ALC-Review

Where's the cheerseas of corners are going to call this meeting to order surprise please take your seats. The. All right so would that work are going to get started miss kathy if you want to get us started off thank you mister chairman the first thing on origin today is going to be a report this is a one in its report of for emergency review of a services contract it was received a beginning of the month are from secretary joseph wood at transformation insured services it was a contract for the arkansas education department with clio doing businesses class while it for the online platform for the education freedom accounts and literacy tutoring grants you'll see the detail of the contract below on that page and then the letter that was accompanying it again this is a report of action taken under rule sixteen by the ALC council rules. Far at members see no questions we're going to move on to move on to methods of finance our methods of finance are found in the b package of the on page two page ones use me as the letter from dfa of the methods of finance that they're sending over on the second page is the schedule the first one is as you mountain home and this is a method of finance for their trail lighting and landscape they're walking and backing trail at mountain home campus four hundred fifty thousand dollars they note that they have a a grant from our daughter to cover seventy two percent of the cost of that project and then they have institutional reserve with a remaining balance say you have educational improvement in critical maintenance as to renovate academic buildings and improve our outdoor academic facilities two million two hundred and fifty five thousand dollars they had university reserves and I a small are dot grant to cover four percent of that project. Say you are academic success center this is to construct their new student athletic success center and this one is a revisement that are finance coming in at two million nine hundred fifty six thousand two hundred and fifty they note that they have foundation funds as well as reserves to cover it you have has the first when they are number four which is the malta user silicon carbon national research fabrication lab this is being amended to thirty six million one hundred and eighty five dollars there's several bunding sources including a bond proceeds university reserves federal grant and a small a development enhancement fund for that project number five you of a this is senior walk to construct the senior walk for graduating classes of twenty twenty one through twenty five it's being amended to four point eight million dollars they have university reserves to cover that number six on the next pages you a mona seller this is for the head house and this is for renovation of the head house for the forestry lab six hundred eighty thousand two fourteen and they will use timber severance tax proceeds to cover that project number seven uap for the southback pavean project on the current softball site located on the northeast of the campus one million two hundred and ten thousand six twenty five and they note that they have a hundred percent plant reserves for that project finally number eight philips community college for miscellaneous repair replacement projects for each back in carpeting and other renovations three million three hundred and four thousand they have college operating reserve funds as well as private donations and federal grant to cover those for that project and those were the methods of finance all remember seeing no questions and without objection these are a little standard reviewed. Mister chairman the next items on our agenda are a discretionary agree it's in there are two groups the first one is c one this is the department of health and they have two they have the first one with centers for youth and families of federal grant on its amendment six adding money for the implementation of the personal responsibility education program and then their second one this is a state funded grant this is for charitable clinics to provide basic primary care dental pharmacy obtarmatory and behavioral health services or free or I had low calls to those persons unable to pay for medical care and then on this second page begins great for the department of human services the first one is we're aging an adult services it's on amendment three adding money a federal money to provide for senior farmers market nutrition program and that's provide low income seniors with coupons that can be exchanged to for eligible food at farmers markets and roadside stands numbers two three six are are all going to be amendments to existing grants if they have for faith based treatment initiatives to provide a residential services base services evidence based substance use education recovery support life skills development employment ready and clinical services again that's two three six and then I received a message the agency is pulling seven through nine so that concludes the grants on today's agenda all right members not seen any questions and with an objection these items will stand as reviewed mr chairman the next item on our agenda are behind leases these will be approval items for the committee so will be able i'll go over there's two different wallets the first one is for rich mountain community college and this one is f. A coach burst the vendor is national best sales they're planning on using college auxillary refinite revenues to cover this pride purchase or this at least it's to provide student transportation they had a couple of options but I have confirmed with the agency that they're going with the seven year or leasing at fifty eight thousand six eighty three seventy for the seven year lease with a dollar purchase at the end of to purchase the bus that's the first one and then the second one on the next page will be for the department of emergency management and on this one they are replacing to past service life and high mileage tractors that they have and they use these to retrieve their federal surplus property from across the lower forty eight states they'll also be using the federal surprise property fines to cover this lease they've got it six year lease of again for two mhc truck. Two tractors from mhc truck leasing and the total cost of that is a five hundred and seventy four thousand three seventy six twenty one. All right members say no questions and without objection these are understand is reviewed approved excuse me motion stuff somewhere that really emotions so can I get a motion for approval. Got a motion a second on favorite eye proposed. Add has been approved english chairman next we have contracts in packet e the first page is the letter from mr armstrong with the director of office of state procurement I want to point out that in his letter he notes that there are three contracts that he is submitting on today's agenda that were awarded after aprotest were filed he said the protest were not sustained and he's provided more detail and explained that detail when we get to those their own pages eighteen in nineteen of the packet but other than that he says none of the contract submitted for a review appear to have been violation of any procurement law so we'll start now with the construction related contracts on page two the first two or four arkansas tech the first one is for their hack engineering services a mimored on the russiable and I was art campuses and the second one is an amendment to their own call architectural services contract for eighty q there's number three and four these are both amendments to existing contracts that they have for providing design services related to suspected or confirmed releases from underground storage tanks and certain above ground petroleum storage tanks numbers five through eight these are all going to be for our state military department and their own call environment middle engineering contracts numbers number nine is for us and this is for the amendment for their retail renovation project number ten is fayetteville on call architectural contract number eleven is ua fair bill and this is or that silicon carbon. Carbad fabrication lab that we saw the mof far back on b two this is for the architectural services for that contract number twelve is a philips community college though this is for on call projects number thirteen uap for layers and hall face to and the number fourteen I also pay this is an uncalled design professional contract those are all the construction related contracts all right members not seeing any questions and without objection these items will stand as reviewed next we have our intergovernmental contracts that's going to begin on page seven the first one is as you jump spura and this is with UAMS ebrx this is providing consulting technical and operation assistance support management of a issues prescription drug program number two and number three or for DHS number two is for clinical education services for the state hospital and that's with the between dhs in uams and then DHS and arkansas county have a contract this is an original contract for juvenile detention center programming and services of and that's located in arkansas county on the next page number four is workers compensation commission this is a contract that they have with transformation and showed services building authority and this is to provide routine operating maintenance to the premises including supplies and capital improvements and then number five is work for services and this is an original contract for work force innovation and opportunity for the evaluation of that program so those are the intergovernmental contracts all right members not seen any questions so without objection these are a little standard reviewed. Moving our now to outer state contracts e three this is page nine the first one is the agricultural department and this is a contract amendment for soul fumigation services number two is a issue john's vera and this is a contract to provide moving services for asu and I also want to move note that there are two more of these same type of contracts over and in state and investing with the agency they know that each one number four hundred thousand dollars but they anticipate that. The total overall would not be more than four hundred thousand dollars it just may be split at different times between one of the three providers that they have available for this number three is career education rehab services and this is a contract for armed security guard services number four is dhs child support enforcement for a process server services number five economic development this is for broadband beat support services number six is educate okay number six number seven and number a these are all going to be for education department and these are all going to be for a contract they're and not adding any money to any of these contracts but they are adding back grades three through eight assessment testing back to the contract then they're not adding any money because when they remove those assessments they didn't reduce the contracts at that time so they note that there's plenty of money already been reviewed for those contracts number nine is education educational TV and this is an amendment for a camera be operator to work for pbs aetian number two is environmental quality and this is an amendment to an existing contract that they have for turn key low income household water assistance program. Number eleven is the health department and this is an amendment to continue the behavioural risk factor survival system survey during their five years number twelve against dhs this first one number twelve on page thirteen is for a language interpretation and transcription services number thirteen is for DHS for temporary employment services for finance and accounting management resources technology marketing legal administrative and customer support services number fourteen is d h providing telephone answering services number fifteen on the next page DHS this is for psychiatric services at the architect architecture human development center and number sixteen is for the psychiatric services contract for the southeast arkansas human development center on the next page page fifteen years contract number seventeen this is information systems and this is for critical start security operations center. Number eighteen is the military department this is their contract amendment for the national guard anti terrorism program coordinator number nine is plasky technical college to cover a replacement of ads they originally had a contract with this company to develop their brand development social media strategy pr that kind of thing and now they're adding the eight hundred forty thousand dollars to be able to cover placement of ads in different venues number twenty is teacher retirement and this is or their securities lending and custody or bank services contract and number twenty one ua fayetteville and this is their contract that they have for male prant and copying services those are the outer state contracts on today's agenda alright not a representative of cabinet you got a question yes thank you mister chair actually I have only two and you'll be glad that you're gonna hold you to two questions really who we're going to start with department of education it's contract number six contract number six meetings and i've appropriate appear. Thank you damage to greg rogers to about form in education sharing barred arkansas department of education. No but if it if it's read it's on so just that you're but one time there you go there you got michelle johnson director of assessment for department of education thank you representative records preserved a question thank you mister chair my question is that we're spending millions and millions and millions and millions of dollars on assessments and we continue to do this yearly with the implementation of the new learns act are we going to be reducing the fees that we do for assessments is that going to change the amount of money that we have to spend on assessment. Yeah. The. Hi i'm michelle and again i'm the director of assessment for our concept one of the things that we are working to do is streamline right now we've got a lot of options for different vendors different screeners that sort of thing so part of our work lately has been trying to stream like that there's we're looking at paper a single system screener we will probably be going to a single system for k two and hopefully that will save some money in the long run. Follow up mr chair recognize for follow so I guess i'm trying to interpret that so is the learns act going to require that we not do as much assessments on these children and therefore these contracts won't have to continue to be removed. No I mean I think we're always going to be in your business of assessing but streamlining the process in making the data more single system so it's more comparable across systems. Is is a goal. Okay so that that's a goal I guess my question is it where we move in that way now yes so that we can start saving some money and quit paying all these millions of millions amounts of dollars out and assessment set don't seem to be helping us approve anything but okay I know that assessment is an expensive business I think we've had a create some new items recently because of new standards it's an expensive process but trying to streamline it to make the data more usable is is one of our goals okay thank you in mr chair i'll get back in the queue for my other questions somebody else is the answer alright thank you your excuse unless represent andrews is for department ad no okay you have to thank you period who is your question for contract number three contract number three what are you saying that I guess match cash for education okay so my friend career add appear and members that's contract number three. Yeah. The. And if there is go ahead and give us your name is the positions for the record then represent eventuals you'll be recognized proceed. Good afternoon else and have field cheapest staff department commerce. Afternoon joe baxter commissioner reapps services april conversation for architecture yet they were still at representing organized proceed thank you ask at one question why are we spending sent a sending money out of state for armed security I can't we partner with local enforcement and just pay you an off duty compare off due to share of stephanie to do the same thing. You understand your your frustration with that but this went through the standard process of repeating out so they were the successful better for this contract. I am having control over that pric. Follow them recognize or follow up. Okay so for the bidden process it is there why we can. Change in the law to say they'll have the right to contract with local enforcement and so to spend sending money at a state or do you have to bid the sale or can you just go up to certain levels we have to be doing that I don't yeah represent me I think our our program dictated they bid it out I don't know if it's waited maybe brought you off an interest is there any is there any extra additional weight that's given to an institute vendor in this case and then state law enforcement department or is it just surely on the price of the think it's on the price okay okay add I see you you pop in a back here if you want to come up here for briefly provide a little bit of clarity. Yeah. Was there anyone from mark that he bid thank you even though we're very much chairman and with recent affiliate good introduced yourself in your position yes my name is strong i'm with the ts office of state procurement as the state procurement director so we deferred to an agency if they tell us what they're need is and that the contract is going to be seventy five thousand dollars or more they specify the requirements are statutes nineteen eleven to twenty five or two twenty nine identify bidding as the primary default but recognizes that there can be exceptions where we want to look at more than just the low bed and allows to do request for proposals at nineteen eleven two thirty and so there's a little bit more subjectivity quality assessment but with respect to hiring individuals we actually have an exemption that I don't think is well appreciated and that's a nineteen eleven two o three that if somebody wants to higher somebody and their employment is going to be governed by an employment agreement that is not considered services as defined under arkansas so they could use that exemption to hire somebody as a contract employee. Okay thank you. All right I think you guys are I think we're good there rivers of capital is your question for career at okay you guys thank you very much you're excused all right representative whose your teacher requirement can't right number two to retirement. Well mortgages wouldn't be a review subcommittee meeting with that you appear to say a few words. Thanks chairman filled home appear more quiet auctions I teach retardant system rod graves are consultator retirement representative of us received your second question that kind of shocked me I don't know if I can think about teacher retirement seeing their face I got a rethink so my question is on amendment nine we had it seven million dollars and that took us through six thirty of twenty five but amendment number ten were added at additional twelve million dollars to take us through the sign tampering why do we need this additional money sure so one thing's weird in this contract is we have their securities lending practice as where we take stocks that we own we loan those stocks to other investors who need them for certain strategies of example for nother investor wants to a short sale that a borrow a security from someone in order to accomplish that short cell there's money that flows back and forth in that transaction and so for example last year there's a total of twenty three million that flowed out from us in that transaction and all of those that money counts towards the contract value which is while we're asking for the increase the important part is that after all the back and forth is done we make a profit on it so last year we made a net profit of three million almost securities lending. So I might understand so you allow new new charge on for the use of your security basically in the end these people oversee they are yes and after you pay them and get your security back you've profited about what is it three and a half million free and half million last fiscal year okay and was that was just the seven million or was that I mean that's what I guess cos were and additional that's why i'm trying to figure out why we're right we're reading additional because we had more last physical year than we been was normal and that's why it ran it up up to the number and we're seen continuing to see increased activity for these first too much the fiscal year as I was trying to make sure that we have enough head room to get us through the end of the fiscal year and if you don't use it you not pay it is that correct okay thank you thank you mister chair thank you representative market thing else you like to say I just hope you be so briefly with your comments usually up there for like twenty thirty minutes I have nothing to sale and happy to study the committee run run all right members see known for the questions without objection these adams will sustain his reviewed. Mr chairman next we have our instant contracts and will start with number one we're on page eighteen a issue jones were this is for staffing services number two and three these are the two additional contracts as folk of our lear for providing for moving services number four number four five and six are going to be for a transformation in shared services for the building authority division and these are the three contracts that mister armstrong pointed out that there was a protest down and we have provided you the protest documents including an a cover letter from mr armstrong in your green packet today and in the cover letter and mr i'm strong notes that these three contracts for generator services were awarded by means of invitation from bed after protest and the protests were not sustained we he has also provided detail on each of the actual protest but the contracts are number four this one is a new contract for generatorial services for the main street building number five is a new contract for the generatorial services at the commerce riverdale building and number six is the contract for a generatorial services at natural resources complex number seven is education school for the death and this is a contract for occupational therapy services for their students number a dhs this is more specialized women's substance reviews treatment services number nine this is a contract amendment for providing acting in court ordered substances abuse treatment services number ten is for comprehensive substance to be a street number eleven is an amendment for DHS for specialized women substance abuse treatment. Number twelve and thirteen these are dhs are aging an adult contracts and these are for can't bring its if substance abuse treatment services number fourteen is dhs and this is for specialized women's substantiates treatment number fifteen is for counseling services number sixteen is another contract for services abusing counseling services number seventeen then this is on page twenty three this is a contract for dd services for the children and family clients number eighteen is for psychological valuations for children and family services number nineteen is for mailing services and that's a statewide contract number twenty is dhs psychiatric services for the conway human development center number twenty one in twenty two or both couple of their non emergency transportation contract amendments number twenty three and this is on page twenty six public service commission this is an amendment to provide consulting services to the commission number twenty four as a state police out this is an original contract for police equipment installation in various state police highway patrol units and number twenty five is you a fayable for about design model contract you apb for our own call security guard services and number twenty seven is veterans affairs for supplemental nursing staff. Yeah. All right members. Senator rice you recognize for a question sir yeah can I get a update on number nineteen DHS can the operations on the mighting serve okay like it's my dhs appear. And center is that contract number nine or nineteen nineteen nineteen okay. Good afternoon mary franklin with division of county operations department of human services hammer are etc regards proceed thank you could you just give it so a brief description on their. I bet entail yes sir this desire commercial mail vinder males all of the notices related to eligibility for the snap medicaid transitional employment assistance program where's renewal packets request for information notices or action. Or in a real owners. Difficulties certain populations are rural. Areas in the state that no one have crime do we don't anything to upgrade and what up one day has wondered if if this was any services that could be updated with technology are we are we looking at. Any of that is this is something that can't be decaded in the other way. With emails with correspond so the weight. Oh yes or wheat. We also send email alerts will do text alerts those are options available to our clients we do offer there in fact we send the email alerts and text alerts when we mail the packets for renewal so we we will do that. When they request it but we are required nothing that would have been replaced my legal requirement. Well we have to use paper mail unless they opt into electronic notices. But so some have opted into electronic notices and we don't have to mail the paper as long as their email address doesn't bounce back for us name will fall back to the paper but that is something that we have done is. Make that available for our clients to choose that that not what I know when you say we were they opt into it yeah they can do that in its not duplicated in in paper mailing would not require that's correct if they opt into electronic restaurants thank you center thank you mary all right members not seeing more questions and with out objection these items will stand as reviewed mr chairman they army remaining on a moner so we have three reports on today's agenda the services contract amendments without a material change there's a report of that there's a report of executive contracts this is under the threshold and then there's also a report of any contracts that will procure using critical emergency procurements. The. All right. A signal for the items to come forward this committee we are adjourned.