Legislative Joint Auditing-State Agencies

The representative or do I think you're referring to page six on your question okay. The. I to get that teacher opportunity program could we talk about that for just a minute. Did we did that get worked out yes ma'am that that is also an another one of the programs that this will actually has already been implemented for a fiscal twenty four into our new application portal to ensure that these these verifications between the. The students documentation making sure that it's verified and check before the employees review and submit for final approval. But we have reached out to these students as well to insurer that we get that the payments made to them that was night. They're overpayments the underpayments ma'am we've reached out to each other of students individually. Hmm. And then finding number four was more or less but keeping issue. Yes and in that that has been addressed within a check log that is being verified and sent dated when the initial checks received in the office then when the check is delivered to finance making sure that the dates are not exceeding that that five business day window that should be delivered for us to deposit so finding number two is the one that gives me the most heartburn. Yes. Yeah madam chair without it objection i'd like to hold this over until we get the responses from the students on if they worked here for a year and with agencies plan is moving forward. The. Without objection. From the committee. All right we'll just hold it over and come back next month and hear you a follow up to this tale. Right thank you. Mr times. I'm gentlemen that you did say you could have some answers by the energy we need to do this in november. I should be able to have a follow up answer for you october thank you. Okay thank you madame chair the next report is the archaeology treasure state june thirty two thousand twenty two report and this this report contains one finding. I like a management oversight and improper segation of duties in the receiving section led to an individual employee being responsible for both identifying and returning fraud out of that in the fight at the day we want to receive from the bank. This arrangement resulted in two fraudulent alliance presented to the office in two thousand twenty one not being returned to the bank in the allowed time frame relate resulting in a loss to the state told him about forty two hundred dollars subsequent efforts to recover the funds from the bank or a successful manager that concludes a finding. Do we need something to be able to get so could you please identify yourself yes eric munson chief deputy arks all treasures office thank you mister manson uhm. If you could just walk us through this yesterday and chairman this funny was created by scammer. Who used our treasury bank account routine numbers on a fraudulent to fraudulent checks. We have taken action to strike our internal control surrounding daily warrants. Will we done. Is with implemented a two person review system one employee initiates returns for that day and other employee verifies that the correct guys were uh initiated. Each employee initials that on the return sheet so we checked on both sides. And going for we've not had any other instance like this this process again we hope to insure the items marches fraudulent would be returned to the banks and tommy manner to avoid future loss to state okay any questions from the committee. Yeah. Thank you thank you for everyone else processes thank you all right any questions from the committee on any of these reports. And we got one more. And file without objection. Care last report today's judicial display and disability commission june thirty two thousand twenty two report and this contains one finding. Due to exceptions noted during our regular testing of expenditures we expanded our testing to cover all payments made in this year two thousand twenty two to the vendor that's the past postage for the assist posted made. Expanded taste and revealed duplicate payments towarding over four hundred dollars and six payments that included invoice amounts for late fees and or finance charges totalling over two hundred dollars. Additionally the ac record of these late fees and finance charges in the general pleasure as postage rather than penalties in interest matter that concludes the finding. Thank you is there anyone from the agency. Please identify yourself for the record. Good afternoon i'm emailing about the current director of the jdc. Elenarity this physical manager. Thank you and. Do you have any comments i'd like to say that we've reviewed the findings and we've taken steps to hopefully remedy this as of april and a new director and so misdavis and I have taken steps to change the process internally with their agencies so there wouldn't be further delays any questions from the committee can we will accept the report is reviewed we do have one question i'm sorry yeah just am I correct that this is a duplicate binding that we have the same finding. In twenty twenty one we've had some loop at your payment advised before yes sir. It was not a duplicate uh payment less arm. I think they're late. Yeah they they were late payments they were all like last time yes i'm sorry yes. You're right late payments. Okay but that was under previous leadership yes thank you. Any other questions. Right we will accept the report. Mr thomas anything else were today alright committee any comments questions alright thank you all they have a good day thank you.