you a Fort Smith these are all some of their own call architectural services contracts number thirty six U. A. Monticello this is for on call contract number thirty seven is you CA and this is an amendment to existing contract in this deals with work on the snow arts fine of snow fine arts building the Sheik and the communication science and disorders building projects and those are the construction related contracts. All right members not seeing any questions and without objections these items will stand as reviewed the next group of contracts or inter governmental contracts so. Okay okay career a rehab services this is far too licensed career and technical education teachers dealing with providing credit classes Gymboree play a pre employment transition services are to students with disabilities number two career add rehab services for career counselling number three also career read is for a contract program evaluator number four are gonna be some contracts for health department the first one is for an amendment to a contract for statewide infrastructure for the Arkansas trauma system number five on the next page page seventeen is for an amendment for a contract for a technical services for the women's infant children baby and B. parenting program statewide number six is an amendment to the contract they have or program evaluation and support of the health stroke program number seven is health department and this one is for a senior physician specialists to continue to serve as of the officer preparedness an emergency response systems medical director number eighty is health department for their chief science science officer with UAMS number nine is health department to facilitate current real time access to imaging Arkansas trauma patients to so that effective care can be delivered for the patient immediately upon arrival at these higher level trauma centers next is health department this is on page twenty with UAMS in this is to help the tobacco treatment specialist number eleven is health department and this was for a position consultant with the health newborn screening program number twelve is the first one for starting for DHS contracts in this first one is an. Amendment to an existing contract they have early childhood technical assistance services number thirteen on the next page is an amendment to a contract to support a statewide early care and education professional development delivery system two and four year colleges number fourteen on page twenty three is far an array to elevate social and emotional learning in Arkansas number fifteen it's an amendment to a contract for management of the Arkansas partnership for public child welfare number sixteen is an amendment to an existing contract for staff education and training number seventeen is an amendment to an existing contract for child abuse and neglect training services number eighteen is for a contract for services for diagnosis treatment developmental rehabilitation nurse practitioners and infection control quality control for individuals human development centers number nineteen and this is on page twenty five is to provide assessments of children with special healthcare needs number twenty DHS again a contract for guidelines education learning system and stroke assistance through by virtual emergency support to improve the quality care delivery to a neonatal Medicaid patients number twenty one DHS this is for the Arkansas center for health improvement to consider choose you need to consider tenue performing health related data analysis number twenty two this is a contract amendment for the contractor juvenile detention centers number twenty three is of services of for pharmacist that twenty three is with the insurance department that we've seen the last of DHS number twenty four is nursing home the nursing board skews me. and this is a an original contract for private investigation upon request from the Arkansas department of health for board of nursing and those are the inter governmental contracts on today's agenda. All right let's see here. Seat number eleven. Okay reserve makes you're recognized for a question thank you Mr and questions first for staff to to curiosity like on number say twenty two for example it says the amount of the contract is a hundred twenty five thousand dollars they've only paid a hundred six thousand dollars to date does that mean that that contract is still ongoing that they only paid of a hundred six out of the authorized one twenty five can you kind of going to. well the actual the actual authorized of the one twenty five is what they're asking to add to today so the actual authorized to date is two twenty five six twenty five it's the original the forty five six twenty five in the one eighty and yes they've only paid a hundred six four eighty to date of the time that they submitted this amendment okay may have changed but a week capture at that time what that has been spent on the contract okay so it's it may be the original contract is not expired so they will eventually end up paying that full amount at some point or is it more like an amount like an appropriation or we say you can spend a maximum of a hundred and twenty five thousand dollars and they just don't spend that may not need that much is certain all right thank you. The representative. Senator Stubblefield you're recognized for a question yes thank you Mr chairman. is anyone anyone here from the coops. Number school co ops only to number one. Okay we'll revive educational coop. Center I'm not saying anybody answering touch base with somebody that a specific question the staff with the staff know what should happen we'll see if got the does. To try to pull up that contract Senator okay for a career and rehab services. Somebody should be here for that. Search was a contract number again. One one twenty two okay practice there. Walkerville introduce yourselves and tell us here with for the record and Senator Stubblefield to be recognized procedure questions. Joe Baxter commissioner we have service. April Cooper CFO rehab services welcome Senator Stubblefield you're recognized for C. thank you Mr chairman John can you tell me how many calls we have in the state I don't know the total number we're working with two right now we have we have fifteen in the state thank you know how many employees are in those fifteen co what's. You know ma'am how many total how many total employees are employed by those calls. I do not recall twenty three hundred. Do you do you know how much their budget is still twenty three hundred sixteen calls. No I do not still on on. Would you like to take a guess. Not really no we like to do that or not. Would you say if north of a hundred fifty million probably. This is a this is to avoid even though it's federal is blamed for seventy seventy some percent twenty one percent of state your. And we're adding two more boys to twenty three hundred employees we're adding them to support our existing staff to we cannot fill those positions at the rates that they are all ready for at this point so we'll work with coops in order provide those services make sure that our clients receive the training and. Mr chairman. You may know this do we have an interim study that Going to be held on on these calls. Senator so this summer I'm not aware of that we can certainly look into it I'm not sure representive Eubanks had requested that is that not true Senator Flippo he per a is this ring a bell so let me check with representive Eubanks knowledge now okay. Yeah. Correct our thank you senator. Okay yes. Got Senator Rice. If Senator double bill has some questions on this is committee member ID is asset we don't take action until Friday so let him get his questions answered and then we can take take final action of pride if if it's not gonna have anything this is what I'm talking about with that being said that acceptable Senator I see that's a good recommendation so what we'll do members is you know we will leave contract everyone out here to hold over till Friday With the expectation that Senator Stubblefield gets some of his questions addressed by then. Thanks that work for you senator yes thank you Sir okay thank you Sir. Your excuse thank thanks. Not hang our Syracuse might wanna answer Hammer here senator actually Mr chairman if you grant this led to the I've had some brought to my attention under the construction related contracts in the E. for parks and tourism we could go back I'd just like to ask some questions at the chair would allow when you get done with this business yeah so those of already been that's already been approved yep yes. What I've asked the senator is if you can get with them off is can you give them offline we're gonna lead the agenda that's fine or I'll bring it up Friday okay perfect. Okay all right so see no further questions without objections with the exception of contract number one number one which were holding over till Friday all other items will be reviewed. Mr chairman the next group are out of state contracts and those are going to begin on page twenty seven of packet P.. The first one is a issue Jonesborough and this is for a hundred thousand dollars in this original contract provide House rig rigging services for First National Bank arena number two a issue Jonesborough This Is consultant services for appropriate federal government officials pursuing a congressional appropriations number three is their new contract for pharmacy insurance claims for a issue system number four is also for a issue Jonesborough this is for engineering technical and production support services for the athletics department and this has to do with their video productions As You Jones were up this one is far number five is an original contract for providing ticketing services and the development system to a issue Jones were a number six is Black River technical college this is an amendment to an existing contract they have for management quality performance of a custodial services or their college locations number seven is career rehab services for various rehab services for their case management system number eight is career rehab services for armed security guard services number nine crime lab this is amendment to the existing contract that they have for a sexual assault kit processing number ten is department crest corrections with well path of this is for the comprehensive inmate offender health services this one is an original contract and it's a special procurement in your packet of letters for special procurements on pages one through three are the letters that cover this particular contract and to summarize it says One year special procurement of contract for comprehensive medical dental dental and pharmacy students surgical services for an offenders in department corrections offenders in custody of ACC and those housing county jails department Christian began a new RFP process in twenty twenty two but due to budget constraints enormity and complexity and scope of work a vendor has not been selected and the current contract with this vendor will expire at the end of this month so I was P. is approved a one year special procurement with this vendor well they can work on their IP number eleven is department finance administration this is far consulting services with in our infrastructure planning consultants number twelve Department finance administration for management consulting services for S. A. P. upgrades number thirteen is development finance authority and this is for originate originating and servicing job training certificate long program number fourteen this is on page thirty one is an amendment to an existing contract for DFA management services for the Arkansas budget system they wanted to go live but they're it needing to extend that until the end of this year to align with the budget cycle number fifteen the FAA management services this is an original contract to supplement sap or as a P. resources ands of number sixteen on the next page again DF a revenue services this is far DFA turnkey farm print on demand program this out has to do with producing vehicle registration forms and the stickers at the DFA revenue offices number seventeen through thirty eight these are all going to be for disability determination they're all federally funded I. and what these are these are medical consultant to examine Review and evaluate medical records to make determinations about disability for the Social Security Administration that will take us over to page forty one. And then on page forty one a contract number thirty nine Economic Development Commission of this is a contract for an evaluator for Arkansas track dark at score and this is also an original contract that was done on a special procurement so in your blue packet on pages four through seven are the letters that go with this this vendor Contract ends this month but the evaluation needs need to continue through June of twenty twenty five so they know that to change evaluators in the middle middle of this period would be costly and would not provide consistent evaluation services so as P. has approved a special procurement through June of twenty twenty six environmental quality number forty has a new contract for air quality modeling and consulting services number forty one the health department has an amendment to that upgrade and enhance their prescription drug monitoring program number forty two on page forty two of this is health department and this is for maintenance and technical support for the Arkansas state health alliance for records it can't exchange share number forty three on the next page is an amendment to a contract for the health department for transportation of supplies and samples services to Arkansas department health offices number forty four the Sturch some contract for DHS in the out of state area of this one is an amendment to an existing contract for Amazon web services number forty five on the next page is a new contract for DHS employee drug screenings for new hires and random drug screens number forty six is an original contract for DHS for agency nursing staffing at ash Arkansas State Hospital number forty seven is DHS and this is an original contract for medical personnel needed not be needed at Arkansas Health Center number forty eight is an amendment to existing contract for DHS and this is for mandated reviews of the child and adult care food programs in the summer food service programs number forty nine through fifty one these are all going to be DHS amendments to con. X. for intensive in home services of that Texas over to number fifty two and again for DHS numbers fifty two to fifty five are all going to be original new contracts for nursing and medical staffing services at their human development centers that takes us to number fifty six on page forty eight of this is one of their transportation contracts and this is the contract that they have per day treatment transportation of and for the majority of the regions in the state of the original new contract number fifty seven is a contract for DHS for an amendment for data mining and program evaluation on the next page number fifty eight to a DHS contracts for in the Arkansas Works program evaluation number fifty nine is a DHS contract amendment for Arkansas health insurance premium for payment program number sixty is a contract amendment for DHS that is where the Arkansas Medicaid enterprise management information system pharmacy system number sixty one is a DHS contract and this is what guide houses what they're known as now this is an amendment to an existing contract to assist in the preparation of and review of completion of center for Medicare and Medicaid Services reports number on page fifty fifty one contract number sixty two the DHS contract this is an original contract it's done also is a special procurement pages twelve through twenty three in your blue packet are going to be the pages that are going to cover this contract with NTT data state health consulting and this is a contract provide funding for the Arkansas Medicaid Medicaid enterprising FOR. Ation technology project management office is the covers the state number sixty three is DHS this is amendment to an existing contract for independent assessment and support program number sixty four is a contract amendment for providing support for the Arkansas Medicaid data warehouse decision support M. A. R. and T. M. M. I. S. system. On page fifty three is number sixty five per DHS. For an amendment to cover the contract for external quality review organization number sixty six is a contract for a right of passage this is a new contract and this is for residential facilities contract for the various Juvenile assessment treatment centers in the state on the next page number sixty seven is an amendment for existing DHS contract to continue to support cost allocation systems and processes. That takes us to the bottom of page fifty four the first contractor mid South Community College is for custodial solid services for the college on the next page parks and tourism for strategic planning and consulting number seventy public defender commission to provide indigent parent council representation number seventy one state police for pharmacy benefits for the Arkansas state police health plan drug program number seventy two of the agency are you a community college at hope has asked to have this contract removed at this time we will be reviewing that you a fable number seventy three on the next page is an amendment to the cybersecurity risk management project number seventy four as original con tract for USA this is forced through worship and of the strategic planning process and assessment of leadership structures. number seventy five U. a fable this is I'm also a in an original contract is done as a sole source justification so the agency as provided their sole source justification reasons on pages twenty four through toward twenty five in the blue packet to summarize they said the only a validated tool for measuring work counts and recording to work with training for integrating in engaging with children to stimulate language development bring growth is the company that they're working with to provide their training support materials on page six of fifty seven contract number seventy six is far analyzes historic and current prospective student data amendment to an existing contract number seventy seven UA Fort Smith FOR a providing management services for operation of on site university still a student health clinic and then the final one for you a Fort Smith is for janitorial in grounds keeping services for their campus thanks is to page fifty eight number seventy nine UALR this is a contract amendment for temporary consultants to staff the university's workday support team and number eighty is another contract that the agency has asked you APB has asked to be pulled and so we won't be reviewing that. Take a contract today those are the out of state contracts thank you Kathy all right Senator Rice you're recognized for a question. Thank you Mr for good and the Department correction up for numbers by hand. Per correction correct. And if you all just introduce yourself with quick real quickly in your positions in the center also we recognize procedure question Jerry Bradshaw director the Division of community correction Arkansas corporation. Dexter pain director for the vision correction the Arkansas department correction Belinda Harris retired general counsel for the department of corrections. Lamar will see finance officer department corrections right welcome Senator Rice you're recognized proceed thank you appreciate your being your dad cricketers what jail Bonnie anyone of you could enter this far and I understand and we have occasions where we have to have special requirement that the extension can you give me some a relevance of what this amount is almost a hundred million dollars for the one year special procurement versus what we have been paying. You anybody know that figure previous year. It's gonna actually cover the medical mental health and and dental services for the Division of correction and community corrections okay and for the previous year on a multi year contract how much would that cost this is actually for one year the previous year before was for eighty five million that's what my question because it gives me some relevant center we know inflation and wage increases Dawlat ended to one year I must do contract versus others I appreciate that it what I missed it if Kathy gave and I'm this would bring attention what was the hiccup in this it's causing it to go through the. The your. We Work we had an R. F. P. L. out for new vendor or additional vendor because. We had done this one for ten years so we're doing a new when we had a change in administration we had a number of vendors come in. Hi I believe and so we felt we ran out of time on getting it all put together and needed to go ahead and extend what we have now for one year taking into consideration the cost increases that were of concern and what we were hearing back on the R. F. P. that we had put out previously in a procurement process and and some determination that's expected but we in. I'm sorry Sir when's when's is next your recover process to be. We will complete the next RFP process during this year this contract this special procurement would go through June of two thousand twenty four so that gives us time to pull together everything for this next RFP process and get it done appropriately. What was that previous contract a seven year contract with three extensions which into an outright ten year at two ten year it was ten years yes okay thank you Mr. Sure they have special language that allows them to their contract to go longer than. Thank you senator all right representative Cavenaugh is it for the OC no Sir okay your issues thank you very much for being here. It's for DHS Mister chair for who DHS okay. I take a total of how many more Asian bill making this walk anymore so. I got. Thank you Sir Clark what DHS may want a little fun with this one will say I mean rumors three leaving us yes couple weeks but I'll still be seeing you just a different capacity with different items are looking for to them all right representative you're recognized procedure question thank you Mr my question is going to be on contract number fifty six which is with the southeast trans it looks like it's twelve point one million dollars and that is for a year is that correct. Yes I believe that is correct okay and it says four regions A. B. C. D. and G. what regions are those. Well it may be assertions are same question but in the R. P. we put out we allowed vendors come in and bid on different regions around the state and those are the reasons that they want as part of that procurement honor those region when see if ms Pittman can help me out on that question. Glad I don't have that with me she may have that with her. I can answer a few of those and make sure we get you the map that provides all of the regions for example in a region eighty is the northwest corner of the state and I believe it as AB and I think we are G. Pulaski County G. but I'll make sure you get the map that identifies those and we haven't okay of all of Mister chair rest for fall I'm sorry I'm Elizabeth amendments vision medical service can you tell me about how many we're doing transportation for this twelve point. One million dollars. Thank. So I'll go ahead and just close this is a developmental disability services contracts so it's not Division of Medical Services contract this is covering transportation for adults and children who go to developmental day treatment facilities only so those children and adults that are going to earlier and intervention day treatment for adults developmental day treatment. And we can get in the numbers on how many people that is okay and are they paid by trooper just paid a flat fee they are paid by trip and had so it's a it's a tool cost and what kind of all of that information thank you. All right. Yes right. nothing gonna questions Senator Hammer before that mark I know that Sir Clark is gonna question we've already we've already reviewed the contract thinking about us results legislation that he passed in the previous session so if you're so my for office contest base was center Clark yes Sir what a okay the great all right then Senator Hammer I know you got a question for DHS yes Sir of two different divisions of the first one I was trying to find the contract it deals with the out of state nursing contract for providing nurses out at the Arkansas Health Service center Those those employees are they classified are they classified as essential employee so that regardless of whatever happens they're required to show up to work. Yes we expect those to live was to show up even in bad weather or whatever and that's that's one of the reasons that we have multiple contracts for staffing because sometimes one agency they they may bill fill that need for that particular ship for the may not so some some sometimes would call different agencies in order find enough staff to come in to fill that shift okay but they are considered essential employees yes I want to find out you can do for tomorrow afternoon how many of those employees are classified as number three employees if you would you can get that to me for more often I appreciate it and then secondly on the right of passage contract of this chairman. I don't know if anybody's right of passage is here or I'll directed mark of what everyone knows about capacity how close to the full capacity or the at that facility and long range do we need to be looking at increasing capacity because of the number of the increased number of juvenile offenders that are coming into the system Mr Mr kropas here yes yes he can answer that for thank you. Michael Crump director division you services I Senator Hammer were we have a lot of kids and we did a few years ago just right for covid I don't know if I'd say we're and physical capacity you know that we have bed space that we could utilize to put more kids in as far as our capacity with when it comes to staff some of our financial issues we're pretty we're close to where we need to kind of really start doing something and I'm actually meeting with judges tomorrow United worked on some things such as the C. step expansion working on some things to create a first offender programs and things like that to sort of manager population better but we I would say the Alexander facility probably is is. As high as it's been quite some time but of course we have for facilities in that facility takes on the kids that are committed to us so we have seen an increase in the number of juveniles committed to the division in the last year or so so does right of passage feel that with this contract and the dollars that are represented in this contract that those farmers hiring additional staff and retention of the staff so that if we got to physical space we got we got the body share is this going to get a centers are going to get us closer we still run well short it's definitely gonna help that's a big part of the contract really the only major change was there there was a rate increase in this contract and they're they're looking to pay employees from their their entry level paying them I think eighteen seventy five an hour to start out which is a pretty decent increase as well as their therapists case managers teachers so the the rate increase was we have not had a rate increase in this contract in many years at least seven years so this the rate increase that we're going to be doing in this contract will allow them to pay their staff more and hopefully help with retention okay or thank you thank you Mr thank you senator. All right representative Cavenaugh in a question regarding a separate contract yes okay. You're recognized proceed if DHS again though but this is going to be contract number sixty two and it's really delay with your enterprise contract. My question is I noticed on here that is going to be the tennis that's also going to be used and that is being transferred from work for services is that not correct it is okay so the software that they use to do it for when it was and workforce services. What's happening with that contract it did not get a transfer to you all also we we already handle eligibility for tennis the program belongs to workforce services at the moment until July one but we are to the eligibility so the software that's already in our in in our positions that we already use okay so the software that they used for it. What's happening with that if anything they've got this Todd attentive should transfer over to us because all the contracts all the employees everything is coming over over to us and ball so I guess what I'm trying to find out is do we have. Contracts appropriation double dip for ten if if it's if they had software for it in their budget already and you all have it built into your enterprise here I mean is there a are we paying a vendor twice for the same product no we're not so number one any software they have would strictly be on that program side and so would be to be doing some function that we do not does not done in our current software number two for this contract in particular this is for our project management companies so they help us in the development of the systems and they with the work they're doing is not work that we do credit anywhere else. Okay so that the software that they're using for ten F. is being transferred to you all and is not currently so I'm guess what I'm saying is when you all come back for an amendment on this is going to be higher because you added that software into it let me ask Mr Deng's I'm not sure if we'll need to do that or not Jeff Teague DHS CIO so this is for project management services but on the software side specifically there will be no duplication in there will be no increase in this contract for that so this is to help manage and in four different areas so it manages our Medicaid management information system help from Medicaid operations are integrated eligibility under merry Franklin which includes at ten if eligible the ability to mark was talking about so also air focus which is our child welfare solution that is being implemented right now and then and I. T. project management office which kind of manages all the other projects not in those major areas. So with ten of coming over there should be no increase in this contract at all we already actually have a couple of project management people assigned out of the IT PMO portion of that contract as it existed day helping with that teenage transition okay so the tenth part that's gets injured to do eligibility you're going to get the other part of it that software is going to transfer over with all the stuff from work for services there will be a separate contract for that is that what I'm understanding is not covered under this it's a separate contract that will be coming over that that's awful was custom written in the House so my understanding is there's for I. T. people that we're getting coming across with that that our state employees though those will report to be and then there's three contracts under the C. I. three contractors under the C. I. contract and that will transfer over we will continue that CI a contract for the program is doing the development system okay thank you. All right thank you representatives representative Beatty. At Quigley from thank you Mr chairman of questions far for mark I would I mean just for information purpose for myself and the fact that you'll soon be absent from the position you're in could you have the members and and representatives of your agency stand and identify what areas they're responsible for for the committee oh goodness yes if they if they will stay and all all introduced them so here the table say we have a very Franklin who struck the division the council operations which oversees eligibility for us we have Jeff dean is our chief information officer. I wish you all get was with Pittman is director of Division of Medical Services which administers Medicaid sirolimus our chief administrative officer and oversees me of our shared services now Sir warming Donald is deputy chief of staff and fifty legislative affairs the works with me working with you all. Of got record Williams is our chief procurement officer with me who is our director rejection of anti Services and the course mission Martin who's our deputy secretary for children family services but Damien Hicks who's our chief human resources officer J. hill whose are Division of agent all of your health services Mister Eubanks who is our chief financial officer Jason Callan who is our Medicaid chief financial officer. The second Michael cross Division of Youth Services. I'm sorry robin I'm blanking out of names and names to me robin Roberts who runs I. T. for Medicaid. And and Pitsch **** from Division of Children Steven division of child care and early childhood education thus far too many names for me to. You today thank you Sir. Present day that you're with us that you you know you go over those names all again my memory just wanna make sure that you're not wasting time. Okay we'll deal with the will be a quiz I once it's a pop quiz will be a quiz on that next next month. All right one more questions Senator Hammer is for DHS. I'm I'm clear shared okay what okay okay all right mark run yes Sir. Thank you for being here all right members see no further questions without objections these items will stand is reviewed. Chairman and of last group of contracting for begins on page fifty nine these are the in state contracts we start with Arkansas heritage for janitorial services number one number two for Arkansas heritages for marketing communication plans number three is for security guard services for a department of heritage on the next page number four department heritage has a contract amendment for of stewardship services and controlled burns number five is Arkansas tech and this is the original contract for lawn care services for the Russellville campus number six tech is contract a new contract for trash services for the campus number seven a issue baby for janitorial services number eight AS you baby another one for janitorial services number nine a issue Jones were of this one is an original contract for provided emergency water mitigation services to Arkansas state university this is an emergency contract this goes along with the MOF when they had the problem back in and December and all those frozen pipes of this. Con a contractor was brought in on the emergency to take care of that and I I did find out that this particular contract is being completely covered by their insurance reimbursement numbers ten there is a issue is or custodial services number eleven is the original contract for a issue far up providing audio stage lighting services or the university number twelve is a issue Three Rivers for grounds maintenance services number thirteen career a career read rehab services for students receiving paid work experience on the on page sixty five contract number fourteen is corrections and this is for aerial of application services number fifteen. DFI management services this is for comprehensive advertising marketing apartment public relations number sixteen through thirty seven these are all going to be for disability determination we saw a bunch of these over in out of state again these are for medical consultants it's a hundred percent of federal funding of or doing examinations of men of their medical records to make disability determinations that's going to take us over to page seventy five. A contract number thirty eight is Building Authority Division of and this is for janitorial services number thirty nine is Economic Development Commission and this is done as a special procurement for marketing and public relations and this is in the blue packet on pages thirty one through thirty three is economic developments special procurement letter currently there are three separate contracts that expire at the end of the month or branding marketing and public relations and the new administration would like to review evaluate explore combining all into one or if the for all services so OSB has approved this contract for six months in order to give them time to take a look at that on the next page is a an additional contract there for economic development commission of this too is a special procurement Italy found on pages thirty four through thirty seven in the blue pack it and they know to all this is for management of innovate Arkansas program of the current Contract will be expiring and of this is providing management of innovate Arkansas program with the new administration again would like to review evaluate and assess the effectiveness of this program so as pretty as approved a special procurement through September for this particular contract. On page forty Economic Development Commission again a special procurement for digital marketing services and you'll find the letters that coordinate with this particular procurement are found on pages thirty eight to forty in the blue park packet and currently they again this is one of the ones that there are three separate contracts that they want to explore so they're six months on this contract number forty one is education department this is for smart data dashboard number forty two health department to amendment to an existing contract for home visiting networks numbers forty three two and forty four are both going to be for the health department there for small water systems for working with them that takes us over to contract number forty five on page seventy eight this is help department for comprehensive statewide media campaign dealing with tobacco prevention and cessation programs number forty six health department amendment for a pharmacy services for the aids drug assistance program number forty seven is a contract amendment for health department for trauma section with ongoing assessment of quality care number forty eight is. Beginning DHS contracts in in state this first one is an amendment to an existing contract for advisory services for program delivery best practices and numbers forty nine through fifty two on starting on page eighty one these are all going to be contracts for qualified skilled nursing and other medical professional positions and at their various locations number fifty five through fifty seven again for DHS are gonna be amendment sought to their existing contracts they have for community mental health centers. Number fifty eight is a contract amendment child this is on page eighty five for drug and alcohol safety education program number fifty nine is an original contract for DHS bar educate Arkansas parents and care givers about a campaign about the importance of quality education early childhood education number sixty is a contract for comprehensive residential treatment services and this is for youth under the age of twenty one number sixty one is a contract amendment for DHS for American Sign Language interpreter services number sixty two is a contract for a therapeutic foster care services number sixty three is an amendment to a contract that you have for merchants the shelter services number sixty four and sixty five on page six eighty eight or DHS contracts and these are for comprehensive residential treatment services again the same type of contract as we saw earlier number sixty six is the DHS contract amendment for their mail processing services number sixty seven on page eighty nine is providing day treatment transportation services this is another one of those contracts that we they talked about earlier number sixty eight and sixty nine on page ninety are providing nursing and medical staffing for DHS number seventy. Is a DHS again a day T. treatment transportation services for Medicaid beneficiaries number seventy one is a dental hygienist services for the Arkansas Arkadelphia human development center number seventy two is an amendment to an existing contract for utilization review and retrospective review of medical records number seventy three is DHS and this is at all this is an amendment to an existing contract a number seven there no doubt no additional dollars are being added but we are seeing this contract because performance indicators to and continue the Medicaid quality improvement program have been included in that contract number seventy four as DHS this is on page ninety two this is an amendment to existing contract to continue work on some different programs that they work on including our works pass nonemergency transportation except right number seventy five on page ninety three is an amendment to an existing contract for maintenance and operation of the ATM the MMI S. court system our numbers seventy six the eighty five on the next page you're going to be for DHS youth services and these are going to be far the juvenile justice community based reentry and vocational careers support services programs that takes us over to page ninety nine. On page ninety nine we'll see contract number eighty seven is for mid South Community College this is an amendment to an existing contract that they have with the consultant who works with them on their title grant up on their grant programs proposals and applications number eighty eight national park community college for armed and uniformed security guard services amber eighty nine is an amendment to an existing contract for oil and gas for well plugging Services number ninety is parks and tourism this is amendment to the existing contract they have for vacationing in visiting the state of Arkansas number ninety one of and end on that one that was for the mailings part of those of that program number ninety one is up parks and tourism advertising marketing and website design numbers ninety two through one twenty six of these are all going to be contracts that are going to be for public defend the fender Commission and these are all original contracts they're going to be funded through state and other funds but these are to provide the ended it indigent parent councils of our council representation in the various judicial districts in the state that's going to take us over to page one eighteen and then on page one eighteen we're going to see contract number one twenty seven UA Fort Smith this is for services for operation of all their own site university student counseling clinic number one twenty eight UALR this is for waste is solid waste disposal services for their campus on page one nineteen contract number one twenty nine is UAMS for on call telemedicine services for patients number one thirty U. APB for comprehensive landscaping services number one thirty one is workforce are. This is an egg an amendment to the contract they have for their janitorial services number one thirty two is amended and also in Amendment or janitorial services and a number one thirty three is for workforce services or printing and mailing services dealing with workforce services unemployment insurance program those are the in state contracts on today's agenda. Representative Cavenaugh you're recognized for a question thank you Mr chairman referred questions going to be for department education. Committee some up here from the department of education please. Greg Rodgers R. medication. How portion department of education representative thank you so much this is really dealing with number forty one which is that he's technology it caught my attention because it's five point five million dollars up for a year and exist extend to the end of the life of the contract so I'm assuming that's about a year I don't know but it's to extend the contract to add COVID nineteen rise smart data dashboard water we capture about COVID nineteen now that we need to spend five point five million dollars a year for. So entered into this contract with smart data and during the height of the pandemic in that the contract is actually for a at risk dashboard to identify students who are at risk and the dashboard allows for a district to see every student in their district and look at their data to see if they're at risk of failing dropping out and things like that so it's not anything about COVID nineteen that that and the dashboard is not it's actually about students and and using that to address the needs. Is in the E. used across all the districts that is correct all districts have access to the to the system we have about ninety five percent districts even okay and what do we do with that data at the data is already present inside of trying and in our state information system this state at is just using smart data to display that data in a way that a district can make decisions about it so we don't tell the districts what they have to do with the data other than use it to make decisions about learning loss and students that are at risk okay so we're collecting this data we're not even really sure if the schools are using it. We do have you said reports about and how how often people are in the system how many people are in the system so we do watch that a monitor how much the systems being utilized can you please provide that report to us for the Committee so we can see how much is actually getting utilized what happens at the end of the contract for this data that you've been collecting how are you going to continue to collect so there is a data sharing agreement that smart data has to destroy and retire return all of our data and then they don't have they no longer have access to the date at the end of the contract we don't either how we can access it we have access through trying in which is another state contracts that are data sharing okay. My next question for another department but thank you all know if you would get that information to staff one week sure that gets distributed next up we have representative Meeks. Thank you Mr. The staff you may and may be able to answer this is so my questions on sixty three I just kind of caught my attention. that the amendments for seven eight for the year the amount is zero dollars it looks like they're amending to increase the daily rate for the emergency shelter and I'm just wondering how they are you increase the daily rate for the emergency shelter if the dollars you're paying them is zero my not reading that correctly is coming on all that amendment seven was a day extension on. So that one actually didn't come over for review that can be done without a legislative review and the other one is an increase in the daily rate my. We would need to bring the agency up my assumption is they have plenty of money already on the contracted coverage they just had some type of upgrade or change in the rate and that the agency would have to further explain that so that would go back to the amendment six monies that we're willing to pay for that they have actually the total authorized on this contract before that we see it today is four million one hundred thirty three dollars and. But one and thirty three thousand six point six fifty nine they have only spent less than three million dollars on that contract that has four point one million already authorized on it. Okay so that so they don't need anything news basically what this is thanks like yes Sir okay all right they're not in their hands okay right thank. Representative Cavenaugh you want again. Thank you sorry chair this is going to be for parks and tourism all right can we get someone up here form from parks and tourism. It says parks and tourism. The contract is ninety one. All. Afternoon just introduce yourself for the record and you going to answer representative Cavenaugh question mark around look director legislative affairs parterre ginger is a. Travis number director tourism with Barbara boxer George. Thank you read as. My question is some information I want you to gather for me if you don't mind on this contract is like twenty three point nine million dollars it looks like for a year what I would like you to do is to be able to provide to me if you don't mind the media buys that we're getting for that where we're getting it where they're running the channels how much each spot is costing us and then what the commission is that the agency that the advertising agency gets on that. And if you off and get that the staff will just disburse that to members of the committee. All right I think that's that's it. All right so see no more questions without objection those items will stand as reviewed. Mr chairman under reports we have two reports I believe on today's agenda the previously reviewed services contracts report and of the other one is the report of contracts under the threshold. And Mr chairman we have one other piece of business under other business we have received from the department of education and you'll see this under item G. at the end of your agenda yes we have received a ratification for the Arkansas department of education and what you have here is We are on page one of that you have a letter from Edward Armstrong with the Department of office of state procurement and he notes that the department of education had a conference with the little rock Marriott and it was improperly procured the threshold for the type of procurement they did a seventy five thousand dollars and just to go in today a little bit of detail that I received a invoice from the Department ducation about the Marriott expenses wanting it to be ratified up the. Original bill that I received was a little over ninety two thousand dollars again the threshold of seventy five thousand dollars they had a conference and more people even showed up than expected the bills a hundred twenty thousand three hundred forty two dollars and twenty two cents so they've asked to have it ratified you in addition you have a letter from the department of education and you have a copy of the bill that was received from the Marriott and so there are people here that can address this to answer any questions if there are any. All right members or any questions for the committee. All right seen none this item stands reviewed. And the members I conclude urgent a center for Pacific conference committee we are adjourned.